THE KERALA PUBLIC LIBRARIES (KERALA GRANTHASALA SANGHOM) ACT, 19891

KERALA GAZETTE. EXTRA ORDINARY PUBLISHED BY AUTHORITY Vol. XXXVI Thiruvananthapuram, Friday 15th February 1991N o 197. 26" Magha 1912 GOVERNMENT OF KIERALA Higher Education (A) Department NOTIFICATION -1 No. 22370 / A3 / 89 / H.Edn. Dated, Thiruvananthapuram, 14th February, 1991. S.R.O. No. 204 /91 - In exercise of the powers conferred by section 40 of the Kerala Public Libraries (Kerala Granthasala Sanghom) Act, 1989 (15 of 1989) the Government of Kerala hereby make the following rules, the same having been previously published as required by sub-section (1) of the said section, namely:- The Kerala Public Libraries (Kerala Grandhasala Sanghom) Rules 1991 CHAPTER I Preliminary Short title and extent - (1) These rules may be called the Kerala Public Libraries (Kerala Grandhasala Sanghom) Rules, 1991. (2) They shall come into force on the 15" day of February 1991. Definitions - In these Rules, unless there is anything repugnant in the subject or context - (a) 'Act' means the Kerala Public Libraries (Kerala Granthasala Sanghom) Act, 1989 (Act 15 of 1989): S -1- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 19/288 (b) "approved candidate" means a candidate, whose name appears in an authoritative list of candidates approved for appointment to any service, class, category or grade; (c) approved probationer" in a service, class, category or grade means a member of that service, class, category or grade who has satisfactorily com- pleted his probation and awaits appointment as a full member of such ser- vice, class, category or grade; (d) "discharge of a probationer" means in case the probationer is a full member or an approved probationer of any service, class, category or grade reverting him to such service, class, category or grade and in any other case dispensing with his service under the State Library Council / District Li- brary Council / Taluk Library Union; (e) "clear day" means the number of days to be countess excluding first and last days; (f) a person is said to be on "duty" as a member of service - when he is performing the duties of a post borne on the cadre of such service or is undergoing the probation, instruction or training prescribed for such service; or when he is on joining time; or when he is absent from duty during vacation or on authorised holi- days or on casual leave taken in accordance with the instructions regulating such leave issued by the State Library Council, District Library Council, Taluk Library Union, as the case may be, having been on duty inmiediately before and immediately after such ab- sence; or when he is on deputation, during his period of probation for train- ing or for acquisition of higher or additional qualifications in public interest; or when he is waiting for posting orders after reporting for duty; or when he is given the benefit of notional promotion consequent on revision of rank and seniority. (g) "disciplinary authority" in relation to the imposition of penalty on an employee of the State Library Council, District Library Council, Taluk Library Union, as the case may be, means the authority competent under these rules to impose on him that penalty; 2- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 20/288 "employee" means a person in the service of State Library Coun- cil, District Library Council or Taluk Library Union: "full member" of service means a member of that service who has been appointed substantively to a permanent post bone on the cadre thereof; U) "fund" means the Pension and Gratuity established and maintained by the State Library Council; (k) "family" means family as defined in the Kerala Service Rules; (1) "member of service" means a person who has been appointed to that service and who has not retired or resigned, been removed or dis- missed, been substantively transferred or reduced to another service, or been discharged otherwise than for want of vacancy. He may be a proba- tioner, an approved probationer or a full member of that service; (m) "promotion" in a service means a member of the service who has not completed his probation; (n) "promotion" means the appointment of a member of any category or grade of a service or a class of service to higher category, or grade of such service or class; - (o) a candidate is said to be "retruited direct" to a service, class, cat- egory or post when on the date of notification inviting applications for the recruitment he is not in the service of the State Library Council / District Library Council I Taluk Library Union; Provided that for the purpose of this definition a person who has been appointed on foreign service terms shall not be deemed to be a direct re- cruit; if a period of five years has not elapsed since his first appoint- ment to a service under the State Library Council / District Library Council / Taluk Library Union; and if he belongs to the Scheduled Castes, Scheduled Tribes or Other Backward Class. (p) a candidate is said to be "recruited by transfer" to a service if at the time of the first appointment thereto he is a full member or an approved probationer in another service; (q) "Secretary of the State Library Council" means the Secretary of the Kerala State Library Council elected by the elected members of the State Executive Committee; n -3- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 21/288 0 "Secretary of the District Library Council" means the Secretary of the District Library Council elected by the elected members of the District Library Council; "Secretary of the Taluk Library Union" means the Secretary of the Taluk Library Union elected by the Members of the Taluk Library Union. The Words and expressions used and but not defined in these rules shall have the meaning respectively assigned to them in the Kerala Public Libraries (Kerala Grandhasala Sanghom) Act 1989, or in the Kerala Service Rules Part I, II, III or in the Interpretation and General Clauses Act, 1125. CHAPTER II Affiliation of Libraries Conditions for affiliation of Libraries - No Library shall be affili- ated to this State Library Council under sub-section (1) of Section 28 of the Act, miless - an application for affiliation has been made in from No. 1 in tripli- cate. the library has been functioning for a period of not less than one year prior to the date of application; the library has a minimum of fifty members as per rules adopted by the general body of the library; the library has a minimum of one thousand books, fifty per cent of which shall be from the approved list of the State Library Council, the cost of which shall not be less than Rs. 5,000, at the aggregate; the library is situated beyond 2 kilometers from an existing affili- ated library; Provided that the State Library Council may with the recommendation of the Taluk Library Union relax this condition in accordance with the den- sity of population in the area; the library has the minimum storage facilities for safe keeping of the books, periodicals and other records, accommodate reading room with necessary furniture for the reading public; the library has a building of its own or rented with not less than 15 square meters space; the membership in the library is open to all irrespective of religion, race, caste, creed or sex: fl HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 22/288 Provided that special provisions may be made for women and children and members of Scheduled Castes and Scheduled Tribes. (i) the library is subscribing to a minimum of three dailies and six cur- rent periodicals; U) the library has a librarian in charge of its functions who shall be a fhll employee or person elected from the members as per the bye-laws of the library; (k) the library has been issuing a minimum of two thousand books an- nually to its members; (m) the library has a name board and common seal. 5. Mode of applying for affiliation and admission by the State Library Council - (1) Every library applying for affiliation shall pay Rs. 50 along with an application: The application as provided in sub-rule (1) shall be submitted to the Secretary, Taluk Library Union of the Taluk in which the library is situated. The Taluk Library Union after conducting enquiry and satis,'ing the conditions prescribed for giving affiliation to the library may recom- mend the application to the State Library Council through the District Li- brary Council. The State Library Council, on receipt of the application duly rec- ommended by the Taluk Library Union and the District Library Council; after due consideration may grant affiliation to the library and on such affili- ation being granted the library shall be treated as an affiliated library. Nothing contained in these rules shall apply to the libraries deemed to be affiliated to the State Library Council under Section 45 of the Act. 6. Time Limit to process application for affiliation - (1) An applica- tion for affiliation shall be disposed of by the respective bodies as men- tioned in the Act and in the rules within a period of one month. The decision shall be communicated to the Library with copy endorsed to the District Library Council and the Taluk Library Union. The State Library Council shall issue the certificate of affiliation in form No. II. Each library shall be assigned a code No. consisting of a com- mon serial number and numbers litters indicating the District and the Taluk. The Taluk Library Union, the District Library Council and the State Library Council shall keep registers showing the details of all affiliated li- -5- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 23/288 braries coming under their jurisdiction. 7. Appeal against the decision of the TalukLibraiy Unions - (1) Any decision of the Taluk Library Union rejecting the application for affiliation to a Library shall be communicated to the affected partly in writing within seven days from the date of such decision. An appeal against such decision shall be filed by the aggrieved per- son to the State Library Council through the District Library Council within thirty days. The State Library Council may, pass such order on the appeal as it, may deem fit after obtaining the opinion of the District Library Council. An order passed by the State Library Council under sub-rule (2) shall be final. 8. Maintenance ofRegisters and Records - Every library shall maintain the following records duly approved by the State Library Council, namely;- Bye-laws; Admission form; Stock Register; Issue register of books; Minutes books; (1) Subscription register; Receipt Book; CashBook; Ledger; U) Voucher file; (k) monthly statement register; (1) Act and Rules Governing the library service; Visitors diary; and Any other records as may be prescribed by State Library Council. 9. Bye-laws - (1) Every library should have bye-lows Rules duly ap- proved by the State Library Council. (2) The bye-laws rules as mentioned in sub-rule (1) shall be in accor- dance with the Act and the Rules. In case any existing Rules Regulation or the bye-laws of the library are contrary to the provisions of the Act and Rules, such Rules Regulation or bye-law shall be deemed to be without force and the State Library Council fl HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 24/288 shall have the power to direct the library instructions issued to it by the State Library Council. 10. Power to withdraw the affiliation - (1) Notwithstanding any provi- sion contained in the rules bye-laws regulations of an affiliated library, the State Library Council shall be competent to take suitable .steps to take over by itself the effects, assets and liabilities, if any of such library or direct that such effects, assets and liabilities shall be taken over by the Taluk Library Union within the area of which the Library is situated when it is found that- the library has ceased to ffinqtion and is not in a position to get it revived; or its functioning is such that taking over of the assets etc., is abso- lutely necessary to protect the interests of the members; (2) Action as per sub-rule (1) shall not be finalised unless reasonable opportunity is given to the committee of the library to explain why such an action shall not be finalised. - 11. Responsibility of the officer or committee administering the library to deliver the property of the defunct library to the State Library - The Of- ficer or committee administering the library shall on the date of taking over of the library hand over all the assets, records and other materials of the library to the State Library Council or the Taluk Library Union as the case may be and if the person does not to do so, he can be proceeded against by the State Library Council. CHAPTER III Election to the Various Bodies 12. Affiliation of existing Libraries - (1) All the Libraries affiliated to the Grandhasala Sanghom and the Public Libraries established or maintained by a Local Library Authority in erstwhile Malabar area, under the provi- sions of the Madras Public Libraries Act, 1948 (Madras Act XXIV of 1948) and the Libraries which are not affiliated to the Grandhasala Sanghom but which receive grant direct from the Government as well as the State Librar- ies shall within such period as may be specified by the Control Board of the Grandhasala Sanghom furnish the details as required in From No. 50 to the Control Board. (2) The State Library Council shall collect the details of all the libraries affiliated or deemed to be affiliated to it in Form No. 50 as and when they require: S -7- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 25/288 13. Election to the Executive Committee of affiliated libraries - (1) Every affiliated library shall be managed by an executive committee duly elected by the members of the library. The election to the executive committee of the library shall be con- ducted in the manner prescribed in the bye-laws of the libraries. The term of the executive committee shall be three years. The election to the executive committee shall be conducted before the date of expiry of the outgoing committee so as to enable the newly elected committee to take charge of the Management of the library. 14. Constitution of Taluk Library Unions - (1) There shall be one Taluk Library Union for each Revenue Taluk. The areas may be notified in the Gazette by Government in this be- half. Each Taluk Library Union shall be situated as far as possible at a place convenient to the Public and representatives of the affiliated libraries. 15. Eligibility to vote in the elections - (1) Every affiliated library is en- titled to elected two representatives to the Taluk Library Union in the manner hereinafter prescribed. $ (2) The Returning Officer for the purpose shall be appointed by the Taluk Library Unions; Provided that the Returning Officer for the first election after the com- mencement of the Act shall be appointed by the Board of Control of the Kerala Grandhasala Sangham. 16. Persons to be appointed as Returning Officer - (a) The following per- sons shall be eligible for appointment as Returning Officer by the Taluk Li- brary Unions: Headmasters of High Schools. Executive Officers of Local Bodies. Advocates. Any Officer not below the rank of class III of State Government. (b) The membership of the Library shall not be a disqualification to be appointed as a returning officer but he shall not hold any office in the library. 17. Within sixty days before the expiry of the term of office of Taluk Library Unions the Returning Officer shall by notice require the libraries in the Taluk to furnish a list of names of the registered membersof the libraries fl HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 26/288 within fifteen days from the date of the notice. The Returning Officer shall publish the list of members of each li- brary separately in the respective notice boards of the library calling for objection, if any, to be filed within 5 days of the publication of the lists; and the objections, if any received within the time limit, specified shall be con- sidered and final list published before 30 days of an election. The notice of the meeting under rule 15 (2) shall be sent to the re- spectively libraries for publication on the notice board and also for circula- tion shall be served in person getting their signature in token of having re- ceived it or by sending it under certificate of posting or by publication in two local dailies or by publication in the notice board of the library, local bodies panchayath I village office and such other public offices. A copy of the notice may be published in the notice board of the Taluk Library Union. The notice for the meeting shall contain - (a) The number of mem- bers to be elected as representatives; the date, on which the place at which and the hours between which nomination papers shall be filed by the candidates such date being not less than 10 clear days before the date of election; the date on which the place at which and the hours between which the pointing. (i) The nomination of a candidate for election shall be made in form No.3 A; every nomination paper shall be signed by two members whose names are included in the list referred to in rule 18 one member shall sign the form as proposed and the other as seconder for nomi- nation. The nomination paper shall also contain a declaration signed by the candidate proposed that he is willing to stand for election; every nomination paper shall be presented in person to the return- ing officer by the candidate himself or by his proposer or seconder before the date and hour specified in the notice referred to in clause (ii); (iv)the Returning Officers shall enter on the nomination paper its serial number and certi' the date and hour at which the nomination paper is received by him and also immediately acknowledge the receipt of the nomination paper; -9- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 27/288 S (e) (i) the day following the date fixed for the receipt of nomination papers, the Returning Officer shall take up the scrutiny of the nomi- nation papers. The candidate and his proposer and his seconder may be allowed to be present at the time of scrutiny; (ii) the Returning Officer shall examine the nomination papers and shall decide all objections which may be made at the time to any nomination and may either on such objection or on his own mo- tion after such summaiy enquiiy, if any, as he thinks necessary reject any nomination for valid reason: Provided that the nomination of a candidate shall not be rejected merely on the ground of an incorrect description of his name or of the name of his proposer or seconder, or of any other particulars relating to the candidate or his proposer or seconder as entered in the list of members referred to clause (d) if the identif' of the candidates, proposer or seconder as the case may be, is estab- lished beyond reasonable doubt. the Returning Officer shall give all reasonable facilities to the con- testing candidates or their representatives to examine all the nomination papers and satisf' themselves that the inclusion of the contesting candi- date is valid; the Returning Officer shall endorse on each nomination paper his decision accepting or rejecting the same and if the nomination paper is rejected shall record in writing brief statement of his reasons for such re- jection; the list of valid nominations as decided by the Returning Officer shall be published on the notice board of the library on the same day on which the scrutiny of the nomination paper is completed; any candidate may withdraWhis candidature by notice in writing signed by his and delivered at any time after the presentation of his nomi- nation paper before 5 p.m. on the day following the day on which the valid nominations are published by the Returning Officer either by such candi- date in person or by his proposer or seconder. A notice of withdrawal of candidature once given shall be final; If, for any library for which election is to be held, the number of candidates in respect of whom valid nomination papers have been filed does not exceed the number of candidates to be elected for that library, the - 10- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 28/288 candidates for which valid nominations have been received shall be deemed to have been duly elected for the library, as the ease may be, and the names of such candidates shall be published in the notice board of the Taluk Li- brary Union and the Library concerned; if the number of candidates for any library exceeds the number to be elected, the Returning Officer shall arrange for taking a poll on the date fixed for the purpose. The Returning Officer may arrange to open necessary polling booths and appoint the required number of polling officers for each library; the Returning Officer shall provide the polling officer with ballot boxes, ballot papers, copy of the list of members and such other articles as may be necessary for the conduct of the elected. The ballot box shall be so constructed that ballot papers can be introduced there but cannot be taken out therefrom without the box being unlocked; a candidate contesting the election may by a letter to the Returning Officer, appoint an agent to represent him at every booth of the library where polling is held. Such letter shall contain the consent in writing of the agent concerned; (I) immediately before the commencement of the poll, the polling of- ficers shall show the empty ballot box to such persons as may to present at the time and shall then lock it up and affix his seal upon it in such manner as to prevent its being opened without breaking the seal. The candidate or his agent may also, affix his own seal, if he so desires; the ballot papers shall contain the names of the candidates, the seal of the Taluk Library Union and serial number; each polling booth of the Library shall contain a separate compartment so that members can record their votes screened from observation; no ballot paper shall be issued to a member unless the polling officer is satisfied that the member concerned is the same person as noted in the list furnished to him; on receiving the ballot paper, a member shall forthwith proceed to the polling compartment make the mark X or + on the ballot paper against the name or names of the candidate or candidates for whom he desires to vote and put the ballot paper in the Ballot box with the utmost secrecy; if owing to blindness or other physical infirmity a member is unable to mark the ballot paper, the polling officer shall ascertain from him the Cl HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 29/288 candidate or candidates in whose favor he desires to vote, make the mark on his behalf openly and put the ballot paper in the ballot box; (r) the Returning Officer shall arrange for the collection ofballot boxes and other records from the different polling booths soon after termination of the polling. 21. Counting of Votes - The counting of votes for each library shall commence immediately after the polling is completed and the ballot boxes are collected at a common place. Votes shall be counted by or under the supervision of the Returning Officer. Each candidates and his authorised agent shall have a right to be present at the time of counting. 22. Rejection of ballot paper - A ballot paper shall be rejected by the Returning Officer, if- it bears any mark by which the member who voted can be identi- fied; or it does not bear the seal of the Taluk Library Union; if the mark indicating the vote thereon is placed in such manner as to make it doubtfUl to which candidate the vote has been cast; or the voter has voted for more candidates than the number re- quired to be elected. 23. Announcement of result - (1) The number of votes secured by each candidate and the results of the election shall be announced by the Return- ing Officer as soon as the counting is over. The results of the election shall also be recorded in the minutes books of the Taluk Library Union Library by the Returning Officer. Results relating to each library shall be declared, published and recorded separately. 24. Custody of ballot paper after voting - The Secretary of the Taluk Library Union shall take custody of the ballot papers and shall preserve them for three months from the date of poil. The ballot papers and other records relating to the election shall be secured in a container which shall be affixed with the seal of the Taluk Library Union and of the candidates who desire to affix their seals. They shall be destroyed after the said pe- Hod of three months, if no dispute relating to or in connection with that election arises. 25. Postponement of election - If for any reason it appears to the Re- turning Officer that the election or anything in connection with it relating - 12- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 30/288 to any library cannot be held or completed on the day as hereinbefore fixed; he may postpone the same to other dates from time to time as he deems fit. 26. Disqualification to vote - A member of the library duly admitted as such as per the provisions in the bye-laws of the library as on a date ninety days prior to the date of election and who has remitted all the dues to the library as a member shall be eligible to vote in the election aforesaid. 27. Disqualification to represent a library in the Taluk Library Union - (1) No member is eligible to stand for election as representative of the library in the Taluk Library Union if he - is not a qualified voter; has been sentenced for any offence other than an offence of politi- cal character or an offence involving moral delinquency suchsentence not having referred or offence elapsed from the date of expiration of the sentence; is an employee of the library; has been already elected as a representative of another library; is of unsound mind or is a minor; f) is an applicant to be adjudicated as an insolvent or an undischarged insolvent. (2) A member elected as a representative shall cease to hold the posi- tion in case he subsequently incurs any of the disqualifications mentioned above. 28. Reporting of result of election - The Returning officer shall report the result of the election to the Taluk Library Union immediately after the election is over at any rate within 24 hours from the date of publication of the election result. 29. Constitution of Taluk Library Tribunal - (1.) The Government shall constitute a Taluk Library Tribunal for the whole state for the purpose of hearing disputes relating to conduct of election to the Taluk Library Unions. The Taluk Library Tribunal shall be a single man Tribunal the qualification, conditions of service, remunerations, etc., shall be fixed by the Government. Dispute relating to the elections shall be submitted to the Taluk Library Tribunals in From No. 4A within thirty days from the date of elec- tion. - 13 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 31/288 The Tribunal shall hear both the parties to the appeals and dispose of the same by order in writing confirming the election results or setting aside the election as the case may be on the basis of materials presented before it. An appeal against the orders of the Tribunal shall lie with the State Library Tribunal. The orders of the State Library Tribunal shall be final. 30. Election of representatives from Libraries run by Local bodies (Panchayats, Municipalities) etc. - (1) There shall be two representatives as in other libraries. One of the representatives shall be from among the Executive Com- mittee of the local body duly elected from among them. The other member shall be from the members of the library. Libraries functioning under any other Act or Trust, election shall be conducted as per rules applicable to them. - The Returning Officer for conduct of election, in such libraries shall be the Executive Officer of the local bodies. They shall follow the same procedure prescribed for the conduct of election in the affiliated libraries. 31. Executive Committee to assist the Returning Officer - It shall be the duty of the executive committee of the libraries to render all assistance to the Returning Officer for the conduct of election. The expenses for conduct of election shall be met from the funds of the library concerned. 32. Remuneration ofReturning Officers - The Taluk Library Union. shall fix the remuneration for the Returning Officer and same shall be apportioned among the libraries concerned. Taluk Library Union 33. Election of members to the Executive Committee - Election of mem- bers to the Executive Committee under sub-section (2) of section 19 shall be made by the members of the Taluk Library Union from among themselves. 34. Procedure regarding the conduct of elections of the members, to the Executive Committee of the TalukLibra#y Union and the GeneralBody qf the District Library Council - The election of the members by the Taluk Library Union to its Executive Committee and to the General Body of District Li- brary Council shall be conducted in the manner specified below: 1. The election shall be held at a meeting of the members of the Taluk Library Union within the Taluk specially convened for the purpose for which not less than fifteen clear days notice shall be given to them. The Returning S - 114- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 32/288 Officer nominated by the Taluk Library Union shall conduct the election: Provided that the Returning Officer for the first election after the com- mencement of the Act shall be appointed by the Board of control of the Kerala Grandhasala Sangham. The Returning Officer shall require by notice the Taluk Library Union to furnish the list of names of members of the Taluk Library Union within fifteen days from the date of notice. Each Taluk Library Union shall regis- ter the names of tis members in a register maintained for the purpose. The Returning Officer shall before thirty days from the date of elec- tion, publish the list of members. Objections, if any, received within five S days of the publication of the lists, shall be considered and final list pub- lished on the expiry of the day. (Copies of such list shall be made available for sale on payment of such fee as may be fixed by the Returning Officer). (a) The notice of the meeting shall be sent to the members of the Taluk Library Union under certificate of posting for publication on the no- tice board of the Taluk Library Union. The notice shall contain information regarding - the number of members to be elected; the date on which, the place at which and the hours between which, nomination papers shall be filed by the candidates, such dates being not less than 10 clear days before the date fixed for election; the date on which, the place at which and the hours between which the polling will take place; (b) (i) The nomination of a candidate for election shall be made in from No. 3B (ii) Every nomination paper shall be signed by two members whose names are included in the list referred to in clause (2) above. One member shall sign the form as proposer and the other as seconder for the nomination. The nomination paper shall also contain a dec- laration signed by the candidate.proposed for election to the effect that he is willing to stand for election. Every nomination paper shall be presented in person to the Return- ing Officer by the candidate himself or by his proposer or seconder before the date and hours specified in the notice referred to in clause 4(a) (ii) above; The Returning Officer shall enter on the nomination paper its serial number and certify the date and hour at which the nomination paper is re- [1 - 15 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 33/288 ceived by him and also immediately acknowledge receipt of the nomination paper; (e) On the day following the date fixed for the receipt of nomination papers, the Returning Officer shall take up the scrutiny of the nomination papers. The candidate and his proposer and his seconder may be allowed to be present at the time of scrutiny; (1) The Returning Officer shall examine the nomination papers and shall decide all objections which may be made at the time to any nomination and may on either such objections or on his own motion after such summary enquiry, if any, as he thinks necessary, reject any nomination for valid rea- sons: Provided that the nomination of a candidate shall not be rejected merely on the ground of an incorrect description of his name or of the names of his proposer or seconder, or of any other particulars relating to the candidate or his proposer or seconder as entered in the list of members referred to in clause (2) if the identi& of the candidate, proposer or seconder as the case may be, is established beyond reasonable doubt. The Returning Officer shall give all reasonable facilities to the con- testing candidates or their representatives to examine all the nomination papers and satisfS themselves that the inclusion of the contesting candidates is valid. The Returning Officer shall endorse on each nomination paper his decision acception or rejecting the same and if the nomination paper is re- jected shall record in writing a brief statement of his reasons for such rejec- tion. The list of valid nominations as decided by the Returning Officer shall be published on the notice board of the Taluk Library Union on the same day on which the scrutiny of the nomination papers is completed; ifi Any candidate may withdraw his candidature by notice in writing singed by him and delivered at any time after the presentation of his nomi- nation paper before 5 p.m. on the day following the day on which the valid nominations are published by the Returning Officer either by such candi- date or by his proposer or seconder. A notice of withdrawal of candidature once shall be final. (k) The Returning Officer shall provide the polling officer with ballot boxes, ballot papers, copy of the list of members and such other articles as - 16- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 34/288 may be necessary for the conduct of the election. The ballot box shall be so constructed that ballot papers can be introduced therein but cannot be taken at there from without the box being unlocked. (I) A candidate contesting the election may by a letter to the Returning Officer appoint an agent to represent him at every booth where polling is held. Such letter shall contain the consent in writing of the agent concerned. linmediately before the commencement of the poll, the Polling Of- ficers shall show the empty ballot box to such person as may be present at the time and shall then lock it up and affix his seal upon it in such manner as to present it being opened without breaking the seal. The candidate or his agent also affix his own seal, if he so desires. The ballot papers shall contain the names of the candidates and the seal of the Taluk Library Union and serial number. The sets of ballot papers shall be got printed and stencilled. Each polling booth shall contain a separate compartment in which the members can record their votes screened from observation. No. Ballot paper shall be issued to a member unless the polling of- ficer is satisfied that the member concerned is the same person as noted in the list furnished to him. On receiving the ballot paper, a member shall forthwith proceed to the polling compartment, make the mark 'X' or '+' on the ballot paper against the name or names of the candidate or candidates for whom he desires to vote and put the ballot paper in the ballot box with the utmost secretary. If owing to blindness or other physical infirmity or illiteracy, a mem- ber is unable to mark the ballot paper, the polling officer shall ascertain from him the candidate or candidates in whose favor he desired to vote, make the mark on his behalf openly and put the ballot paper in the pallet box; The Returning Officer shall arrange for the collection of ballot boxes and other records from the different polling booths soon after termination of the polling. 35. Counting of Votes - The Counting of votes shall commence imme- diately after the polling is completed and the ballot boxes are collected at a common place. Votes shall be cOunted by or under the Supervision of the Returning Officer. Each candidate and his authorised agent shall have a right to be present at the time of counting. In the case of equal division of - 17- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 35/288 Votes, the result shall be decided by lots to be drawn by the Returning Of- ficer. 36. Rejection of Ballot paper - (I) A ballot paper shall be rejected - if it bears any mark by which the member who voted can be identi- fied, or; if it does not bear the seal of the Taluk Library Union; if the mark indicating the vote thereon is placed in such manner as to make it doubtful to which candidate the vote has been cast; or if the voter has voted for more candidates than the number required to be elected. (2) The Result of the election shall also be recorded in the minutes book of the Taluk Library Union by the Returning Officer. 37. Custody of ballot paper after Voting - The Secretary of the Taluk Library Union shall preserve the ballot papers after counting for three months from the date of the poil. The ballot papers and other records relating to election shall be secured in a container which shall be affixed with the seal of the Taluk Library Union and of the candidates who desire to affix theft seals. They shall be destroyed after the said period of three months, if no dispute relating to or in connection with the election is referred to the Taluk Library Tribunal. 38. Postponement of election - If for any reason it appears to the Return- ing Officer that the election or anything in connection with it, cannot be held or completed on the day as herein before fixed, he may postpone the same to other dates, from time to time as he deems fit. 39. Disqua4flcation to Vote - A person shall be disqualified to vote at the election and also for election as a member of the District Library Coun- cil - if he is disqualified to be a member of the Taluk Library Union which he represents, if he has been found by the Taluk Library Union to be guilty of misappropriation or falsification of accounts, or if he is under suspension. 40. Resignation ofmember - A member may at any time resign his mem- bership of the Taluk Library Union. The resignation shall be sent to the Secretary of the Taluk Library Union. The resignation letter shall be placed -18- I HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 36/288 bfore the next meeting of the Taluk Library Union and on the acceptance of the same by the Taluk Library Union, he shall cease to be a member of the Taluk Library Union. Procedure for appointment of Nominees - (1) Nominations under the proviso to sub-section (2) of section 19 shall be made by the Executive Committee. (2) The powers, duties, functions and responsibilities of a person nomi- nated shall be the same as those of a member duly elected. Election of President, Vice President, Secretary and Joint Secre- tary - The election of President, Vice-president, Secretary and Joint Secre- tary shall be in the manner specified below - As soon as the Executive Committee is constituted, a meeting of the members of the committee shall be convened; The meeting shall be presided over by any member, who is not a candidate, for the election, chosen by the committee, hereinafter referred to in the rule as the Presiding Officer for the purpose. The nomination paper shall be presented to the presiding officer at the meeting. The presiding officer shall decide the objections, if any, that may be made at the time to any nomination after making such summary enquiry as he thinks ifecessary and announce the name or names of the eligible candidate or candidates; When there is not more than one valid nomination for any officer, the presiding officer shall declare the candidate, in respect of whom the nomination paper has been received duly elected to such office; Where there is more than one valid nomination for any office, the presiding officer shall forthwith arrange for taking a poll by providing the ballot papers and ballot box. The member shall make the mark 'X' or in the ballot paper against the name or names of the candidate or candidates for whom he desires to vote and put the ballot paper into the ballot box with utmost secrecy; An soon as all the members present have recorded theft votes, the presiding officer shall open the ballot box in the presence of the members, count the votes and announce the results of election with the number of votes secured by each. In the case of equal division of votes, the result shall be decided by lots to be drawn by the presiding officer. - 19- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 37/288 The proceedings of the meeting with the results of the election shall be recorded in the minutes book of the Taluk Library Union and attested by the presiding officer. The ballot papers and the other records shall be secured in a con- tainer which shall be affixed with the seal of the Taluk Library Union and the candidates who desire to affix their seals and they shall be preserved for three months from the date of election. It shall be the responsibility of the Secretary to keep the records in tact. They shall be destroyed after that period if no dispute relating to or inconnection with the election is referred to the Taluk Library Tribunal. 43. Special meeting of the Taluk Library Union - (I) A requisition for a special meeting of the Taluk Library Union in the circumstances stated in sub-section (3) of section 22 of the Act, shall be forwarded to the President with a copy of the Resolution or Resolutions to be moved at the meeting together with the name of the proposer of each such resolution. The meet- ing shall then be convened by the President within thirty days of the receipt of such requisition. When a special meeting is convened by the President on a requisi- tion under sub-rule (1), a notice of two weeks time shall be given to the members. Along with the notice the Secretary shall send to each members a copy of the resolution or resolutions to be moved at the meeting with the name of the mover of each resolution. The President may, if he thinks fit that a meeting of the Taluk Li- brary Union should be convened for transaction of any urgent business, call for an urgent meeting of the Taluk Library Union at a shorter notice of less than fourteen days. The President shall preside over the meeting. In his absence the Vice-President or any member chosen by the members themselves shall preside over the meeting. Every member shall have only one vote. All questions shall be decided by a majority of votes and in the case of equality of votes, the President shall have a casting vote. 44. Transaction of Business - (1) The meetings of the Executive Com- mittee of Taluk Library Union shall be convened by the Secretary as and when necessary. The Secretary shall give notice of the meeting to the members. The Executive Committee shall meet at such place and time and on - 20 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 38/288 such date as may be fixed by the President. A list of business proposed to be transacted at a meeting of the com- mittee shall either accompany the notice or be forwarded by the Secretary to each member as soon as possible after sending the notice. Any business which is not on the list shall not be considered at the meeting of the committee except with the permission of the President. The President shall preside over every meeting of the committee and in the absence of the President the Vice-President shall preside over the meeting. In the absence of both the President and the Vice-President, any member chosen by the members present from among themselves shall pre- side over the meeting. Extraordinary meetings - Upon the requisition made in writing by not less than three members of the Committee, the Secretary shall as soon as possible, and in any case not later than seven days of the date of requisition, convene an extraordinary meeting of the Committee. The requisition shall state the objects of the meeting proposed to be called and shall be sent to the secretary. Quorum - (1) The Quorum for the meeting of the committee shall be four. (2) If the number of members present at any meeting of the committee is less than the required quorum, the President or in his absence the Vice- President or in his absence the member presiding at the meeting shall ad- joum the meeting and the adjourned meeting shall be held at such time, place and date as may be fixed by the President and it shall thereupon be lawful to dispose of the business at such adjourned meeting whether quorum is present or not. Minutes of the meeting - The minutes of the proceeding of the Ex- ecutive Committee shall be drawn up by the Secretary and circulated to all the members of the Committee. The minutes, as finalised after circulation, shall be recorded in the minutes book and placed for confirmation at the next meeting of the committee. A copy of the minutes shall be forwarded to all the members and to the State Library Council and the concerned District Council within a period of fifteen days from the date of confirmation. Business by Circulation - The business of the committee shall be carried out through circulation among its members whenever it is not pos- sible to hold formal meeting of the committee. 0 -21- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 39/288 Decision by majority of votes - In matters where there may be no unanimity of views decision shall be taken by majority of votes. In the event of equality of votes, the president or the member presiding shall have a second or casting vote. Communications to members of the Committee - All Communica- tions to the members of the Committee shall be sent to them at the last address furnished by them to the Secretary. Powers and duties of President of the Taluk Library Union - The President shall, in addition to the powers and duties conferred and imposed on hith by the Act and subject to the provisions thereof shall have a general control over the affairs of the union. Duties and powers of the Secretary, Taluk Library Unions - The Secretary shall be reasonable for the day to day working of the Taluk Li- brary Union and the staff of the Taluk Library Union shall be under his control. He shall have the following further powers namely: - to approve the expenditure, of the amount received from the State Library Council; to obtain and provide all inf6rmations asked for by State Library Council I State Executive Committee / District Library Council / District Executive Committee / Taluk Library Union and Taluk Executive Commit- tee; to implement decisions of all the Superior bodies received besides those of Taluk Library Union and Taluk Executive Committee provided such decisions or inconformity with the Acts; to sue and be sued for and on behalf of the Taluk Library Union; (1) to recommend transfers, etc., of the employees coming under its administration to prepare the agenda of the meetings in consultation with the Presi- dent; to cause proper accounts to be maintained and audites; to correspond with District Library Council / District Executive Com- mittee / State Library Council / State Executive Committee provided in all policy matters prior approval of the President shall be obtained; to decide in accordance with the provisions of the Act and Rule the distributions of grant; - 22 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 40/288 (k) to affix signature on all documents of the Taluk Library Union; (1) where contingencies / exigencies demand, to take such action or decision with regard to administration for itself faciendi functioning in con- sultation with the President anticipating sanction of the Taluk Library Union and Taluk Executive Committee; (m) to delegate powers to the officers working under him. 53. Powers of the Taluk Library Union - The Taluk Library Union shall in addition, to the powers and duties conferred on it by the Act and subject to the provisions thereof have and exercise the following fhrther powers and flmctions, namely: - to recommend and forward to State Library Council the necessary allocation of hind in respect of the Taluk Library Union for inclusion in the annual budget of the State Library Council; to serotinous and approve the annual budget and report of the Taluk Library Union. 54. Settlement of disputes - (1) Any dispute relating to any matter in the constitution of the Executive Committee of Taluk Library Union shall be referred to the State Library Council and the decision of State Library Coun- cil thereon shall be fmal; (2) Any application on petition to revise any order passed at any stage and the constitution of the Taluk Library Union shall be filed within thirty days from the date of the order sought to be revised. District Library Council 55. Constitution of the District Library Council - There shall be a Dis- trict Library Council for each Revenue District. The areas may be notified in the Gazette by the Government in this behalf The District Library Coun- cil shall be situated as far as possible at a place convenient to the representa- tives of the Taluk Library Unions and the public. It shall have a seal of its own. 56. Procedure regarding the conduct of election to the members of the Executive Committee and to the General Body of the State Library Council - The election of the members by the District Library Council to its Execu- tive Committee and to the General Body of the State Library Council shall be conducted in the manner specified below: (a) The election shall be held at a meeting of the members of the Dis- S - 23 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 41/288 trict Library Council within the District specially convened for the purpose for which not less than 15 clear days notice shall be given to them. The Returning Officer nominated, by the District Library Council shall conduct the election; Provided that the returning officer for the first election after the com- mencement of this Act shall be appointed by the Board of Control of the Kerala Grandhasala Sangham. (b) The Returning Officer shall require by notice the District Library Council to furnish the list of names of members of the District Library Council within 15 days from the date of notice. Each District Library Council shall register the names of its members in a register maintained for the purpose. (c) The Returning Officer shall before thirty days from the date of elec- tion, publish the list of members. Objections if my, received within five days of the publication of lists, shall be considered and final list published on the expiry of the day (copies of such list shall be made available for sale on payment of such fees as may be fixed by the Returning Officer). (d) The notice of the meeting shall be sent to the members of the Dis- trict Library Council under Certificate of posting for publication on the no- tice board of the District Library Council. The notice shall contain informa- tion regarding - the number of members to be elected, the constituency from which the members are to be elected, the date on which, the place at which and the hours between which, nomination papers shall be filed by candidates, such dates being not less than ten clear days before the date fixed for election, the date on which, the place at which and the hours between which the poling will take place. (e) (i) the nomination of a candidate for election shall be made in Form No. 3C. (ii) The candidate for the election to the State Library Council should be a member of any of the Libraries affiliated to the State Library Council. (f) Every nomination paper shall be signed by two members whose names are included in the list referred to in clause (c) above. One member shall sign the form as proposer and the other as seconder for the nomination. Li - 24 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 42/288 The nomination paper shall also contain a declaration signed by the candi- date proposed for election to the effect that he is willing to stand for elec- tion. Every nomination paper shall be presented in person to the Return- ing Officer by the candidate himself or by his proposer or seconder before the date and hour specified in the notice referred to in clause (d) above. The Returning Officer shall write on the nomination paper its serial number and certiQ, the date and hour at which the nomination paper is re- ceived by him and also immediately acknowledge receipt of the nomination paper. On the day following the date fixed for the receipt of nomination papers, the Returning Officer shall take up the scrutiny of the nomination papers. The candidate and his proposer and his seconder may be allowed to be present at the time of scrutiny. The Returning Officer shall examine the nomination papers and shall decide all objections which may be made at the time to any nomination and may either on such objections or on his own motion after such summary enquiry, if any, as he thinks necessary, reject any nomination for valid rea- sons: Provided that the nomination of a candidate shall note be rejected merely on the ground of an incorrect description of his name or of the name of his proposer or seconder, or of any particulars relating to the candidate or his proposer or seconder as entered in the list of members referred to in clause (c) of the identity of the candidate proposer or seconder as the case may be is established beyond reasonable doubt. The Returning Officer shall give all reasonable facilities to the con- testing candidate or their representatives to examine all the nomination pa- pers and satisr themselves that the inclusion of the contesting candidates is valid. (1) The Returning Officer shall endorse on each nomination paper his decision accepting or rejecting the same and if the nomination paper is re- ected shall record in writing a brief statement of his reasons for such rej ec- tion. (m) The list of valid nominations decided by the Returning Officer shall be published on the notice board of the District Library Council on the sanie day on which the scrutiny of the nomination papers is completed. S - 25 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 43/288 Any candidate may withdraw his candidature by notice in writing signed by him and delivered at any time after the presentation of his nomi- nation paper before 5 p.m. on the day following the day on which the valid nominations are published by the Returning Officer either by such candi- date in person or by his proposer or seconder. A notice of withdrawal of candidature once shall be final. The Returning Officer shall provide the polling officer with ballot boxes, ballot papers, copy of the list of members and such other articles as may be necessary for the conduct of the election. The ballot box shall be so constructed that ballot papers can be introduced therein but cannot be taken out therefore without the box being unlocked. A candidate contesting the election may by a letter to the Returning Officer appoint an agent to represent him at every booth where polling is held. Such letter shall contain the consent in writing of the agent concerned. hnmediately before the commencement of the poll, the polling of- ficers shall show the empty ballot box to such person as may be present at the time and shall then lock it up and affix his seal upon it in such manner as to prevent its being opened without breaking the seal. The candidate or his agent may also affix his own seal, if he so desires. The ballot papers shall contain the names of the candidates and the seal of the District Library Council or the signature of the Returning Of- ficer. Each polling booth shall contain a separate compartment in which the members can record their votes screened from observation. No ballot paper shall be issued to a member unless the Returning Officer / Polling Officer is satisfied that the member concerned is the same person as noted in the list furnished to him. On receiving the ballot paper, a member shall forthwith proceed to the polling compartment, make to mark 'X' '+' on the ballot paper against the name or names of the candidate or candidates for whom he desires to vote and put the ballot paper in the ballot box with the utmost secrecy. If owing to blindness or for other physical infirmity or illiteracy, a member is unable to mark the ballot paper, the polling officer shall ascertain from him the candidature candidates in whose favor he desires to vote, make the mark on his behalf openly and put the ballot paper in the ballot box. The Returning Officer shall arrange for the collection of ballot boxes S - 26 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 44/288 and other records from the different polling booths soon after termination of the polling. 57. Counting of Votes - The Counting of votes shall commence imme- diately after the polling is completed and the ballot boxes are collected at a common place. Votes shall be counted by or under the supervision of the Returning Officer. Each candidate and his authorised agent shall have a right to be present at the time of counting. In the case of equal division of votes the result shall be decided by lots to be drawn by the Returning Of- ficer. 58. Rejection of ballot paper - (1) A ballot paper shall be rejected - if it bears any mark by which the member who votes can be identi- fied; or if it does not bear the seal of the District Library Council or the signature of the Returning Officer; or if the mark indicating the vote thereon is placed in such manner as to make it doubtful to which candidate the vote has been cast; or if the voter has voted for more candidates than the number required to be elected; The authority competent to reject a ballot paper shall be the Return- ing Officer. The results of the election shall also be recorded in the minutes book of the District Library Council by the Returning Officer. 59. Custody of ballot papers after Voting - The Secretary of the District Library Council shall take custody of the ballot papers and shall preserve them for three months from the date of the poll. The ballot papers and other records relating to election shall be secured in a container which shall be affixed with seal of the District Library Council and of the candidates who desire to affix their seals. They shall be destroyed after the said period of three months, if no disputes relating to or in connection with the election is referred to the State Library Tribunal constituted under Rule 96. 60. Postponement of election - If for any reason it appears to the Return- ing Officer that the election or anything in connection with it, cannot be held or completed on the day as herein before fixed, he may postpone the same to other dates, from time to time, as he deems fit. 61. Disqua4/Ication to Vote - A person shall be disqualified to vote at -27 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 45/288 the election and also for election as a member of the District Library Coun- cil; if he is disqualified to be a member of the District Library Council which he represents; or if he has been found by the District Library Council tobe guilty of misappropriation, or falsification of accounts; or if he is under suspension. 62. Resignation of member - A member may at any time, resign his membership of the District Library Council. The resignation shall be sent to the Secretary of the District Library Council. The resignation letter shall be placed before the next meeting of the District Library Council and on the acceptance of the same by the council, he shall cease to be a member of the District Library Council. 63. Procedure for appointment of nominees - (1) Nomination under clause (c) of sub-section of section 11 shall be made by the Government. Subject to the provisions in subsection (2) of section 11 the powers, duties, functions and responsibilities of a person nominated shall be the same as those of a member duly elected. 64. Election of the President, Vice-President, Secretary and Joint Sec- retary - The election of President, Vice-President, Secretary and Joint Sec- retary shall be in the manner specified below: As soon as the Executive Committee is constituted, a meeting of the members of the committee shall be convened; - The meeting shall be presided over by any member, who is not a candidate for the election, chosen by the committee hereinafter referred to in the rule as the presiding officer for the purpose; The nomination papers shall be presented to the presiding officer at the meeting. The presiding officer shall decided the objections, if any, that may be made at the time to any nomination after making such summary enquiry as he thinks necessary and announce the name or names of the eli- gible candidate or candidates; When there is not more than one valid nomination for any office, the presiding officer shall declare the candidate in respect of whom the nomi- nation paper has been received duly elected to such office; [] WE HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 46/288 When there is more than one valid nomination for any office, the presiding officer shall forthwith arrange for taking a poll by providing the ballot papers and ballot box. The member shall make the mark 'X' or in the ballot paper against the name or names of the candidate or candi- dates for whom he desires to vote and put the ballot paper into the ballot box with utmost secrecy; As soon as all the members present have recorded their votes, the presiding officer shall open the ballot box in the presence of the members, count the votes and announce the results of election with the number of votes secured by each. In the case of equal division of votes, the result shall be decided by lots to be drawn by the presiding officer; The proceedings of the meeting with the result of the election shall be recorded in the minutes book of the District Library Council and at- tested by the presiding officer. The ballot papers and other records shall be secured in the con- tainer which shall be affixed with the seal of the District Library Council and the candidates who desire to affix their seals and they shall be pre- served for three months from the date of election. It shall be the responsi- bility of the Secretary to keep the records in tact. They shall be destroyed after that period if no dispute relating to or in connection with the election is referred to the State Library Tribunal. 65. Special meeting of the District Library Council - (1) A requisition for a special meeting of the District Library Council in the circumstances stated in sub-section (3) of section 14 of the Act shall be forwarded to the President with a together with the name of the proposer of each resolution. The meeting shall then be convened by the President within 30 days of the receipt of such requisition. When a special meeting is convened by the President or a requisi- tion under sub-rule (1) a notice of two weeks time shall be given to the members. Along with the notice the Secretary shall sent to each member a copy of resolution or resolutions to be moved at the meeting with the name of the mover of each resolution. The President may if he thinks fit that a meeting of the District Library Council should be convened for transaction of any urgent busi- ness, call for an urgent meeting of the District Library Council at a short notice of less than fourteen days. - 29 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 47/288 (4) The President shall preside over the meeting. In his absence the Vice-President or any member chosen by the members themselves shall pre- side over the meeting. Every member shall have only one vote. All ques- tion shall be decided by a majority of votes and in the case of equality of votes, the President, shall have a casting vote: 66. Transaction of Business - (1) The meeting of the Executive Com- mittee of the District Library Council shall be convened by the Secretary as and when necessary. - The Secretary shall give notice of the meeting to the members. The Executive Committee shall meet at such place and time and on such date as may be appointed by the President. A list of business proposed to be transacted at a meeting of the Com- mittee shall either accompany the notice or be forwarded by the Secretary to each member as soon as possible after sending the notice. Any business which is not in the list shall not be considered at the meeting of the Committee except with the permission of the President. The President shall preside over every meeting of the committee and in the absence of the President, the Vice-President shall preside over the meeting. In the absence of both the President and the Vice-President, any member chosen by the members present from among themselves shall pre- side over the meeting. 67. Extra -ordinaty Meetings - Upon the requisition made in writing by not less than three members of the Committee, the Secretary shall as soon as possible, and in every case not later than seven days of the date of requisi- tion, convene an extraordinary meeting of the committee. The requisition shall state the objects of the meeting proposed to be called and shall be sent to the secretary. 68. Quorum - (1) The quorum for the meeting of the committee shall be three. (2) If the number of members present at any meeting of the committee is less than the required quorum, the president or in his absence the Vice- President or in his absence the member presiding at the meeting shall ad- journ the meeting and the adjourned meeting shall be hell at such time, place and date as may be fixed by the president and it shall thereupon be lawful to dispose of the business at such adjourned meeting whether quorum is present or not. - 30 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 48/288 69. Minutes of the meeting - The minutes of the proceedings of the Ex- ecutive Committee shall be drawn up by the Secretary and circulated to all members of the committee. The minutes, as finalised after circulation, shall be recorded in the minutes book and placed for confirmation at the next meeting of the committee. A copy of the nomination shall be forwarded to all the members within a period of fifteen days from the date of confirma- tion. 70. Business by circulation - The business of the committee shall be carried out through circulation among its members whenever it is not pos- sible to hold formal meetings of the committee. 71. Decision by Majority of Votes - In matters where there may be no unanimity of views, decision shall be taken by majority of vOtes. In the event of equality of votes, the president or the member presiding shall have a second or casting vote. 72. Communication to members of the committee - All communications to the members of the committee shall be sent to them at the last address furnished by them to the secretary. 73. Settlement of disputes - (1) Any dispute relating to any matter in the constitution of the executive committee of the District Library Council shall be referred to the State Library Council and the decision of the State Library Council thereon shall be final. (2) All application and petitions to revise an order passed at any stage of the constitution of District Library Council shall be filed within 30 days from the date of issue of the order sought to be issued. 74. Powers and duties of the president of the district library council - The President shall, in addition to the powers and duties conferred and im- posed on him by the Act and subject to the provisions thereof, have and exercise the following further powers and functions, namely:- He shall have a general control over the affairs of the District Li- brary Council. He shall fix the date for meeting of the District Library Council and Executive Committee in consultation with his colleagues; He shall have power to call for extraordinary meetthgs when such contingencies arise. 75. Powers and duties of the Secretary of the District Library Council - S -31- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 49/288 The Secretary shall have subject to the provisions of the Act and Rules, the following powers: - The Secretary shall be responsible for the day to day working of the District Library Council shall be under his control; to approve the expenditure of the amount allotted to this District Library Council; to obtain and give all information I facts as are demanded by the district library council / district executive committee I state library council / state executive committee; to implement the decision of state library council I state executive committee I district library council I district executive committee provided such decision is in conformity with the Act; to be the custodian of all properties, movable and inmiovable under the district library council; to recommend transfers and other matter in respect of employees under the District Library Council; to prepare the agenda for the council meeting in consolation with the president and to prepare the minutes of the meeting; to correspond with the state library council / state executive com- mittee and the Taluk Library Unions (and other subordinate institutions wherever necessary); to take decisions, in consultation with the president and anticipating sanction of the District Executive Committee and District Library Council, in extraordinary circumstances for the efficient functioning of the District Library Council administration; to affix the signature in all documents of the District Library Coun- cil. 76. Powers andfunctions of the District Library Council - In addition to the powers and functions conferred and imposed on it by the Act and subject to the powers there under the District Library Council shall have and exer- cise the following further powers and functions, namely: - (I) to propose the amount, item-wise, to be included in the amount of the yearly budget of the State Library Council; (2) to approve the annual report and accounts of the District Library Council; - 32 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 50/288 to propose improvement expansion of library service; to make general supervision of the libraries under its control; to convert or amalgamate or affiliate libraries and delivery stations under the Local Library Authority as one with libraries coming within its purview under the Act and exercise full powers thereof within its jurisdic- tion; to form gradation committee. State Library Council Election to the Executive Committee - Election of members to the Executive Committee of the State Library Council under subsection (3) of section 3 of the Act shall be made by the elected members of the State Li- brary Council from among themselves. - Procedure regarding conduct of election of members to the execu- tive committee of the State Library Council - The election of the members of the Executive Committee of the State Library Council shall be conducted in the manner specified below: The election shall be held at a meeting of the members of the State Library Council specially convened for the purpose for which not less than fifteen clear days notice shall be given to them. The Returning Officer nomi- nated by the State Library Council shall conduct the elections: Provided that the Returning Officer for the first election after the com- mencement of the Act shall be appointed by the Board of Control of the Kerala Grandhasala Sangham. The Returning Officer shall require by notice the secretary of the state library council to furnish the list of names of the members of the State Library Council within fifteen days from the date of notice. The Secretary shall register the names of its members so received in a register maintained for the purpose. The Returning Officer shall before 30 days of the date of election publish the list of members. Objections, if any, received ivithin seven days of the publication of the lists, shall be considered and final list published on the expiry of the day. (copies of such list shall be made available for sale on payment of such fee as may be fixed by the Returning Officer). The notice of the meeting shall be sent to the members of the district library council under certificate of posting. It shall also be published on the - 33 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 51/288 notice board of the District Library Council. The notice shall contain infor- mation regarding; the number of members to be elected; the date on which, the place at which and the hours between which nomination papers shall be filed by the candidates such dates being not less than 10 clear days before the date fixed for elections; the date on which, the place at which and the hours between which the polling will take place. The nomination of a candidate for election shall be made in Form No.3D: Every nomination paper shall be signed by two members whose names are included in the list referred to in clause (c) above. One member shall sign the form as proposer and the other as seconder for the nomination. The nomination paper shall also contain a declaration signed by the candi- date proposed for election to the effect that he is willing to stand for elec- tion. Every nomination paper shall be presented in person to the Return- ing Officer by the candidate himself or by his proposer or seconder before the date and hour specified in the notice referred to in clause (d) above. The Returning Officer shall enter on the nomination paper its serial number and certif' the date and hour at which the nomination paper is re- ceived by him and also immediately acknowledge receipt of the nomination paper- On the day following the date fixed for the receipt of nomination papers, the Returning Officer shall take up the scrutiny of the nomination papers. The candidate and him proposer and his seconder may be allowed to be present at the time of scrutiny. U) The Returning Officer shall examine the nomination papers and shall decide all objections which may be made at the time to any nomination and may on either such objections or on his own motion after such summary enquiry, if any, as he thinks necessary, reject any nomination for valid rea- sons: Provided that the nominaiton of a candidate shall not be rejected merely on the ground of an incorrect description of his name or if the names of his - 34 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 52/288 proposer or seconder, or if any other particulars relating to the candidate or his proposer or seconder as entered in that list of members referred in clause (c) if the identity of the candidate, proposer or seconder as the case may be is established beyond reasonable doubt. (k) The Returning Officer shall give all reasonable facilities to the con- testing candidates or their representatives to examine all the nomination papers and satisfy themselves that the inclusion of the contesting candidate is valid. (1) The Returning Officer shall endorse on each nomination paper his decision accepting or rejecting the same and if the nomination paper is re- jected shall record in writing a brief statement of his reasons for such rejec- tions. The list of valid nominations as decided by the Returning Officer shall be published on the notice board of the State Library Council on the same day on which the scrutiny of the nomination papers is completed. Any candidate may withdraw his candidature by notice in writing signed by him and delivered at any time after the presentation of his nomi- nation paper before 5 p.m. on the day following the day on which the valid nominations are published by the Returning Officer either by such candi- date or by his proposer or seconder. A notice of withdrawal of candidature once shall be final. The Returning Officer shall provide the polling officer with ballot boxes, ballot paper, copy of the list of members and such other articles as may be necessary for the conduct of the election. The ballot box shall so constructed that ballot papers can be introduced therein but cannot be taken out therefrom without the box being Unlocked. A candidate contesting the election may by a letter to the Returning Officer appoint an agent to represent him at every both where polling is held. Such letter shall contain the consent in writing of the agent concerned. (a) Immediately before the commencement of the poll the polling of- ficer shall show the empty ballot box to such person as maybe present at the time and shall then lock it up and affix his seal upon it in such manner as to prevent its being opened without breaking the seal. The candidate or his agent also affix his own seal, if he so desires. (r) The ballot papers shall contain the names of the candidates and the seal of the State Library Council and serial number. The sets of ballot pa- - 35 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 53/288 pers shall be got printed or stencilled. Each polling booth shall contain a separate compartment in which the members can record their votes screened from observation. No ballot paper shall be issued to a member unless the polling of- ficer is satisfied that the member concerned is the same person as noted in the list furnished to him. On receiving the ballot paper a member shall forthwith proceed to the polling compartment, make the mark 'X' or '+' on the ballot paper against the name or names of the candidate or candidates for whom he desires to vote and put the ballot paper the ballot box. If owing to blindness or for other physical infirmity or illiteracy, a member is unable to mark the ballot paper, the polling officer shall a scrtain from him the candidate or candidates in whose favor he desires to vote, make the mark on his behalf openly and put the ballot paper in the ballot box. The Returning Officer shall arrange for the collection of ballot boxes and other records from the different polling booths soon after termination of the polling. Counting of Votes - The Counting of Votes shall commence imme- diately after the polling is completed and the ballot boxes are collected at a common place. Votes shall be counted by or under the supervision of the Returning Officer. Each candidate and his authorised agent shall have a right to be present at the time of counting. In the case of equal division of votes the result shall be decided by lots to be drawn by the Returning Of- ficer. Rejection of ballot paper - (1) A ballot paper shall rejected; if it bears any mark by which the member who voted can be identi- fied; or if it does not bear the seal of the State Library Council; or if the mark indicating the vote thereon is placed in such manner as to make it doubter to which candidate the vote has been cast; or if the voter has voted for more candidates than the number required to be elected. (2) The results of the election shall also be recorded in the minutes book of the State Library Council. 36 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 54/288 81. Custody of ballot paper after voting - The Secretary of the State Library Council shall preserve the ballot papers for three months from the date of the poll. The ballot papers and other records relating to election shall be secured in a container which shall be affixed with the seal of the State Library Council and of the candidate who desire to affix their seals. They shall be destroyed after the said period of three months, if no dispute relating to or in connection with the election referred to State Library Tribu- nal. 82. Postponement of election - If for any reason it appears to the Return- ing Officer that the election or anything in connection with it, cannot be held or completed on the day as hereinbefore fixed, he may postpone the same to other dates, from time to time, as he deems fit. 83. Disqua4/Ication to Vote - A person shall be disqualified to vote at the election and also for election as a member or the State Library Council - if he is disqualified to be a member of the Taluk Library Union which he represents; or if he has been found by the State Library Council to be guilty of misappropriation, falsification of accounts; or if he is under suspension. 84. Dispute relating to election - Any dispute in respect of any matter relating to election may be referred to the State Library Tribunal. 85. Resignation of member - A member may at any time, resign his membership of the State Library Council. The resignation shall be sent to the Secretary of the State Library Council. The resignation letter shall be placed before the next meeting of the members of the State Library Council and on the acceptance of the same by the members, he shall cease to be a member of the State Library Council. 86. Procedurefor appointment ofnominees z (1) Nomination under sub- section (2) of section 3 of the Act shall be made by the Government. (2) Subject to the provisions in sub-section' (5) of section 3 of the Act the powers, duties, functions and responsibilities of a person nominated shall be the same as those of a member duly elected. 87. Election of the President, Vice-President, Secretary and Joint Sec- retary - The election of the President, Vice-President Secretary and Joint Secretary shall be in the manner specified below: Li -37- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 55/288 S As soon as the executive committee is constituted a meeting of the committee shall be convened. The meeting shall be presided over by any member, who is not a candidate for the election, chosen by the committee, hereinafter referred to in the rule as the presiding Officer for the purpose; The nomination papers shall be presented to the presiding officer at the meeting. The presiding Officer shall decide the objections, if any that may be made at the time to any nomination after making such summary enquiry as he thinks necessary and announce the name or names of the eli- gible candidate or candidates; When there is not more than one valid nomination for any officer the presiding officer shall declare the candidate, in respect of whom the nomination paper has been received, duly elected to such office; Where there is more than one valid nomination for any office the presiding officer shall forthwith arrange for taking a poll by providing the ballot papers and ballot box. The member shall make the mark 'X' or '+' in the ballot paper against the name or names of the candidate or candidates for whom he desires to vote and put the ballot paper into the box with utmost secrecy. As soon as all the members present have recorded their votes, the presiding officer shall open the ballot box, in the presence of the members, count the votes and announce the results of election with the number of votes secured by each. In the case of equal division of votes the result shall be decided by lots to be drawn by the presiding officer; The proceedings of the meeting with the results of election shall be recorded in the minutes book of the State Library Council and attested by the presiding officer; The ballot paper and other records shall be secured in a container which shall be affixed with the seal of the State Library Council and the candidates who desire to affix their seals and they shall be preserved for six months from the date of election. It shall be the responsibility of the Secre- tary to keep the records in tact. They shall be destroyed after that period if no dispute or other cases relating to or in connection with the election has been referred to the State Library Tribunal or in any court of law. 88. Special meeting of the State Library Council - (1) A requisition for a special meeting of the State Library Council in the circumstances stated in SIM HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 56/288 sub-section (3) of section 6 of the Act shall be forwarded to the president with a copy of the resolution or resolutions to be moved at the meeting together with the name of the proposer of each such resolution. The meet- ing shall then be convened by the President within 30 days of the receipt of such requisition. When a special meeting is convened by the President on a requisi- tion under sub rule (1) notice for a period of not less than fourteen days shall be given to the members; Along with the notice the Secretary shall send to each member a copy of the resolution or resolutions proposed to be moved at the meeting with necessary particulars. The President may, if he thinks fit that a meeting of the State Li- brary Council should be convened for transaction of any urgent business, call for an urgent meeting of the State Library Council at a shorter Notice of less than fourteen days. The President shall preside over the meeting. In his absence the Vice President or any member chosen by the members themselves shall pre- side over the meeting. Every member shall have only one vote. All ques- tions shall be decided by a majority of votes and in the case of equality of votes, the president shall have a casting vote. 89. Transaction of business in the Executive Committee - The meetings of the Executive Committee of the State Library Council shall be convened by the Secretary as and when necessary and not more than thirty days shall intervene between the meeting of two such committee. The Secretary shall give reasonable notice of the meeting to the mem- bers. The Executive Committee shall meet at such place and time and on such date as may be appointed by the president. A list of business proposed to be transacted at a meeting of the Ex- ecutive Committee shall either accompany the notice or be forwarded by the Secretary to each member as soon as possible after sending out the notice. Any business which is not on the list shall not be considered at the meeting of the Executive Committee except with the permission of the Presi- dent. . The President shall preside over every meeting of the Executive Com- mittee and in the absence of the President the Vice-President shall preside over the meeting. In the absence of both the President and the Vice-Presi- -39- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 57/288 dent any member chosen by the members present form among themselves shall preside over the meeting. - Extraordinary meetings - Upon the requisitions made in writing by not less than one third members of the committee, the secretary shall as soon as possible, and in any case not later than seven days of the date of requisi- lion convene an extraordinary meeting proposed to be called and shall be sent the Secretary. Quorum - (1) One third of the members of the committee shall be the quorum. (2) If the number of members present at any meeting of the committee is less than the required quorum, the President or in his absence the member presiding at the meeting shall adjourn the meeting and the adjourned meet- ing shall be held at such time, place and date as may be fixed by the Presi- dent and it shall there upon be lawful to dispose of the business at such adjourned meeting whether quorum is present or not. Minutes of the meeting - The minutes of the proceeding of the Ex- ecutive Committee shall be drawn up by the Secretary and circulated to all members of the Committee. The minutes, as finalised after circulation, shall be recorded in the minutes book and placed for confirmation at the next meeting of the committee. A copy of the minutes shall be forwarded in all the members within a period of fifteen days from the date of confirmation. Business by circulation - The business of the Committee shall be carried out through circulation among its members whenever it is not pos- sible to held formal meeting of the committee. Decision by majority of votes - In matters where there may be no unanimity of view, decision shall be taken by majority of votes. In the event of equality of votes, the President or the members presiding shall have a second or casting vote. Communications to members of the Committee - All communica- tions to the members of the Committee shall be sent to them at the last address furnished by them to the Secretary. Disputes regarding election to the District Library Council/State Library Council - (1) The Government shall constitute a State Library Tri- bunal for the purpose of hearing disputes relating to conduct of elections to the District Library Council and State Library Council and also for the pur- pose of Rule 29. HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 58/288 The State Library Tribunal shall be a single man Tribunal. The qualifications, conditions of service, remuneration etc., of the Tribunal shall be such as may be fixed by the Government. - The appeals or disputes relating to the election shall be submitted in form No. 4 B to the State Library Tribunal within t irty days from the date of election. The Tribunal shall her both the parties to the appeals and dispose of the same by order in writing confirming the election results or setting aside the election, as the case may be on the basis of materials presented before it. The order of the State Library Tribunal shall be final. 97. Powers and duties of the President - The President shall have power to fix dates for the meetings of State Library Council or Executive Committee of the State Library Council in consulations with his colleagues; to call for extraordinary meetings whenever such contingencies arise; to preside over the meetings of State Library Council or Executive Committee of the State Library Council; for follow up action in the District Library Development plans; to obtain annual returns from all subordinate bodies ie. District Li- brary Council and Taluk Library Unions, and submit them to the Govern- ment after proper scrutiny. 98. Powers and duties of the Secretary - In addition to the powers and duties conferred and imposed on him by the Act and subject to the provi- sions thereof the Secretary shall exercise the following further powers, namely; to approve the budgeted expenditure; to obtain such-information/facts as are demanded by the State Ex- ecutive Committee of the State Library Council; to implement the decisions of the Executive Committee and the State Library Council provided such decisions are in conformity with the Act; to supervise and discharge all obligations in all legal proceedings for or against the State Library Council; to act as custodian of all properties movable or immovable coming under the State Library Council; to transfer employees; to exercise all powers regarding the employees, including disciplin- -41- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 59/288 ary action with the approval of the State Executive Committee of the State Library Council; to prepare the agenda of the meeting in consultation with the Presi- dent and to prepare the minutes of the meeting; to exercise control / administrativepowers over the office and in special cases where contingencies demand take suitable action in thither- ance of the efficient functioning of the administration in consultation with the President anticipating the approval of the State Library Council or Ex- ecutive Committee of the State Library Council; to affix signature mall documents coming under the jurisdiction of the State Library Council for and on its behalf; to delegate powers to the officers working under him. 99. Powers and Functions of the Accounts Officer - (1) subject to the general direction and control of the State Library Council the Accounts Of- ficer shall be in charge of the Accounts of the State Library Council, District Library Councils and the Taluk Library Unions. (2) The Accounts Officer shall, subject to the audit of the State Library Council; ensure that the limits fixed by the State Library Council for recur- ring and non recurring expenditure for a year has not exceeded and that all moneys are expended for the purpose for which they were granted or allot- ted; responsible for the preparation of annual accounts and the Budget of the State Library Council; keep a constant watch of the state of cash, bank balance and the state of investment; watch the collection of library cess; realise and receive grants or other moneys due to the State Library Council from Central and State Government, institutions and individuals; (I) to obtain such amounts as are received as gifts, donations etc. from individuals, Charitable/Cultural organisations; Provided that if such amounts are received from International Organisations like UNESCO etc. with the prior permission of appropriate Government agencies, separate accounts shall be maintained; (g) distribute in accordance with the directions of the State Library Coun- - 42 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 60/288 cii, the grants to Taluk Library Union for payment to affiliated libraries; be incharge of the Provident Fund, Pension Fund, Welfare and such other funds of the employees of the State Library Council; be incharge and administration of the Endowment such as Jayasankar commemorative Fund etc; (J) to receive all the amounts for and on behalf of the State Library Council; (k) receive and scrutinise the accounts of District Library Council and Taluk Library Unions and to submit the audited reports thereof; (1) check the yearly grants disbursed to the Libraries at random and scrutinise fully the building grants disbursed and ensure certificate thereof; (m) fix the duties and responsibilities of the officers under him and exer- cise control over these officers and to assess their work and performance. (3) The Accounts Officer shall be the custodian and disbursing officer of the State Library Fund and all payments received by him shall be credited to that fund and he shall arrange to issue cheques on behalf of the State Library Council; 100. Powers of the State Library Council - The State Library Council shall in addition to the powers and duties conferred on it by the Act and subject to the provisions thereof, have and exercise the following further powers and functions namely:- to pass the yearly budget; to approve the yearly account and report; to appoint Auditors; to give final shape to the planned proposals (for expansion etc.) re- ceived from District Library Councils; to exercise general supervision and control over all the libraries un- der the Act in the State; to discuss and finalise proposals for the efficient functioning of li- braries in the State; to give debt relief or write off unrealisable debt upto Rs. 3,000; to fix the staff pattern of Taluk Library Union I District Library Council and State Library Council and sanction payment of salaries accord- ingly with the approval of Government. 101. Powers and functions of the Executive Committee of the State Li- - 43 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 61/288 brary Council - The Executive Committee of the State Library Council shall have the following powers, namely: - to exercise all powers and duties for and on behalf of the State Li- brary Council, exercisable by the State Library Council under the Act. to exercise such other duties or powers, delegated by the State Li- brary Council, as and when deemed necessary; to implement the policies and programmes of the State Library Coun- cil; to give with the approval of State Library Council clarifications on the bye-laws or regulations under the Act when it is found to be at variance with the views expressed by some subordinate bodies; to implement the procedures of election; to control and supervise the District Library Council / Taluk Library Union; to exercise supervision over the functioning of Library service in the State including approval or dissolution of affiliation; to administer and govern the libraries directly coming under the State Library Council; to supervise and exercise, general administrative powers regarding employees; create additional posts when deemed necessary; (1 1) make fixation of pay, allowance, travelling allowances etc. of the members of District Library CounciL'Taluk Library Union; to decide building grant and yearly grants of libraries; to purchase for the furtherance of the objectives of the Act, such movable, and other properties, such as, furniture, fixtures, stationery etc., with the prior concurrence of the Government; to control deposit of State Library Fund and its expense; to nominate members to corresponding similar bodies other than thoe under the State Library Council; to receive cess from the local bodies viz., Panchayat, Municipalities and Municipal Corporations; to reallocate reappropriate budgeted amounts when deemed essen- tial; n HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 62/288 to fix responsibilities, duties and powers of the employees; to form a Staff Selection Committee for the purpose of appoint- ments. CHAPTER IV District Library Development Plan 102. Each District Library Council shall prepare a detailed District De- velopment Plan with the following details regarding the existing library ser- vice and for the taking over of a library. (1) The Development plan of a District Library Council for establish- ing, maintaining libraries and for co-ordinating and spreading library ser- vice shall contain information on the existing library service covering the following and any other relevant information namely - (a) A map of the District showing by distinctive marks the location and existence of the following namely;- city, town, village, hamlet etc.; state library, children's library etc., maintained by the State Li- brary Council; district library, branch libraries and delivery stations maintained by District Library Council; taluk libraries, village libraries, guidance centres and delivery stations maintained by the Taluk Library Unions; affiliated libraries in the systems maintained by local bodies, private, co-operative agencies etc.; libraries such as hospital libraries, prison libraries, libraries for blind, libraries for geriatrics, libraries for physically and men- tally retarded etc., maintained by various agencies; other libraries that are haying the objectives of a public library. (2) The District Library Develonient Plan shall contain the following and any other information about the taking over of any of the existing librar- ies by the District Library Council. (3) The map mentioned under clausd (1) (a) shall indicate by a distinc- tive mark the libraries which have agreed to come under the management of the district library council or taluk library union. (4) The name and location of each library which agreed to come under the management of the library concerned. - 45 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 63/288 (5) The terms and conditions agreed upon with the management of the library concerned in regard to the following matters among others namely: - The existing stafl the assets and liabilities; the stock of reading and kindred materials; the furniture and other property; the building and the fittings; (6) the estimated initial cost of the proposed addition in regard to: building and fittings; furniture and equipments; and reading and kindred materials. (7) The number of years for which the expenditure of the initial cost is proposed to be spent. The amount from the State Library fund is requested to provide and the other sources from which the rest of the amount is ex- pected to be found. (8) The estimated recurring cost for a year in regard to: (a) The staff with the details about the number of posts and grades of salaries; furniture and equipment; reading and kindred materials; insurance charges; others (Specifr) (9) The amount estimated to be appropriated from the State Library. fund and the amount estimated to be found from other sources with the name of the sources. 103. Libraiy and information services and other extension activities (1) They District Development plan shall furnish the following and any other relevant information about the factors bearing on the library and informa- tion needs of the population in the district - (a) Total Population: (i) Number of literates men women (ii) Number of illiterates MOM HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 64/288 men women (b) Language-wise distribution occupation-wise distribution Category-wise distribution of dis-advantaged groups namely blind, geriatrist, mentally and physically retarded. nature of library and information needs of the above groups. (2) Specific proposals along with estimated cost and sources of finance for starting sophisticated library and information services, extension ser- vices like rural information and guidance service, mobile library service, seminars, workshops etc. 104. New libraries to be established - The District Library Development Plan shall contain the following and any other relevant information about each of the State library, children's library, District library, Village library, Rural Information and guidance Centres etc., to be newly established- (1) The basis for the establishment of new libraries are One State Library in each city which exceeds a population of five lakhs and above; One District Library for each revenue district; One Taluk Library for each Taluk; One Village library in a locality with a population between 5000 and 25,000. (2) The map mentioned under clause (a) of sub rule (1) of rule 102 shall indicate by a distinctive symbol each type of libraries to be newly opened. The following information should also be furnished: - the area and location therein; the proposed year of establishment; information about literacy; the kind of library service proposed to be given to illiterates; the estimated initial costin regard to: buildings and fittings; furniture and equipments; reading and kindred materials; fl - 47 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 65/288 the number of years for which the expenditure of the initial cost is proposed to be spent; the amount from the State Library Fund is requested to provide; the other sources from which the rest of the amount is expected to be found. the estimated recurring cost for a year in regard to: staff salary; fUrniture and equipments; reading and kindred materials; insurance charges; others, if any (i) the amount estimated to be found from State Library hind; (k) the amount estimated to be found from other sources 105. Proposals for a phased development programme - (1) The District Development Plan shall state the estimated number of years in which full library service will be established and shall give a summary of the proposals in the form of a tentative yearly programme for each year. This shall con- tain the following - (a) establishment of libraries- number of State Libraries, Children's libraries; number of District libraries; number if Taluk libraries; number of village libraries; number of other types of libraries and extension centres; (b) the strength of the staff required; (c) estimated capital expenditure with the indication of the amount to be found; (d) estimated annual expenditure with the indication of the amount to be found. (2) The President of the State Library Council shall examine the Devel- opment Plan and submit it to Government with the views of the State Library Council. The Government after considering it approve it with or without modifications and shall issue instruction in regard to its execution. HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 66/288 CHAPTER V Accounts, Audit and Annual Report 106. Accounts - All moneys received by the State Library Council shall be remitted in the State Library Fund in the nearest Government Treasury: Proviced that the State Library Council with the Sanction of the Govern- ment, for specific reasons, have a current account with any of the local banks approved by Government, or with any of the following banks, namely:- a branch of the Post Offide Savings Bank; State Co-operative Bank; State Bank of Travancore; Provided further that the State Library Council may, with the sanction of the Government, invest any sums not required for immediate use in "fixed deposits" in any of the local banks approved by the Government or in any of the banks mentioned in items (i) to (iii) of the preceding proviso or in Gov- ernment securities or with the sanction of the Government in other security. 107. Operation of the Accounts - All orders or cliques against the State Library Fund shall be signed by the Accounts Officer or any other person authorised by the State Library Council in this behalf The treasury or the bath in which the fund is deposited shall, so far as the money to the credit of the State Library Council admit, pay all orders or cheques against the fund which are as signed. 108. Audit - (1) The accounts of the State Library Council, District Li- brary Council and the Taluk Library Union shall be audited by the examiner of local fund audit of government of Kerala. (2) (a) the Secretary of State Library Council shall submit the accounts in respect of the State Library Council to the auditors; the secretary of the District Library Council shall submit the ac- counts in respect of District Library Council to the Auditors; and the secretary of the Taluk Library Union shall submit the accounts in respect of the Taluk Library Union to the auditors. (3) The Auditors may require in writing - (a) the production of any book, deed, contract, account, voucher, re- ceipt or other document -for perusal and examination of which they consider necessary, - 49 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 67/288 any person who has the custody or control of any such docu- ment, or who is accountable for it to appear in person before them, an any person so appearing to make and sign a seciaration with re- spect to such document or to answer any question or to prepare and furnish any statement relating thereto. 109. The auditors shall - report to the State Library Council, District Library Council and Taluk Library Union any material impropriety or irregularity which they may observe in the expenditure or recovery of mon- eys due to the State Library Council, District Library Council and Taluk Library Union or in the accounts; furnish to the state library council, the district library council and the taluk library union concerned such an information as it may require concerning the progress of their audit; Report to the State Library Council, the District library coun- cil and the taluk library union concerned any loss or waste of - money or other property owned by or vested in the said au- thorities caused by neglect or misconduct with the names of person directly or indirectly responsible for such loss or waste; and submit to the state library council, the district library council and the taluk library union concerned final statement of audit and a copy thereof to the secretary, state library council, secre- tary, district library council and secretary, taluk library union concerned within a period of three months from the end of the financial year or within such other period as the government may from time to time notilS'. 110. (1) The Secretary of the State Library Council shall forthwith rem- edy any defects or irregularities that may be pointed out by the auditors with regard to the accounts and report the same to the Government; The Secretary of the District Library Council shall forthwith rem- edy any defects or irregularities that may be pointed out by the auditors with regard to the accounts and report the same to the state library council; The Secretary of the Taluk Library Union shall forthwith remedy any defects or irregularities that may be pointed out by the auditors with - 50 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 68/288 regard to the accounts and report the same to the State Library Council. (4) The Secretary of the State Library Council shall submit to Govern- ment for their information within three months of the receipt of reports re- ferred to in sub rules (2) and (3) as consolidated review of reports with spe- cial reference to the irregularities and special features, if any noticed, in audit and the action taken to remedy them. The auditors may disallow every item contrary to law and surcharge the same on the person making or authorising any person to make such pay- ments and may charge against any person responsible therefore the amount of any deficiency, loss of unprofitable outlay incurred by the negligence or misconduct of that person or of any sum which ought to have been, but is not brought into account by that person and shall in every such case, ascertain the amount due from such persons. The auditors shall state in writing the reason for their decision in respect of every disallowance, surcharge or charge. Every sum certified to be due from any person by the auditors under the Act shall be paid by such person to the State Library Council or the District Library Council or the Tahik Library Union as the case may be, within fourteen days from the date of intimation by the Secretary of the State Library Council or of the District Library Council or of the Taluk Library Union as the case may be to such person of the decision of the audi- tors unless within that time he has appealed to Government against the deci- sion and such sum if not so paid or such sum as the Government shall on appeal deciare to be due shall be recoverable by the State Library Council or the District Library Council or the Taluk Library Union as the case may be. Information and particulars to be included in the Annual Report - (1) In every year the annual report shall be prepared by the President of the State Library Council under sub section (1) of section as shown in Form 51. (2) In every year the annual report in respect of the working of the Dis- trict Library Council and the Taluk Library Union shall be prepared by the President of the State Library Council as under subsection (2) of section 37 of the Act as shown in Form 52. CHAPTER VI Pules for the payment of Annual Grants to Libraries Conditions for the receipt of grants to the Libraries - (1) The Li- brary should be open to all members of the community irrespective of caste, -51 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 69/288 creed sex of language. The administration of the Library should vest in a committee elected at a general body meeting of the Library There should be a minimum book stock of 1000 books Additional encouragement shall be extendedto libraries havingchildren's section and women's section and other social activities attached to it. The accounts of the libraries should be accepted and passed by the committees of the libraries No Library receiving grant from state library council should stock in the library books, periodicals or any other publications prohibited by Gov- ernment. Detailed accounts of the receipts and expenditure of the library and registers and records prescribed by Government or by such other authorities as may be appointed by Government for the use of the Library shall be maintained and the accounts shall be opened for inspection by officers and non-officials authorised by government. The minimum annual receipt of a library from monthly subscription shall not be less than Rs. 40 (Forty). 75 % of the grant received by the library under the Act each year shall be utilised for the purchase of new books for the library. The bills for the books purchased shall be properly kept by the library for inspection by the officers and non-officials authorised for the inspection of libraries. Grants shall be given only if the previous years grant has been utilised for purchase of books as per conditions laid down. The grants shall be utilised within two months after theft receipt. Separate accounts shall be maintained by the li- braries for receipt and expenditure out of special grants and building grant, if, any, sanctioned by state library council. - Note - The date of receipt of grant can be excluded in calculat- ing two months period under this rule. The remaining 25 % of the grant shall be utilised for purposes of the library approved by the committee within six months of date of receipt of the grant. The unspent balance if any of grant shall be surrendered by the libraries after the period specified in sub rules 9 and 10. Officers disbursing the grant amount shall maintain a register show- - 52 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 70/288 ing the amounts of grant dibursed to the libraries their utilisation, surren- der etc. - (13) Officers disbursing the grant amounts shall see that libraries which are in receipt of grant under these Rules are working properly. 115. Procedure for the payment of annual grant - (1) Applications for grants shall be submitted to the District Library Council through the Taluk Library Union in Form No. 5 so as to each there on or before the end of June every year. The Secretary, District Library Council shall forward proposals to the State Library Council every year for the constitution of Library Grada- tion Committees. State Library Council shall issue orders constituting the Gradation Committees every years. r The Gradation Committees shall inspect the libraries and collect all the details required for grading them. The Gradation Committees shall grade the libraries in accordance with the standards and rules laid down by Government for the purpose and forward proposals in consolidated lists to the District Qfficer suggesting the amount of grant to be paid to each library, and the amount of librarians's allowances payable to them The proposals should reach the secretary, state library council be- fore 15th of October every year. The recommendation of the Gradation committees submitted after the month of September shall not be taken into consideration during that financial year. The proposals of the committee shall be furnished in form No. 6. The official members in the gradation committees shall during the inspection of the library for gradation particularly veri' whether the grant paid for previous year has not been utilised properly and within time and furnish utilisation certificate in Form No. 7 to the Secretary, State Library Council simultaneously with the submision of the recommendation of the gradation committees. The fact of having sent such utilisation certificate to the State Library Council shall be indicated in the reports of the grada- tion committees. The Secretary, State Library Council shall scrutinise the proposals of the committees to see whether the grade fixed by them is in accordance - 53 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 71/288 with the standards and rules laid down by Government and submit to the State Library Council for their approval. State Library Council shall sanction payment for grant to libraries and librarian's allowance before the 15th December as far as possible. On receipt of orders sanctioning the grant, the Secretary State Li- brary Council allot the amount to the concerned Taluk Library Unions. The Taluk Officer shall collect simple receipts from the libraries in fonn No. 8 and issue drafts as laid down. The Taluk Officer shall obtain stamped re- ceipts from the Secretaries I Presidents of the libraries and effect payment by drafts I cheques drawn on the State Bank of Travancore at the cost of payees. With the cheques issued, a copy of sanction authorising the grant should be enclosed and it should be incumbent on the Treasury Officer to ensure that any cheque issued by the Taluk Officer is honored on with refer- ence to sanction by the State Library Council. 116. Grading of Libraries - (1) The Libraries are graded inter groups from A to F. The standards for grading the libraries are prescribed in form No.11. The grade of a library shall be basically fixed on the basis of two items (1) Number of Books, (2) Number of times book issued per year. The grade shall first be fixed on the basis of the number of books viz., book stock. If the number of times books issued per year viz., book issue is sufficient for the particular grade that grade will be provisionally assigned to the library. But, if all the other conditions except the book stock for a particular grade are satisfied by a library, condonation of 10 % of the total number of books required shall be allowed, to make the library eligible for the particular grade. If there is deficiency to the extent of one grade from the number fixed for issue of books of a particular grade, the classification fixed on the basis of book stock shall not be altered provided all the remaining condi- tions are satisfied. But the classification shall be reduced by one grade, if in addition to the above deficiency, there is any deficiency in more than one of the conditions specified. If the deficiency of issue of books is to the extent of more than one grade, the classification of the library fixed on the basis of books stock shall correspondingly be reduced in accordance with the deficiency of issue and the next higher grade shall be fixed for the library. - 54 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 72/288 (5) If there is an increase in the number of issue to an extent of two or more grades, the classification shall be raised by one grade. (6) In the case of E & F Grade Libraries, the classification shall be raised by one grade for the possession of newly constructed building for the first year only. (7) The classification shall further be raised by one more grade for the possession of any one or more of the following social or cultural activities in the library - Possession and use of Radio! Television set. Adult Education classes. Hindi classes with a minimum strength of 15 students. Arts club and women's or children's activities. Nursery School ! Anganwadi. (8) Whatever be the deficiency of any library, if it satisfies the mini- mum conditions regarding the books stock and issue, the minimum grade F shall be given. (9) If there is any library which does not even satisfy these minimum conditions, the library shall not be considered eligible for any annual grant. (10) While furnishing proposals for annual grant to libraries, the grada- tion committee shall also suggest the amount of libraries allowance eligible for the libraries to facilitate the disbursement of annual grant and librarians allowance together. Libraries allowance shall not be less than that was eli- gible before the commencement of this Act. 117. Payment ofLibrariesAllowance - (1) Libraries of'A' to 'C' grades are eligible for librarian's allowance at the rate of Its. 75 per mention and in case of libraries of 'D' grade Rs. 50 per mensem and 'E' grade at the rate of Its. 30 per mensem. (2) The following procedure shall be adopted for the disbursement of the allowance:- The allowance shall be claimed by the Secretary / President of the library concerned in the simple receipt in form No. 9 and the receipt shall be forwarded to the Taluk Officer. The Taluk Officer, after due verification shall pass the receipt and issue a demand draft for eligible fallowness. The Secretary! President of the library shall on receipt of the - 55 HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 73/288 money from the Treasury enter the same in the accounts of the library and disburse the amount to the librarian under proper acquittance from the librarian. The date of encasement and dis- bursement shall be reported to the concerned District Officers and the Secretary State Library Council with reasons for the delay, if any in disbursement. 118. Payment of building andfurniture grant to libraries - (1) Grants not exceeding 50 % of the estimated cost of the building and furniture of Rs. 25,000 (Rupees Twenty five thousand only) whichever is less shall be awarded to the libraries having plinth area upto 61 sq. metres for construc- tion of buildings and purchase of furniture. In the case of buildings having plinth area more than 61 sq. metres an amount of Rs. 50,000 (Rupees fifty thousand only) or 50% of the estimated cost of the building shall awarded. In special cases buildings having plinth area of more than 61 sq. metres, rupees one lakh will be awarded for construction of buildings having plinth area of more than 61 sq. metres, rupees on lakh will be awarded for con- struction of building and purchase of furniture. Additional grant for exten- sion of the existing building may be granted: Provided that: in the case of libraries having plinth area upto 61 sq. metres the total amount of grant including the building grant awarded after the lapse of at least five years since the receipt of the last instalment of the original building grant. The Estimated cost of the building shall be certified by an Engineer not below the rank of an Assistant Executive Engineer, Building Division, Public Work's Department of the locality and the grant shall be sanctioned. subject to the availability of finds. Applications for grants under these rules showing the detailed of construction and purchase of furniture shall be made by the President of the Library to the State Library Council in respect of buildings of libraries af- filiated to the State Library Council. Libraries which apply for grants under these rules shall have com- pleted in full or at least 2/3 of the construction work and purchase of furni- ture at the time of application and shall have incurred expenditure of not less than two third of the approved estimated cost or twice the amount of the grant applied for, whichever is less. In either case a certificate to the effect from an engineer not below the rank of an Assistant Executive Engineer, I - 56- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 74/288 Building Division, Public Works Department of the locality shall accom- pany the application. A certificate from the Tahsildar to the effect that the land in which the building is constructed is owned by the Library or is in its possession and another certificate from the Sub Registrar to the effect that there are no encumbrance of any kind on the land should also be furnished along with the application: Provided that the ownership of land as such need not be insisted upon in cases where the land in question is given to the library by a Board or Trust which have a 5tatutory existence. In such cases, the application shall be ac- companied by a lease deed executed in favor of the library by the Board or Trust as the case may be, for a reasonable period in respect of the land over which the building is constructed. Note - Certificate issued by an Engineer not below the rank of an Assistant Executive Engineer of Public Works Department, Building division of the locality shall be accepted for the purpose of this rule. Before the actual receipt of the grant, an agreement in form No. 12 A shall be executed by the President of the Library undertaking that the construction work as well purchase of furniture shall be completed accord- ing to the approved plan and estimate within on year of the receipt of grant. The Secretary, State Library Council or an Officer authorised by him shall sign the aforesaid agreements on behalf of Government. The amount of grant received shall always be credited forthwith to the accounts of the library. In the case of failure to complete construction and purchase as a fireside and to credit the grant to the accounts of the library grant shall be refunded and of future annual grants shall be forfeited. - The detailed accounts and full particulars relating to the grant dis- bursed shall be maintained by the Secretary State Library Council who shall forward to the Examiner of Local Funds Accounts a Statement of the Ac- counts and particulars within a fortnight of the disbursement. Within three months after the completion of the construction work and purchase of furniture (or the receipt of grant in the case of completed building) the President of the Library receiving the grant shall furnish to the secretary of the State Library Council a statement of accounts of the expendi- ture incurred. If the amount of grant received is found to be in excess of what U - 57 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 75/288 the library is eligible for under the rules, the President shall refimd the ex- cess amount to the Treasury in the State Library Fund and furnish chalone to the Taluk Officer along with the statement. If the excess is not refunded steps shall be taken to recover the amount from the President. Libraries which fail to keep proper accounts and registers as prescribed by the De- partmental Officers and which do not fbrnish to the Taluk Officers con- cerned statement of accounts of the expenditure incurred within three months as aforesaid, shall be liable for refund to the whole amount of grant re- ceived and forfeiture of future annual grant. Immediately after the said period of three months the Taluk Officer shall initiate action against such libraries for the recovery of the grant amount as per paragraph 10 of the agreement and for withholding future annual grant. (8) The Examiner of Local Fund Accounts shall conduct an audit of the accounts of the libraries and see that the grants are utilised properly. The Examiner of Local Fund Accounts shall furnish to the Accountant General a certificate regarding the proper utilisation of the grants along with the audited accounts of the libraries and the Secretary, State Library Council. Note - Libraries affiliated to the State Library Council and receiving annual grant are only eligible for building grant. 119. Payment qfgrants to Libraries proposing Higher type design - (1) Libraries proposing construction of buildings in higher type design (61 m2) shall be eligible for grant only if the construction of the building is started after its design and estimate are approved by State Library Council. Application from such libraries for grant shall be considered only if of the construction of the building is completed. Grant shall be sanctioned at the rate of 50% of the approved esti- mated cost of the building and of furniture subject to a maximum of Rs. 50,000 in very special cases subject to a maximum of Rs. 1 lakh. the grant amount shall be paid only in installments, the maximum amount of instalment being Rs. 16,667 at a time. The first instalment will be released immediately after the State Library Council sanction the grant and the subsequent instillments will be paid only if there is satisfactory progress in the work. This should also be certified by an engineer not below the rank of an Assistant Executive Engineer of the Public Works HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 76/288 Department,. Building Division of the locality. The final instalment will be paid only on production of a completion certificate from an engineer not below the rank of an Assistant Executive Engineer, Public Works De- partment (Building division) of the locality. The period which the construction of building for which grant is sanctioned shall be completed will be specified in the order sanctioning grants and the maximum time limit shall be three years from the date of approval of estimate and plan and one year from the date of sanction of grant by the State Library Council. The agreement by the grantee receiving grant shall be executed on a stamp paper of value of Rs. 15 (Rupees fifteen only). The Secretary, State Library Council or an officer authorised by him shall sign on behalf of government, the aforesaid agreement in respect of libraries affiliated to the state library council. The model form of agre- ment is given in form No. 12. B H All other provisions in rule 118 will be strictly adhered to. 120. Payment ofAnnual grant to the State Library Council - (1) The grant given by the government annually to the state library council is for its establishment and organisation expenses and the examiner of Local Fund Accounts shall conduct an annual audit of the accounts of the State Library Council to see that the grant has been utilised for the purpose. (2) The following items shall come under the term "Organisation Ex- penses":- Organisation of new libraries not including purchase and supply of books; Inspection of libraries; Conducting discussion, meetings and seminars; Giving instructions towards improving the tone and efficiency of libraries; - Publishing articles, pamphlets, etc., donnected with the Li- brary Movement and Reviewing of books. Expenses in con- nection with publications of the Magician "Grandhalokam"; Supply of list of books uefül for librárids; The work done by the Taluk Library Unions viz., inspection of the libraries located in the respective taluks and issue of - 59.- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 77/288 directions to them in promoting the library movement; Annual grant and Librarians allowance; Building grants. (3) The following procedure shall be adopted for the disbursement of the annual grant to the State Library Council:- Pending fixation of annual grant, advance grants shall be sanc- tioned to the State Libraty Council for which year to be ad- justed later on form the annual grant to be fixed for the year. Grants shall be given by government only for items of expen- diture approved and accepted by government. The advance grants for the year shall be fixed at an aggregate of the estimates of the various items of expenditure approved by Government for fixation of grant to the State Library Coun- cil. The advance grant shall be fixed in the month of April and paid in equal quarterly installments in April, July, October and January every year. The State Library Council shall furnish the statement of ac- counts for each financial year to the Examiner of local fund accounts within three months after the close of the year and the examiner of Local Fund Accounts shall conduct the audit of the Accounts of the State Library Council and furnish audit report and audit certificate to Government within eight months from the date of receipt of the Statement of accounts. Along with the Audit Report, the Examiner of Local Fund Ac- counts shall forward his recommendations regarding the final grant to be fixed for the year of the Audit report. The grant for the year shall be fixed finally on receipt of audit report of the State Library Council for the year. The excess amount paid or balance due, if any on account of the provisional fixation for the year shall be adjusted in the next year's grant. CHAPTER VII Terms and Conditions of service of the Officers and Employees of the State Library Council, District Library Council and Taluk Li- C] HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 78/288 brary Union Application - These rules shall apply to all officers and employees of the State Library Council, District Library Council and Taluk Library Union. Constitution - (a) The services under the State Library Council, Dis- trict Library Council and Taluk Library Unions are as classified below: Kerala Public Libraries (Kerala Grandhasala Sanghom) Service. Kerala Public Libraries (Kerala Grandhasala Sanghom) Subordi- nate Service. Kerala Public Libraries (Kerala Grandhasala Sanghom) Technical Service. W. Kerala Public Libraries (Kerala Grandhasala Sanghom) Last Grade Service. (b) Each service shall consists of the class and categories of posts as shown below: I. Kerala Public Libraries (Kerala Grandhasala Sanghom) Service:- Accounts Officer - Administrative Assistant Project Officer Senior Superintendent II. Kerala Public Libraries (Kerala Grandhasala Sanghom) Subordinate Service:- Joiner Superintendent Publication Assistant Project Assistant Librarian Grade I U.D. Accountant Librarian Grade II U.D. Clerk U.D. Clerk cum-Typist L.D. Clerk Librarian Grade III L.D. Clerk cum-Typist Library Attender Driver -61 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 79/288 1.11 Kerala Puglic Libraries (Kerala Grandhasala Sanghom) Technical Service:- ForemAn Press Compositor Press - 3. Printer. Press 4. thnder Press IV. Kerala Public Libraries (Kerala Grandhasala Sanghom) Last Grade Service:- 1. Peon 2. Night Watcher 3. Sweeper Appointing Authority - (1) The State Library Council / DistrictLi- brary Council / Taluk Library Union shall be the appointing authority in respect of the posts borne on the service: (2) All appointments by direct recruitment shall be made in consulta- tion with the staff selection committee constituted by the respective authori- ties. Approved candidates - (a) The inclusion of a candidate's name in any list of approved candidates for any class, category or grade in service shall not confer on him any claim for appointment in the service, class, cat- egory or grade. (b) Every candidate for appointment to the service who, in response to a notification makes an application shall along with the application remit to the State Library Council / District Library Council / Taluk Library Union such fee as may be fixed. Method of Recruitment (1) Appointment to the various services, classes, categories or grades of posts referred to in rule 122 shall be made by the method of recruitment specified against them in colunm 2 of the Annex- ure Ito these rules. (2) No. person shall be eligible for appointment to any service by direët recruitment unless - He is of sound health, active habits and free from any bodily defect or infirmity rendering him unfit for the service; His character and antecedents are such as to unqlify him for the service. Lr: - 62 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 80/288 No. person shall be eligible for appointment to the posts in column 1 by the method specified in column 2 of the Annexure i unless he possess the qualification specified in the corresponding entry in column 3 thereof. Where the prescribed method of recruitment is by transfer or pro- motion, the proportion or order in which the vacancies shall be filled up by persons recruited direct and by those recruited by transfer or promotion shall be such as may be fixed by the State Library Council / District Library Council / Taluk Library Union as the case may be. Where special training in a particular field or otherwise is prescribed as an essential qualification for direct recruitment to a service, class, cat- egory or grade and persons with such special training are not available for selection, the State Library Council / District Library Council / Taluk Li- brary Union, as the case may be, may select persons without the training and get them trained in the field, and their recruitment to the services being considered only after the training. Reservation of appointment to Scheduled Casts, Scheduled Tribes and other Backward Classes - Where the method of recruitment to a post in a service, class, category or grade is by direct recruitment, the Principle of reservation of appointments laid down in Rules 14 to 17 (A) and (b) of the Kerala State and subordinate Services Rules, 1958 shall apply. Temporary Appointment - (a) (i) Where it is necessary in the interest of the State Library Council / District Library Council / Taluk Library Union owing to an emergency which has arisen to fill immediately a vacancy in a post borne on the cadre of a service, class, category or grade and there would be undue delay in making such appointment in accordance with these Rules, the appointing authority may appoint a person otherwise than in accordance with the said Rules temporarily for a period not exceeding six months: Provided that before a person is appointed under this clause, persons who are admittedly senior to him shall also be appointed, even if they are absent from duty whether on leave other than leave without allowance for taking up other employment or on foreign service, or on deputation or for any other valid reason and allowed to continue as such subject to the condition that person so appointed shall not be eligible for the higher time scale of pay by virtue of such appointments unless. otherwise specifically ordered by the State Library Council or District Library Council or Taluk Library Union as the case may be. - 0 - 63 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 81/288 Note:- (1) Even where it is considered necessary to sanction the higher time scale of pay not more than one person (either the senior most fit person in a series of adjacent person outside the ordinary line or if such a person either forgoes the benefit of his own vio- lation or does not require the benefit by virtue of his holding a post outside the ordinary line which secures him at least equiva- lent benefits in respect of salary and pension then the next below in the series) may be authorised to thaw the salary of the higher post, scale or grade in respect of any one officiating vacancy within the cadre filled by his junior. A fortuitous officiating appointments given to a person who is jun- ior to one outside the regular line do not in itself give rise to a claim on the part of the senior to the higher time scale of pay. The expression "persons who are admittedly senior" in the above proviso shall include persons appointed, or promoted, as the case may be, temporarily and continuing as such solely due to adminis- trative delay in regularising the appointments. A person who is on leave without allowance to take up other em- ployment shall be given promotion to higher post only on his re- turn from such leave. His rank and seniority in the higher post only on his return from such leave. His rank and seniority in the higher post shall be determined with reference to the date of pro- motion; Provided that persons appointed under clause (1) shall be replaced in the order of seniority based on the length of temporary service in the Unit. Where it is necessary to fill a short vacancy in a post borne on the cadre of a service, class, category or grade thereof and the appoint- ment of the person who is entitled to such appointments authority may appoint any other person who possess the required qualifica- tions if any prescribed for the post. A person appointed under clause (i) shall whether or not he pos- sesses the qualifications prescribed for the post to which he is ap- pointed, be replaced on or before the expiry of the period of six months by a member of the service or an approved candidate ugh- fled to hold the post under the Rules. 0 n HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 82/288 (iv) A person appointed under sub-clauses (i) or (ii) shall not, be re- garded as a probationer in such post or be entitled by reason only of such appointment to any preferential claim to future appointment to such post. A person appointed under clause (a) to hold temporarily a post borne on the cadre of a service, class, category or grade shall be paid either his substantive pay or the pay of the lowest grade or the minimum pay in the scale of pay, as the ease may be, applicable to the service class, category or grade whichever is higher. Notwithstanding anything contained in these Rules if and when a vacancy arises in a post borne on the cadre of a service, class, cat- egory or grade for appointment to which knowledge of a particular regional language is necessary in the opinion of the State Library Council / District Library Council / Taluk Library Union and the person who is entitled to appointment to the post under the Rules and the Special Rules does not possess such knowledge, any other person junior to him who possess much qualifications and other quali- fications, if any, prescribed under the rules may be appointed to that post; but the person so appointed shall not, by reason only of such appointment, be regarded as a probationer in such service, class, category or grade nor shall he acquire thereby any preferential right to future appointment to such service, class, category or grade. 128. Qualifications - (a) The minimum general educational qualifications of the SSLC Standard referred to in the Annexure shall mean the qualifica- tions specified in the Schedule to Part II of the Kerala State and Subordinate Services Rules, 195 as amended from time to time. (b) (1) No person shall be eligible for recruitment to any of the posts under the State Library Council / District Library Council / Taluk Library Union by direct recruitment ifhe has completed or will complete the age of 35 years as on the 1st January of the year in which applications for appointment are invited to the particular post: Provided that where experience of a specific number of years is prescribed as an essential qualification for a post, the age limit if35 years shall be deemed to be raised by the number of years ofexpe- rience so prescribed. (2) The upper age limit shall, unless otherwise stated be raised by 5 - 65 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 83/288 years in the cases of a candidate belonging to any of the Scheduled Castes / Scheduled Tribes and by 3 years in the case of a candidate belonging to any of the other backward classes: Provided that the age limit shall not be applicable:- to the appointment of a candidate belonging to any of the scheduled castes or scheduled tribes to a post included is a service for which the rules prescribed a qualification lower than a degree of a recognised University if such candidate possesses educational quali- fication which is higher than that referred to in sub rule (a) and he is otherwise qualified for appointment; or the appointment to a post included in a service of a candidate belong- ing to any of the scheduled castes or scheduled tribes who holds a degree of a recognised University if the degree he holds is not lower than the degree, if any, prescribed in the rules for appointment to such post and if he is otherwise qualified for appointment. The upper age limit may be relaxed by the State Library Coun- cil / District Library Council / Taluk Library Union if age alone stands in the way of appointment of a candidate belonging to any of the scheduled castes or scheduled tribes to fill up the quota reserved for them. In the case of a candidate who is an Ex-serviceman, the period of his service in the Defence Forces shall be excluded in com- puting his age for appointment. Notwithstanding anything contained in the Rules if and when a temporary post is created in addition to the cadre of any service, class, category or grade and the holder thereof is required by the State Library Council / District Library Council / Taluk Library Union to possess any special qualification, knowledge or experience and is considered to be the best fitted to discharge the duties of such post may irrespective of other considerations, be appointed by the State Library Council / District Library Council / Taluk Library Union to that post; but the person so appointed shall not by reason only of such appointment, be re- garded as a probationer in such service, class, category or grade nor shall be acquire, thereby any preferential right to future ap- pointment to such service, class, category or grade. C n HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 84/288 129. Right ofprobationers and approved pro bationers to re-appointment - A vacancy in any service, class, category or grade not being a vacancy which shall be filled by direct recruitment in accordance with any proba- tion; if fixed under these rules shall bot be filled by the appointment of a person who has not yet commenced his probation in such service, class, category or grade when an approved probationer or a probationer therein is available for such appointment. 130. Special qualifications to be acquired or special test to be passed during probation - Where a probationer has, before he commenced his pro- bation already acquired any special qualification or passed any special test prescribed by these rules or has acquired such other qualifications as may be considered by the State Library Council I District Library Council I Taluk Library Union to be equivalent to the said special qualifications or special test he shall not be required to acquire such special qualification or such special test again after the commencement of his probation. 131. Special Qualification - No person shall be eligible for appointment to any service, class, category or grade or any post borne on the cadre thereof unless he - possesses such special qualifications and has passed such special test as may be prescribed in that behalf in the Rules; or possesses such other qualifications as may be considered to be equiva- lent to the said special qualifications or special tests, by the State Library Council / District Library Council / Taluk Library Union. 132. Discharge and re-appointment ofprobationers and approved pro- bationers - (a) In cases falling under Rule 129 probationers and approved probationers who were recruited direct shall not be discharged for want of vacancies. Other probationers and approved probationers shall be discharged for want of vacancies in the following order: - First, the probationers in the order ofjuniority and second the approved probationers in the order ofjuniority. $ (b) Approved probationers and probationers who have been discharged for want of vacancies whall be re-appointed to vacancies not being vacan- cies which should be filled by directrecruitment under the rules referred to inrule 129. Provided that the said order may be departed from in cases where such order would involve excessive expenditure on travelling allowances or ex- - 67.. HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 85/288 ceptional administrative inconvenience. 133. Probation and Test - (a) Probation - Every person appointed in accordance with these rules to any grade, category or class of a service shall from the date on which he joins duty, be on probation in such grade, category or class as the case may be - if recruited direct or by transfer from another service or appointed by promotion in the State Service, for a total period of two years on duty within a continuous period of three years. if appointed by promotion in other service for a period of on year on duty within a continuous period of two years. (b) Test - Person appointed to the posts mentioned in a column (1) of the Annexure 1 ti these Rules by direct recruitment shall pass the Test in Manual of Office Procedure for offices other than Secretariat conducted by the Kerala Public Service Conmiission. 134. (a) Date commencement of probation of persons first appointed temporary - if a person, having been appointed temporarily under sub- clause (i) or (ii) of clause (a) of rule 127 to a post borne on the cadre of any service, class, category or grade otherwise, than in accordance with these Rules is subsequently appointed to the service, class, category or grade in accordance with these rules, he shall commence his probation from the date of such subsequent appointment or from such earlier date as the ap- pointing authority may determine, without prejudice to the seniority of others. He shall also be eligible to thaw increments in the time-scale of pay applicable to him from the date of commencement of his probation but shall not be entitled to areas of pay unless otherwise ordered by the State Library Council / District Library Council I Taluk Library Union. Service in a different service counting for probation - A proba- tioner in a service or a class or category or grade thereof shall be eligible to count for probation his service if any, performed otherwise than in a sub- stantive capacity on regular appointment to the other service in accordance with the regulations if the normal method of recruitment to the later ser- vice is by transfer from the former service or the class or category or grade thereof as the case maybe. Service in a higher grade or category counting for probation - A probationer in any krade or category or class of a service shall be eligible HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 86/288 to count for probation, his service, if any, performed otherwise than in a substantive capacity or regular appointment to a higher grade or category or class of the same service, as the case may be. Nothing contained in this sub clause shall be contoured as authorising the promotion of a probationer in a category to a higher category in contraven- tion of rule 143. Temporary service counting for Probation - A probationer in one service who is a appointed temporarily to the other service who is appointed temporarily to the other service under sub-clause (i) or sub-clause (ii) of clause (a) of rule 127 shall be entitled to count towards his probation in the former service the period of duty performed by him in the later service dur- ing which he would have held a post in the former service but for such temporary appointment. Service on temporary promotion Counting for probation - A Proba- tioner in any category who is prompted temporarily under the provisions of rule 145 to a higher category in the same service shall be entitled to count towards probation, if any, in the former category the period of duty per- formed by him in the later category during which he would have held a post in the former category but for such temporary promotion. 135. Suspension, termination or extension of probation - (a) The State Library Council / District Library Council / Taluk Library Union may at any time before the expiry of the period of probation prescribed in rule 133 or where such period of probation has been extended under rule 137 before the expiry of such extended period of probation, suspend the probation of probationer and discharge him from service for want of vacancy; or at its discretion by order, either terminate the probation of a proba- tioner and discharge him from service and in case the probation of a probationer and discharge him from service and in case the probation has not been extended under rule 137 extend the period of his proba- tion after giving him a reasonable opportunity for showing cause against the sanction proposed to be taken in regard to him: Provided that where a probationer .has been given a reasonable opportu- nity of showing cause against the imposition.of any of the penalties speci- fied in items (iv), (vii), (viii) and (ix)of sub rule (1) of rule (160) in chapter - 69 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 87/288 VIII and at the conclusion of the disciplinary proceedings, a opportunity of showing ease specifically against termination of his probation need not be given to him. Explanation - An opportunity to show cause may be given after the State Library Council / District Library Council / Taluk Li- brary Union arrives at a provisional conclusion on the suitability or otherwise of the probationer for full mem- bership of the service either by the State Library Council / District Library Council / Taluk Library Union itself or by a subordinate authority who is superior in rank to the probationer. (b) (i) If within the period of probation, a probationer fails to acquire the special qualification or to pass the special tests, if any prescribed or to acquire such other qualifications as may be declared by the State Library Council / District Library Council / Taluk Library Union to be equivalent to the special qualification or special tests, the State Library Council / District Library Council / Taluk Li- brary Union shall be order be discharged from the Service unless the period of probation is extended under rule 137. If within the period of probation or within the extended period of probation as the case may be, a probationer has appeared for any such tests or for any examinations in connection with the acqui- sition of any such qualifications and the rSult of test or exami- nation for which he has so appeared, are not known before the expiry of such period, he shall continue to be on probation until the publication ofthe results of the tests or examinations for which he has appeared or the first of them in which he fails to pass, as the case may be. - In case the probationer fails to pass any of the tests or examination for which he has so appeared the appointing authority shall, by or- der, discharge him from the service. Any delay in the issue of an order discharging a probationer un- der clause (i) or clause (ii) shall not entitle him to be deemed to have satisfactorily completed his probation. 136. Probationer's suitability for full Membership - (a) At the end of - 70 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 88/288 the prescribed or extended period of probation, as the case may be the appointing authority shall consider the probationer's suitability for full membership of the service, class or category for which he was selected: Provided that in case the probation was extended under rule 137 solely to case the probation was extended under rule 137 solely to enable the probationer to acquire the special qualifications or to pass the prescribed tests, the appointing authority shall consider the probationer's suitability for full membership of the service, class or category as soon as the proba- tioner has acquired the special qualifications or has passed the prescribed tests. If the appointing authority decides that a probationer is suitable to such membership it shall as soon as possible issue an order declaring the probationer to have satisfactorily completed his probation. On the issue of such order the probationer shall be deemed to have satisfactorily com- pleted his probation on the date of expiry of the prescribed of extended period of probations: Provided that in case to which the proviso to sub rule (a) applies the probationer shall be deemed to have satisfactorily completed his probation on the date following the last date of the examination or test in which the probationer has acquired the special qualifications or has passed the pre- scribed tests, if such date is earlier than the date of the expiry of the ex- tended period of probation. If the State Library Council I District Library Council I Taluk Li- brary Union decided that the probationer is not suitable for such member- ship, it shall unless the period of probation is extended, under the rule 135, by order, discharge him from the service after giving him a reasonable opportunity of showing cause against the action proposed to be taken in regard to him: Provided that where a probationer has been given a reasonable opportu- nity of showing cause against the imposition of any of the penalties sjeci- fled in items iv, vii, viii and ix of sub rule (l), ofrule (160) in chapter VIII by the State Library Council 1. District Library Council / Taluk Library Union and at the conclusion of the disciplinary proceedings, a tentative conclusion is arrived at to discharge him from the service, a further oppor- tunity of showing cause specifically against such discharge need not be given to him. -71 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 89/288 Explanation - The decision of the State Library Council / District Li- brary Council / Taluk Library Union that the probationer is not suitable for full membership may be based also on his work and conduct till the date of the decision inclu- sive of the period of probation. Explantation -11 An opportunity to show cause may be given after the State Library Council / District Library Council / Taluk Library Union arrives at a provisional conclusion on the suitability or otherwise of the probationer for full mem- bership of the service either by such authority itself or by a subordinate authority who is superior in rank to the pro- bationer. Extension of probation - In the case of any probationer who has failed to pass the prescribed test the State Library Council I District Library Council / Taluk Library Union, may extend his probation to enable him to acquire the special qualifications or pass the prescribed best as the case may be, to enable the State Library Council / District Library Council I Taluk Library Union to decide whether the probationer is suitable for full mem- bership, or not. Such extended period of probation shall terminate at the latest when the probationer has, after the date of expiate of the period of probation prescribed for the service" class, category or grade in which he is on probation, completed one year of duty in such service, class, category or grade. In case where the probation of a probationer is extended a condition shall, unless there are special reasons to the contrary, be attached to the order of extension of probation that the probationer's increment shall be stopped until he is desired to have satisfactorily completed his probation. Such stoppage of increment shall not be treated as a penalty but only a con- dition of extension of probation and shall not have the effect of positioning future increments after he has passed the prescribed tests or examination or after he is declared to have satisfactorily completed his probation. Appeal against discharge - (a) A probationer who is discharged un- der rule 135 (a) (ii) or under rule 136 (c) shall be entitled to put in a review petition to the State Library Council / District Library Council / Taluk Li- brary Union against the order of discharge within one month from the date of the order: - 72 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 90/288 Provided that in the case of an order of discharge passed by the State Library Council I District Library Council I Taluk Library Union under the above rule the State Library Council / District Library Council / Taluk Li- brary Union may also review such an order so motto. (b) (i)When an order discharging a probation is set aside by the State Library Council I District Library Council / Taluk Library Union on revision under sub-clause (a) and the probationer is restored to the service, the period on and from the date of discharge to the date of such restoration may with the previous sanction of the State Library Council I District Library Council I Taluk Li- brary Union, be treated as on duty except for purpose of proba- tion. The period of probation undergone by such probationer at the time of his discharge shall, however, count towards proba- tion, prescribed by the rule applicable to him. (ii) Such probationer may during the period on and from the date of his discharge to the date of his restoration, be paid such pay and allowances not exceeding the pay and allowances to which he would have been entitled if he had not been discharged, as the State Library Council I District Library Council / Taluk Library Union may determine. 139. Appointment offull members - (a) An approved probationer shall be appointed to be a fUll member of the service in the class or category for which he was selected at the earliest possible opportunity, in any substan- tive vacancy which may exist or arise in the permanent cadre of such class or category and if such vacancy existed from date previous to the issue of the order of appointment, he may be so appointed with retrospective effect from the date or, as the case may be from any subsequent date from which he was continuously on duty as a member of the service in such class or category or ma higher class or category: Provided that notwithstanding anythi1 g contained in this sub-rule, a can- didate who is recruited direct to a pot iii any service, class, category or grade reserved for members of Scheduled Castes and Scheduled Tribes shall, on satisfactory completion of probation, be appointed to any substantive vacancy which may exist in the permanent dadre, of such service, category or grade, or if there is no such vacancy in first such vacancy which may arise after the satisfactory completion of probation: - 73 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 91/288 Provided ifirther that where more than one approved probationer is avail- able for such appointment as 11111 member, the senior most approved proba- tioner on the date of the vacancy shall be appointed. Explanation - For the purpose of the sub-clause an approved probationer on leave shall be deemed to be on duty as a member in the service, class or category or grade concerned if he would have been on duty in such, service, class or category or grade of that service but for his absence on leave. Membership of more than one Service - No person shall at the same time be a full member of more than one service. A probationer, approved probationer or full member of one service who is a appointed to be a full member of another service shall cease to be a member of the former service. Seniority - (a) Seniority of a person in a service, class, category or grade shall, unless he has been reduced to lower rank as punishment, be determined by the date of the order of his first appointment to such service, class, category or grade. If any promotion of the service of such person does not count towards probation under these Rule, his seniority shall be deter- mined by the date of commencement of his service which counts towards probation. (b) The State Library Council or District Library Council or Taluk Li- brary Union, as the case may be, shall at the time of passing an order appoint- ing two or more persons simultaneously to a post fix the order of preference among them and seniority shall be determined in accordance with it. Promotion - (a) No incumber of aservice shall be eligible for pro- motion from the grade, category or class in the service to which he was appointed unless he has satisfactory completed his probation in that grade, category or class. (b) (i) Promotion to selection category or grade - Appointments to a selection category or grade in a service or class shall be made from a select list prepared from among members eligible for appointment to such cat- egory or grade in accordance with these Rules on the basis of merit and ability seniority being considered only where merit and ability are approxi- mately equal. Persons included in the select list shall be ranked in the order of the seniority in the lower category or grade. - 74 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 92/288 Note:- Claims of Officers superseded previously shall be consid- ered wherever new select lists are prepared. (bb) (1) For the purpose of this rule, the posts under the Kerala Public Libraries (Kerala Grandhasala Sanghom) State Service shall be deemed to be selection categories. An Officer who is superseded once on account of faults of tempera- ment, or judgment or on an account of the existence of markedly superior qualifications in some other officer, may rightly receive promotion at a let- ter stage. When his own defects have been corrected or when there is no competition with superior claim in the field. The rejection of the unfit for all higher posts shall be enforced vig- orously so as to safeguard the efficiency of the service. (ii) Promotion according to seniority - All other promotions shall sub- ject to the provisions of these Rule, be made in accordance with seniority, unless the promotion of a member has been withheld as a penalty. Duty in a djfferent service countingforprobation on promotion - A member of a service or a class or service promoted from one category to another shall be eligible to count for probation in the higher category his service if any performed otherwise than in a substantiae bapacity on regular appointment to a other service in accordance with these Rules if the normal method of recruitments the latter service is by transfer from the former ser- vice or class thereof. Promotion which depends upon the passing of any examination - promotion in a service or class which depends upon the passing of any ex- amination (General or Departmental) shall ordinarily be made with refer- ence to the conditions existing at the time of occurrence of the vacancies and not with reference to those at the time when the question of promotion is taken up. 143. Qua4/Ications for promotion - Where general educational qualifi- cations and special qualifications are .special tests are prescribed for any class, category, grade or posts in a service, which are not prescribed for a category, or grade in service or class carrying a lower rate of pay and is eligible for promotion to such category, grade or post; a member is such lower category or grade may be promoted to the category or grade carrying the higher rate of pay temporarily until a member of the former category or grade qualified under these Rules is available for promotion. A member 4 - 75 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 93/288 temporarily promoted under this rule shall not by reason only of such pro- motion be regarded as a probatiQner in the category or grade to which he has been promoted or be entitled to any preferential claim for future promotion. (b) A probationer in a category carrying a lower rate of pay who is pro- moted temporarily under sub-clause (a) to a category carrying a higher rate of pay in the same service shall be entitled to count towards his probation in the latter category but for such temporary promotion. Revision list of approved candidates for appointment or promotion - Not withstanding anything contained in these Rules the State Library Coun- cil I District Library Council / Taluk Library Union shall have power to revise in any manner it considers suitable, any list of approved candidates for appointment or promotion to any grade or category or class or service, prepared by the staff selection committee or any authority subordinate to the State Library Council / District Library Council / Taluk Library Union shall have power to revise in any manner, it considers suitable, any list of ap- proved candidates for appointment or promotion to any grade or category or class or service, prepared by the staff selection committee or any authority subordinate to the State Library Council / District Library Council I Taluk Library Union. Temporary Promotion - (a) (i) Where it is necessary in the interest of the State Library Council or District Library Council or Taluk Library Union owing to an emergency which has arisen to fill immediately a va- cancy in a post borne on the cadre of a higher grade, category or class in service by promotion from a lower category and there would be undue delay in making such promotion in accordance with the Rules, the appointing au- thority may promote a person otherwise than in accordance with these Rules temporarily until a person is promoted in accordance with these Rules. (ii) No person who does not possess the qualifications, if any, prescribed for the said service, class or category or grade shall ordinarily be promoted under clause (i). Every person who does not possess such qualifications and who has been so promoted under clause (i) shall be replaced on or before the expiry of the period of three months by promoting a person possessing such qualifications: (b) Where it is necessary to fill a short vacancy in a post borne on the cadre of a higher category in a service or class by promotion from a lower category and the appointment of the person who is entitled to such promo- - 76 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 94/288 tion under the Rules would involve excessive expenditure on travelling allowance or exceptional administrative inconvenience, the appointing au- thority may promote any other person who possess the qualification, if any, prescribed for the higher category. A person promoted under clause (i) sub-clause (a) shall be replaced as soon as possible by the member of the service who is entitled to the promotion under these Rules. A person promoted under sub-clause (a) or (b) shall not be re- garded as a probationer in the higher category or be entitled by reason only of such promotion to any preferential claim to future promotion to such higher category. If such person is subsequently promoted to the higher category in accordance with the Rules he shall commence his probation, if any in such category from the date of such subsequent promotion or from such earlier date as the State Library Council I District Library council I Taluk Library Union may determine without prejudice to seniority. (1) There shall be paid to a person promoted under sub-clause (a) or (b) either his substantive pay or the pay of the lowest grade or the mini- mum pay in the time scale of pay, as the case may be applicable to the higher category whichever is higher. Posting and Transfers - (a) A member of a service or class or cat- egory of a service may be required to serve in any post born on the cadre of such service or class or category. (b) All transfers and pistons shall be made by the president or any lower authority to which the president may delegate such powers of trans- fers and pistons. Members absentfrom duty - The absence of a member ofa service from duty in the service whether on leave, on foreign service or on deputa- tion or for any other reason and whether his lien in a post borne on the cadre of the service is suspended or not, shall not, if he is otherwise fit, render him ineligible in his turn: for re-appointment to a substantive or officiating• vacancy in the class, category, grade or post in whichhe may be a probationer or an ap- proved probationer; for promotion from lower to a higher category; and - 77 HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 95/288 (c) for appointment to any substantive or officiating vacancy in other service for which he may be an approved candidate, as the case may be, in the same manner as if he had not been absent. He shall be entitled to all the privileges in respect of appointment, seniority probation and appointment as full member which he would have enjoyed but for his absence subject to his completing satisfactorily the period of probation on his return. Consequence of resignation - A member of the service shall if he resigns his appointment, for not only the service rendered by him in the particular post held by him at the time of resignation but all his previous service under the State Library Council or District Library Council or Taluk Library Union as the case may be. The re-appointment of such person to the service shall be treated in the same way as a first appointment to the service by direct recruitment and all rules governing such appointment shall apply to such re-appointment and on such re-appointment he shall not be entitled to count any portion of his previous service for any benefit or concession admissible under any rule or order. Reduction offull Members - (a) If a full member of any class, cat- egory or grade of a service is substantively reduced to a lower class, cat- egory or grade of such service, he shall be deemed to be a full member of the latter service and. the permanent cadre thereof, shall, if there is no vacancy in which he could be absorbed, be deemed to be increased by one: Provided that every such addition of an officiating or temporary vacancy if any in such lower service, class, category or grade, shall be kept unfilled and such addition shall be absorbed in the first permanent vacancy that sub- sequently arises in such lower service, class, category or grade, as the case may be. (b) Appointment in place of members dismissed, removed or reduced - Where a person has been dismissed, removed or reduced from any class, category or grade in any service, no vacancy caused thereby or crising sub- sequently in such service, class, category or grades shall be substantively filled to the prejudice of such person until the appeal or review petition, if any, preferred by him against such dismissal, removal or reduction is de- cided and except in conformity with such decision or until the time allowed for preferring an appeal or a review petition has expired, as the case may be. 150 Savings - (a) Unless a contrary intention is expressly indicated therein nothing contained in these Rules shall adversely affect any person who was HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 96/288 a member of the service on the date of the coming into force of these Rules. (b) Subject to the provision of sub-clauses (c) and (d) where these Rules would adversely affect in respect of any matter in the case of a person who was a member of a service before the date of coming into force thereof he shall, in respect of such matter be governed by the rules and orders if any, which was applicable to him immediately prior to such date. (c) A person who was on duty otherwise than in a substantive capacity in a post which was subsequently included in a service shall be regarded as a probationer or as an approved probationer in the service or the class of cat- egory or grade thereof in which the post is included and in the lower cat- egory or grade if any, in such class or service in which he would have- was on duty in such post on the date of issue of these Rules; or was absent from duty in such post on that date on leave granted by a competent authority and having been on duty in such post immediately before and immediately after such absence: Provided that, if there were no rules or orders, prescribing the period of probation for such post at the time of his first appointment thereto, the provisions of these Rules, regarding probation shall apply to him and any period of duty rendered by him in such post before the date of issue of these Rules shall count towards probation if and to the extent such service would have counted, had these rules come into force at the time of such first appointment. (d) A person, who, before the issue of the Rules, had officiated in a post which is included in a service or a class or category or grade thereof but who is not entitled to be regarded as a probationer or as an approved probationer under sub-clause (c) shall, if he is again appointed to such post after the issue of these, Rules without contravening any orders of the State Library Council / District Library Council / Taluk Library Union be en- titled to count his previous service in such post towards probation: Provided that such previous service shall not be counted towards the prescribed period of probation if there was an interval of a continuous period of two years or more during which he was not holding a post in the same or higher category or grade, Explanation - The re-appointment of a person under this sub-clause shall not for the purpose of these rules, be regarded as first - 79 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 97/288 appointment to the service, class or category or grade con- cerned. (e) If, before the issue of these Rules, a person had been exempted un- der the orders then in force from the possession of any qualification or the passing of any test and the possession of such qualification or the passing of such test is prescribed by these Rules, they shall not apply to such person to the extent and in respect of the category, grade or post, specifically covered by the order of exemption. (1) If before the issue of these rules a test qualification had been pre- scribed for any class, category or grade of post, as a condition for earning increment or for any other benefit, nothing contained in these rules shall be construed as nullifying or modifying the restrictions so imposed unless as specific intension to the contrary is indicated. - 151. Appointment of Government Servants and Pensioners - Nothing in these rules shall be construed to limit or abridge the powers of the State Library Council / District Library Council / Taluk Library Union to, appoint on foreign service terms any permanent or officiating of- ficer of the Kerala Government or any other Government or local body to any service, class or category or grade of the service; to re-employ persons who have retired from the service or from the service of the Kerala Government or any other Government or local body on contract basis; to appoint persons other than those mentioned in items (i) and (ii) on contract basis against any post under the State Library Council or District Library Council or Taluk Library Union as the case may be. 152. Appointment of All India Service officers - Notwithstanding any- thing contained in these rules, an officiating or permanent officer of an All India Service may be appointed to any post under the State Library Council. Such officer shall not, by reason of such appointment, cease to be a member of the All India Service. 153. Relinguishment of rights by Members - Any person may in writing relinquish any right or privilege to which he may be entitled under these rules, if in the opinion of the State Library Council or District Library Coun- cil or Taluk Library Union as the case native such relinquishment is not opposed to the interest of the State Library Council or District Library Council or Taluk Library Union as the case may be and nothing contained in these C] WIN HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 98/288 rules shall be deemed to require the recognition of any right or privileges to the extent to which it has been so relinquished: Provided that the State Library Council or District Library Council or Taluk Library Union may, if deemed necessary declare that in respect of specified categories, the member of the service must have entered into a contract with the State Library Council or District Library Council or Taluk Library Union agreeing that he will serve under the State Library Council or District Library Council or Taluk Library Union for specified minimum period before resignation and that in lieu of such service the member of the service must compensate the State Library Council or District Library Council or Taluk Library Union as the case may be in such manner as may be pre- scribed. Retrenchment - In case of reduction of establishment, a probationer, approved probationer, or fill member of the service shall be entitled to one month's notice signifjiing the intention of the State Library Council or Dis- trict Library Council or Taluk Library Union to terminate this appointment or a lieu thereof a him equivalent to his pay for the period by which the notice actually given falls short of the period prescribed: Provided that the service of an approved probationer or a full member shall bot be liable to termination under this rule so long as any post of the came category, grade and class and service as the case may be, continues to be old by any person junior to him and; that such an employee may be of- fered an alternative appointment, if vacant, suitable to his qualification and experience and if he accepts that appointment, his service shall not be termi- nated. Application of Kerala Service Rules to the employees of the State Library Council, District Library Council and Taluk Library Union - (1) Subjection to the provisions of the Kerala Public Libraries (Kerala Grandhasala Sanghom) Act, 1989 and the rules made thereunder, the rules contained in parts I and II of the Kerala Service Rules relating to pay, leave, joining time, allowance including Travelling Allowance, additions to pay, Combination of appointments, dismissal, removal, suspension and age of superannuation and foreign service for the time being in force, shall so far as may be, apply to the employees of the State Library Council, District Li- brary Council and Taluk Library Union. (2) All orders, Government decisions, rulings and notifications issued by the Government with reference to any provision in Parts I and II of the [1 -81 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 99/288 Kerala Service Rules mentioned in clause (1) Shall apply to the employees of the State Library Council, District Library Council, Taluk Library Union, subject to such modification as the context may require. 155. Application ofKerala Treasury Code, Kerala Financial Code, Kerala Account Code and Kerala Last Grade Service Rules to the State Library Council, District Library Council and Taluk Library Union - (1) Subject to - the provision of the Kerala Public Libraries (Kerala Grandhasala Sanghom) Act, 1989 and the Rules made thereunder, the rules contained in the Kerala Treasury Code, Kerala Financial Code, Kerala Account Code and the Kerala Last Grade Servants Rule for the time being in force, shall so far as may be apply to the State Library Council / District Library Council and Taluk Li- brary Union. (2) All orders, Government decisions, rulings and notifications issued by the Government with reference to any provision in Parts I and II of the Kerala Service Rules mentioned in clause (1) shall apply to the employees of the Kerala State Library Council, District Library Council, Taluk Library Union, subject to such modification as the context may require. A Application of Kerala Treasury Code, Kerala Financial Code, Kerala Account Code and Kerala Last Grade Service Rules to the State Library Council /DistrictLibrary Council / Taluk Library Union -(1) Sub- ject the provision of the Kerala Public Libraries (Kerala Grandhasala Sanghom) Act, 1989 and the Rules made thereunder, the rules, contained in the Kerala Treasury Code, Kerala Financial Code, Derail Account Code and the Kerala Last Grade Service Rule for the time being in force, shall so far as may be apply to the State Library Council I District Library Council and Taluk Library Union (2) All orders, Government decisions, rulings and notifications issued by the Government with reference to any provision in the Rules mentioned in clause (1) above shall apply to the State Library Council, District Library Council, Taluk Library Union. Subject to such modification as the context may require. Continuance ofpersons already in Service - Notwithstanding any- thing contained in these rules, persons who are already in service as on the date of commencement of these rules shall continue to be in service even if they do of possess any of the qualifications prescribed in the Annexure I. - 82 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 100/288 Chapter VIII Disciplinary Procedure 157. Application - (1) These rules shall apply - (i) to the holders of all posts borne on the cadre of the State Service mentioned in Rule 122 (a) whether temporary or permanent appointed thereto before or after the date on which these rules came into force except to the extent otherwise expressly provided - in respect of any member of the service by contract or agreements subsisting between such member and the State Library Council; in respect of persons employed by the State Library Council in for- eign service terms. 158. Protection of right and privilege conferred by an agrement - Noth- ing in these rules shall operate to deprive any employee of the State Library Council or District Library Council or Taluk Library Union as the case may be of any right or privilege to which he is entitled by the terms of any agree- ment subsistence between him and the State Library Council or District Li- brary Council or Taluk Library Union as the case may be at the commence- ment of these rules. SUSPENSION 159. Suspension - (1) The President of the State Library Council or Dis- trict Library Council or Taluk Library Union as the case may be may at any time, place an employee of the State Library Council or District Library Coun- cil or Taluk Library Union as the case may be under suspension - Where a disciplinary proceeding against him for grave charges is contemplated or is pending, or Where a case against him in respect of any criminal offence is under investigation or trial, or Where final orders are pending in the disciplinary proceedings if the appropriate authority considers that in the then prevailing circumstances it is necessary, in the public interest that the employee should be, suspended from service: Provided that the State Library Council or District Library Council or Taluk Library Union shall be competent to pl4ce: an employee under sus- pension if the employee belongs to any if the lower service or to the Last Grade Service. S - 83 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 101/288 Where the order of suspension is made by the Secretary, he shall forthwith report to the President the circumstances in which the order was made. An employee of the State Library Council or District Library Coun- cil or Taluk Library Union who is detained in custody, whether on a crimi- nal charge or otherwise, for a period exceeding forty eight hours shall be deemed to have been suspended with effect from the date of detention by an order of the lower competent authority and shall remain under suspension until further orders. Where a penalty of dismissal or removal or compulsory retirement from service imposed upon an employee of the State Library Council or Ditrict Library Council or Taluk Library Union under suspension si set aside in appeal or on review under these rules and the case is remitted for. further enquiry or action or with any other directions, the order of his sus- pension shall be deemed to have continued in force on and from the date of the original order or dismissal or removal or compulsory retirement and shall remain in force until further orders. Where a penalty of dismissal or removal or compulsory retirement from service imposed upon an employee of State Library Council or Dis- trict Library Council or Taluk Library Union is set aside or declared or ren- dered void in consequence of or by a decision of a Court of Law and the disciplinary authority, on consideration of the circumstance of the case, de- cides to hold a further inquiry against him on the allegations on which the penalty or dismissal, or removal or compulsory retirement was originally imposed, such employee shall be deemed to have been placed under suspen- sion by the competent authority from the date of the original order of dis- missal or removal or compulsory retirement and shall continue to remain under suspension until further orders. An order of suspension made or deemed to have been made under this rule, may, at any time, be revoked by the authority which made or is deemed to have made the order or by any authority to which made or is deemed to have made the order or by any authority to which such authority is subordinate. Whenever an employee of the State Library Council or District Li- brary Council or Taluk Library Union is placed under suspension, he shall be paid such subsistence allowance and other allowances admissible under n HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 102/288 the rules for the time being in force governing such matters. DISCIPLINE 160. The nature ofpenalties -(1) The following penalties may, for good and sufficient reasons, and as hereinafter provided, be imposed on as em- ployee of the State Library Council / District Library Council I Taluk Li- brary Union, namely:- Censure: Fine (in the case of persons on whom such penalty may be imposed under these Rules); Withholding of increments or promotion; Note - (1) Withholding of increment may either be permanent or tempo- rary for a specified period. But withholding of promotion shall only be temporary for a specified period. Temporary period of withholding of increments shall not be less than three months and the temporary period of withholding of promotion shall not be less than six months and both shall not be for more than three years. If the period is not specified in the order it will be deemed to be three months in the case of tempo- rary withholding of increments and six months in the case of temporary withholding of promotion. Temporary withholding of increments shall mean withholding of increments without cumulative effect i.e., it shall not have the effect of postponing future increments. In case the order of withholding of increments cannot be given effect to, the monetary value equivalent to the amount of incre- ments ordered to be withheld shall be recovered from the pay of the officer. If the officer retires from service before the recov- ery could be effected the amount shall be recovered from his pension or death-cum-retirement gratuity. Explanation - In case of stoppage of increments with cumulative effect the monetary value equivalent to three times the amount of in- crements ordered to be withheld, may be recovered. Withholding of promotion shall not entail loss of seniority in the grade. An Officer whose promotion i s withheld, shall, if and when pro- S - 85- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 103/288 moted to a higher grade or higher time-scale subsequently, on promotion, take his place at the bottom of the Higher Grade or higher time-scale. (a) Recovery from pay of the whole or part of any pecuniary loss caused to the State Library Council I District Library Council / Taluk Li- brary Union, you any Government (Central or State), or to a local authority or institution by negligence or breach of orders; Reduction to a lower rank in the seniority list or to a lower grade or post in the time-scale whether in the same service or in another service or to a lower stage in a time-scale. Note -(1) The period of reduction shall not be less than six months and not more than 5 years. If the period is not specified in the order, the period of reduction shall be deemed to be six months provided that in the case of reduction of rank in the seniority list such reduction shall be permanent. Reduction to a lower scale or post shall be to the grade or the post immediately lower to the grade or the post held by the officer, but not to a grade or post lower than the grade or post to which he was initially appointed. Reduction to a lower stage in the time-scale can be with or without the effect ofpostponing future increments. If no men- tion is made in this regard in the order of reduction the reduc- tion shall be deemed to be without the effect of postponing future increments. An order of reduction to a lower post or to a lower time-scale shall entail lased of seniority. An officer so reduced shall take his place in the lower grade or in the lower time-scale at the top of theist of officers in that grade of time-scale. He shall be considered for promotion on the completion of the specified period of reduction. On pro- motion, he shall take his place at the bottom of the higher grade or higher time-scale. The previous service in the higher grade or time-scale of an employee who has been reduced to a lower post or lower time- scale shall on repromotion to the higher grade or higher time- scale count for increments, only subject to the provisions of HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 104/288 Rule 36 of Part I of the Kerala Service Rules. (7) Where the penalty of reduction to a lower stage in a time scale cannot be given effect to or becomes in operative, the mon- etary value equivalent to the amount of reduction ordered shall be recovered from the pay of the officer and in case, the of- ficer retires from service before the amount could be revocered, the same may be revocered from his pension or death-cum- retirement gratuity. Compulsory retirement; Removal from the service of the State Library Council / District Library Council I Taluk Library Union which shall not be a disqualification for future employment unless otherwise directed specifically. Dismissal from the Service of the State Library Council / District Library Council I Taluk Library Union which shall ordinarily be a disquali- fication for future employment. Reduction of pension. Note - The penalty of reduction of pension shall be imposed in such a manner that pension will not be reduced to nothing or to a nomi- nal amount. Explanation - The following shall not amount to a penalty within the meaning of this rule:- withholding of increments of an employee of the State Library Council / District Library Council / Taluk Library Union for fail- ure to pass a departmental examination or consequential to the extension of probation in accordance with the rules governing the conditions of service or the terms of his appointment; stoppage of an employee of the State Library Council / District Library Council I Taluk Library Union at an efficiency bar in the time-scale on the ground of his unfitness to cross the bar; non-promotion whether in officiating or substantive capacity of an employee of the State Library Council I District Library Coun- cil / Taluk Library Union after consideration of his case, to a higher grade or post, for promotion to which he is eligible; reversion to a lower class, category, grade or post of an employee of the State Library Council / District Library Council I Taluk [1 - 87 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 105/288 Library Union officiating in a higher class, category, grade or post in a service on the ground that he is considered, after trial, to be unsuitable for such higher class, category, grade or post or on ad- ministrative ground unconnected with his conduct; (e) reversion to the original service, class, category, grade or post of an employee of the State Library Council / District Library Coun- cil / Taluk Library Union appointed on probation to a class, cat- egory, grade or post in another service during or at the end of the period of probation in accordance with the terms of his appoint- ment or the rules and orders governing probation; (1) replacement of the service of a person who is for the time being an employee of the service of a person who is for the time being, an employee of the State Library Council I District Library Coun- cil / Taluk Library Union, and whose services have been bor- rowed from the Kerala Government or any other Government or local authority at the disposal of the authority which had lent his services; compulsory retirement of an employee from the service of the State Library Council I District Library Council / Taluk Library Union on his attaining the age of superannuation; termination of service of- an employee of the State Library Council / District Library Council / Taluk Library Union appointed on probation, during or at the end of the prescribed or extended period of probation, in accordance with the terms of his appointment or the rules and orders governing probation; or a person employed by the State Library Council / District Library Council / Taluk Library Union under an agreement in accordance with the terms of such agreement; or an employee of the State Library Council / District Library Council / Taluk Library Union appointed otherwise than under contract, to hold a temporary appointment, on the expiration of the period of the appointment. (2) The penalty of fine as such shall be imposed only on members of the service holding posts, the starting pay of which is Rs. 550 or less. The infliction of very heavy fines and frequent infliction of small fines shall be avoided. EME HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 106/288 No. person who is a member of any of the services under the State Library Council I District Library Council / Taluk Library Union shall be dismissed or removed by an authority subordinate to that by which he was appointed. DisciplinaiyAuthorities - (1) Subject to the provisions in such-clause (ii) sub rule (1) of rule 167 and rules 167 and 168 the State Library Council / District Library Council / Taluk Library Union may impose any of the penalties specified in sub-rule (1) of rule 160 on members of the Service: Provided that the authority competent to impose the penalties of censure, withholding of increments, withholding of promotion and recoveries from pay shall be the Secretary and the President respectively, of the State Li- brary Council / District Library Council / Taluk Library Union. (2) (a) Subject to the provisions of clause (ii) of sub-rule I of rule 160 and rules 167 and 168 the authority which may impose the penalties of. - Censure; Fine; and Withholding of increments. On a member of any of the lower or the last grade service shall be the Officer in any of the Services administratively superior to him or any higher authority: Provided that such authority shall, before imposing the penalty of with- holding of increment on a person whose services have been borrowed from any Government (Central or State) or local authority, report the matter to the authority which had lent his services and in the case of others, to the State Library Council / District Library Council / Taluk Library Union. (b) The authority which may impose the penalties of recovery from pay, withholding of promotion, reduction to a lower rank in the seniority list or to a lower grade or post or post or time-scale whether in the same service or in another service or to a lower stage in a time-scale, compulsory retirement removal from service of the State Library Council / District Library Council / Taluk Library Union and (c) dismissal from the service of the State Library Council / District Library Council / Taluk Library Uiiion. On a member of any of the lower service or the last grade service shall, subject to the provi- sion of rules 167 and 168 (1), be the Secretary and the President respec- tively, of the State Library Council I District Library Council / Taluk Li- brary Union. - 89 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 107/288 Where in any case a higher authority has imposed or declined to impose a penalty under this rule, a lower authority shall have no jurisdiction to proceed under this rule in respect of the same case. The order of the higher authority imposing or declining to impose in any case a penalty under this rule shall supersede any order passed by a lower authority in respect of the same case. 163. Procedure for imposing major penalties - (1) No. order imposing any of the penalties other than specified in items of to (h) under explana- tion of sub-rule (1) of Rule 160 shall be passed except after an inquiry held as far as may be, in the manner hereinafter provided. (2) (a) Whenever a complaint is received, or on consideration of the report of an investigation, or for other reasons, the disciplinary authority specified on rule 162 is satisfied that there is a prima facie case for taking action against the employee, such authority shall frame definite charge or charges which shall be communicated to the employee together with a state- ment of the allegations in which each charge is based and of any other cir- cumstances which it is proposed to take into consideration in passing orders on the case. The accused employee shall be required to submit within a reasohable time to be specified in that behalf a written statement of defence and also to state whether he desires to be heard in person. The employee may on his request be permitted to peruse or take extracts from the records pertaining to the case, for the purpose of preparing his written statement; provided that the disciplinary or other authority referred to above may, for reasons to be recorded in writing, refuse him such access, if in its opinion such records are not strictly relevant to the case or it is not desirable in the public interest to allow such access. After the written statement is received or if no such statement is received within the time allowed, the authority referred to above may, if it is satisfied that a formal enquiry shall be held into the conduct of an employee of the State Library Council / District Li- brary Council / Taluk Library Union, a formal enquiry may be ordered. (b) The formal enquiry may be conducted by: - The immediate superior officer in the Kerala Grandhasala Sanghom service, The Secretary, any other officer of the State Library Council / District Li- Ulm HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 108/288 brary Council / Taluk Library Union empowered by the appointing author- ity concerned who is superior to the employee concerned. The authority or officer conducting the inquiry (hereinafter referred to as the inquiry authority) shall frame defmite charges on the basis of the allegations on which the inquiry is proposed to be held. Such charges to- gether with a statement of the allegations on which they are based, shall be communicated in writing to the employee of the State Library Council / District Library Council / Taluk Library Union and he shall be required to submit, within such time as may be specified by the inquiring Authority, a written statement of his defence and also state whether he desires to be heard in person. The employee of the State Library Council / District Library Coun- cil! Taluk Library Union shall for the purpose of preparing his defence be permitted to inspect and take extracts from such official records of the State Library Council / District Library Council / Taluk Library Union as he may specify, provided that such permission shall be reffised if, for reasons to be recorded in writing, in the opinion, of the Inquiring Authority, such records are not relevant for the purpose or it is against the interest of the State Li- brary Council / District Library Council! Taluk Library Union to allow him access thereto. On receipt of the written statement of defence or if no such state- ment is received within the time specified, the Inquiring Authority shall inquire into such of the charges as are not admitted. The Disciplinary Authority if it is not the Inquiring Authority shall nominate any person to present the case in support of the charges before the Inquiring Authority. The employee of the State Library Council / District Library Council / Taluk Library Union shall present his case with the assis- tance of any other employee of the State Library Council / District Library Council! Taluk Library Union approved by the Inquiring Authority but shall not engage a legal practitioner for the purpose unleSs the person nominated by the Disciplinary Authority as a aforesaid is a legal practitioner or unless the Inquiring Authority having regard to the circumstances of the case so permits. The Inquiring Authority shall, in the course of the Inquiry consider such documentary evidence and take such oral evidence as may be relevant or material in regard to the charges. The employee of the State Library -91 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 109/288 Council / District Library Council / Taluk Library Union shall be entitled to cross-examine witnesses examined in support of the charges and to give evidence in person and to have such witnesses, as may be produced, exam- ined in his defence. The person prosecuting the case in support of the charges shall be entitled to cross-examine the employee of the State Library Council / District Library Council I Taluk Library Union and the witnesses exam- ined in his defence. If the Inquiring Authority declines to examine any witness on the ground that his evidence is not relevant or material, it shall record its reasons in writing. Note - If the Inquiring Authority proposes to rely on the oral evi- dence of any witness, the authority shall examine such wit- ness and give on opportunity to the accused employee of the State Library Council / District Library Council I Taluk Li- brary Union to cross-examine the witness. The employee of the State Library Council I District Library Coun- cil I Taluk Library Union shall present to the Inquiring Authority a list of witnesses whom he desires to examine in his defence. The Inquiring Au- thority shall normally request such witnesses to appear before him to give evidence and where the witness to be examined is also an employee of the State Library Council / District Library Council / Taluk Library Union, the Inquiring Authority shall normally try to secure the presence of the witness, unless he is of the view that normally try to secure the presence of the wit- ness, unless he is of the view that the witness's evidence is irrelevant or not material to the case under inquiry. Where the witness proposed to be exam- ined by the accused employee of the State Library Council / District Library Council / Taluk Libfary Union is not a person in the employment of the State Library Council / District Library Council / Taluk Library Union, the Inquiring Authority will be under no obligation to summon and examine him unless the accused employee of the State Library Council I District Library Council I Taluk Library Union himself produce him for examina- tion. At the conclusion of the Inquiry, the Inquiring Authority shall pre- pare a report of the inquiry, recording its findings on each of the charges together with reasons therefor. If in the opinion of such authority, the pro- ceedings of inquiry establish charges different from those originally framed, it may record fmdings on such charges provided that finding on such charges I - 92 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 110/288 shall not be recorded unless the employee of the State Library Council I District Library Council I Taluk Library Union has admitted the facts con- stituting them or had an opportunity of defending himself against them. (10) The record of the inquiry shall include: - The charges framed against the employee of the State Library Coun- cil / District Library Council / Taluk Library Union and the state- ment of allegations furnished to him under sub-clause (3) Written statenient of defence; The oral evidence taken in the course of the inquiry; The documentary evidence considered in the course of the in- quiry; The orders, if any made by the Disciplinary Authority and the Inquiring Authority in regard to the inquiry, and (iv) A report setting out the findings on each charge and the reasons there for. (11) The Disciplinary Authority, where it is not the State Library Coun- cil I District Library Council / Taluk Library Union shall, (if it is not the Inquiring Authority) consider the record of the inquiry and record its find- ings on each charge. Where the authority is the State Library Council / District Library Council I Taluk Library Union, it shall consider the records of the inquiry and where it is considered necessary to depart from the find- ings of the Inquiring Authority, record its provisional findings on each charge with reasons thereof. (12) (i) If the Disciplinary Authority, having regard to the finding on the charges, is of the opinion that any, of the penalties specified in items (v) to (ix) of rule 160 (1) should be imposed, it shall:- furnish to the employee of the State Library Council / District Li- brary Council / Taluk Library Union a copy of the report of the Inquiring Authority a statement of its findings together with brief reasons for disagreement, if any, with the findings of the Inquiring Authority; and give him a notice stating the action proposed to be taken in regard to him and calling upon him to submit within a specified time which may not generally exceed one month such representations as he may wish to make against the proposed action provided that such - 93 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 111/288 representation shall be based only on the evidence adduced at the detailed entity; (ii) The disciplinary authority shall consider the representation if any, made by the employee of the State Library Council / District Li- brary Council / Taluk Library Union in response to the notice under clause (i) and determine what penalty, if any, shall be imposed on the employee of the State Library Council / District Library Coun- cil / Taluk Library Union and pass appropriate orders on the case. If the Disciplinary Authority having regard to its findings is of the opinion that any of the penalties specified in items (i) to (iv) of rule 160(1) shall be imposed, it shall pass appropriate orders in the case. Orders passed by the Disciplinary Authority shall be conmiunicated to the employee of the State Library Council / District Library Council / Taluk Library Union, who shall also be supplied with a copy of the report of the Inquiring Authority, and a statemcnt of its findings of the Inquiring Au- thority, unless they have already been supplied to him. The procedure referred to above shall be conducted as expeditiously as the circumstances of the case may permit, particularly one against an officer under suspension. 164 procedure for imposing minor penalties - (1) No order imposing any of the penalties specified in items (i) to (iv) of rule 160 (1) shall be passed except after - the employee of the State Library Council / District Library Council / Taluk Library Union is informed in writing of the proposal to take action against him and of the allegations on which it is proposed to be taken and given opportunity to make any representation he may wish to make; and such representation, if any, is taken into consideration by the Disci- plinary Authority; (2) The report of proceedings in such case shall include - (i) a copy of the intimation to the employee of the State Library Council / District Library Council / Taluk Library Union of the pro- posal to take action against him; a copy of the statement of allegations communicated to him; his representation, if any; InE HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 112/288 (iv) the orders of the case together with the reasons therefor. 165. Joint Inquiry - Where two or more employees of the State Library Council I District Library Council / Taluk Library Union are concerned in any case, the authority competent to impose the penalty of dismissal from service on all such employees or a higher authority shall make an order directing that disciplinary action against all of them may be taken in a com- mon proceedings and speci'ing the authority which shall ifinctions as the Inquiring Authority for the purpose of such common proceedings. 166. Special Procedure in certain cases - Notwithstanding anything con- tained in rules 164 and 165 - Where a penalty is imposed on any employee of the State Library Council / District Library Council / Taluk Library Union on the ground of conduct which had led to his conviction on a criminal charge; or Where the Disciplinary Authority is satisfied for reasons to be re- corded in writing that it is not reasonably practicable to follows the procedure prescribed in the said rules; or Where the State Library Council / District Library Council / Taluk Library Union for reasons be recorded in writing is satisfied that in the interest of the security of the State Library Council I District Library Council / Taluk Library Union it is not expedient to follow which procedure; the Disciplinary Authority shall consider the cir- cumstances of the case and pass such orders thereon as it deems fit. If any question arises whether it is reasonably practicable to give to any person an opportunity of showing cause under clause (ii) above the decision thereon of the authority empowered to dismiss or remove such person or to reduce him in rank, as the case may be, shall be flnal. 167. Provisions regarding employees lent to Governments, Local bodies, etc. - (1) Where the service of anemployee of the State Library Council / District Library Council / Taluk Library Union is lent to Central or State Government or an authority subordinate therefor to a local or other author- ity (hereinafter in this rule referred to as "the borrowing authority"). The borrowing authority shall have the powers of the relevant Authority under rule 159 for the purpose of placing him under suspension and of the Disci- plinary Authority for the purpose of taking a disciplinary proceedings against him: - 95 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 113/288 Provided that the borrowing authority shall forthwith inform the State Library Council / District Library Council / Taluk Library Union the cir- cumstances leading to the order of his suspension or the commencement of the disciplinary proceedings as the case may be. (2) In the light of the findings in the disciplinary proceedings taken against the employee of the State Library Council / District Library Council I Taluk Library Union - if the borrowing authority is of the opinion that any of the penalties specified in items (i) to (iv) of rule 160 (1) shall be imposed on him, it shall in consultation with the State Library Council / District Li- brary Council I Taluk Library Union, pass such orders on the case as it deems necessary: Provided that in the event of a difference of opinion between the borrowing authority and the State Library Council / District Library Council / Taluk Library Union, the services of the employee of the State Library Council / District Library Council / Taluk Library Union shall be placed at the disposal of the State Library Council I District Library Council / Taluk Library Union. If the borrowing authority is of the opinion that any of the penalties specified in item (v) to (ix) of rule 160 (1) should be imposed on him, it shall replace his services at the disposal of the State Library Council / District Library Council / Taluk Library Union and trans- mit to it the proceedings of the inquiry and thereupon the State Li- brary Council / District Library Council / Taluk Library Union may, pass such orders thereon as it deems necessary. (3) In case where the borrowing authority has bot initiated disciplinary proceedings against an employee before his services have been returned to the lending authority for acts committed by him while serving under the authority, to which the services of the employees had been lent, lending authority may, of its own motion or request of the borrowing authority ini- tiate disciplinary proceedings against the employee in accordance with the rules and impose any of the penalties specified in sub-rule (1) of rule 160: Provided that in passing any such order the State Library Council I Dis- trict Library Council I Taluk Library Union shall comply with the provi- sions of sub-clause (11) and (12) of rule 163. HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 114/288 Explanation:- The State Library Council / District Library Council I Taluk Library Union shall make an order under this clause on the record of the inquiry transmitted by the borrowing authority after holding such further inquiry as may deem necessary. Provisions regarding Officers borrowed from Government, Local bodies - (1) Where an order of suspension is made or a disciplinary proceed- ing is taken against a person whose services have been borrowed by the State Library Council / District Library Council / Taluk Library Union from Gov- ernment (Central or State) or an authority subordinate there to or a local or other authority the lending authority shall forthwith be informed of the cir- cumstances leading to the order of his suspension or the commencement of the disciplinary proceedings, as the case may be. (2) (i) In the light of the findings in the disciplinary proceeding taken against such employee of the State Library Council / District Library Coun- cil / Taluk Library Union if the State Library Council / District Library Council I Taluk Library Union is of the opinion that any of the penalties specified in items (i) to (iv) of rule 160 (1) should be imposed on him, it may, subject to the provisions of sub-clause (13) of rule 163 and after con- sultation with the lending authority, pass such order on the case as it deems necessary. Provided that in the event of a difference of opinion between the State Library Council / District Library Council / Taluk Library Union and the lending authority the services of the employee shall be replaced at the dis- posal of the lending authority; (ii) if the State Library Council / District Library Council / Taluk Li- brary Union of the opinion that any of the penalties specified in items (v) to (ix) of rule 160 (1) should be imposed onhim it shall replace his services at the disposal of the lending authority and transfljt tL it the proceedings the inquiry for such action as it deems necessary.; Authority to impose penalty when promoted or transferred - (1) Where on promotion or transfer, a member of a service in a class, category or grade is holding an appropriate appointment in another class, category or grade thereof or in another service no penalty shall be imposed upon him in respect of his work or conduct before such promotion or transfer except by an authority competent to impose the penalty upOn a member of the service - 97 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 115/288 in the latter class, category, grade category, grade or service, as the case may be. (2) Where a person has been reverted or reduced from a higher service to a lower service, or from one service to another or from one class, category or grade of a service to another class, category or grade thereof, no penalty shall be imposed upon him in respect of his work, or conduct while he was a member of the service, class, category or grade as the case may be, from which he was reverted or reduced, except by an authority competent to im- pose the penalty upon a member of such service, class, category or grade, as the case may be. APPEALS Orders not appealable - There shall be no appeal against any order passed under the provisions of these Rules except as expressly provided in these Rules. Appeal against suspension - An employee placed under suspension by an order passed by the Secretary of the State Library Council / District Library Council / Taluk Library Union shall be entitled to put in an appeal to the President of the State Library Council / District Library Council / Taluk Library Union against such orders. Appeals against orders imposing penalties - Every member of ser- vice shall be entitled to appeal as hereinafter provided, against an order: - A imposing upon him any of the penalties specified in rule 160 (1); (b) discharging him in accordance with the terms of his contract if he has been engaged on a contract for a fixed period or for an indificaite period as has ordered under either from of contract continues ser- vice for a period exceeding five years at the time when his services are terminated, to the authority to which the authority imposing the penalty or passing the orders is immediately subordinate; Provided that where an order is passed by the State Library Council / District Library Council / Taluk Library Union or the President of the State Library Council.! District Library Council / Taluk Library Union there shall be no appeal. Note:- In this rule 'member of the service' includes a person who has ceased to be a member of the service. Appeal against other orders - (1) An employee of the State Library C HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 116/288 Council I District Library Council I Taluk Library Union may appeal to the State Library Council / District Library Council I Taluk Library Union against an order which:- denies or varies to his disadvantage his pay, allowances or other con- ditions of service as governed by any rule or by agreement; or interpret to his disadvantage the provisions of any such rule or agree- ment. (2) An appeal shall also lie to the State Library Council / District Li- brary Council / Taluk Library Union against an order: stopping an employee of the State Library Council / District Library Council / Taluk Library Union at an efficiency bar in the time scale on the ground of his unfitness to cross the bar; reverting to a lower class, category, grade or post an employee of the State Library Council / District Library Council! Taluk Library Union officiating in a higher class, category, grade or post, otherwise than as a penalty; and - determining the pay and allowances for the period of suspension to be paid to an employee of the State Library Council / District Li- brary Council / Taluk Library Union on his reinstatement or deter- mining whether or not such period shall be treated as period spent on duty for any purpose: Provided that the original orders in the case, referred to in subrules (1) and (2) above were passe by the Secretary or lower authorities thereof. Explantation:- In this rule, the expression 'employee' includes a person who has ceased to be an employee of the State Library Council! District Library Council / Taluk Library Union. 174. Period of limitation for appeals - No appeal under this part shall be entertained unless it is submitted within a periodof two months from the date on which the appellant received a copy of the -order appealed against: Provided that the appellate authority may entertain the appeal after the expiiy of the said period, if it is satisfied that the appellant has sufficient cause for not submitting the appeal in -time. Note:- The appellate authority which received copy of an appeal submitted direct should not take any action on such copy until the period for - 99.- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 117/288 receipt of the copy of the appeal forwarded through the appropriate channel or a period of one month whichever is over. Form and contents of appeal - (1) Every person submitting an ap- peal shall do so separately and in his own name. (2) The appeal shall be addressed to the authority to whom the appeal lies, shall contain all material statements and arguments on which the appel- lant relies, shall not contain any distasteflil or improper language, and shall be complete in itself Submission of appeals - Every appeal shall be submitted to the au- thority which made the order appealed against: Provided that if such authority is not the head of the Office in which the appellant may be serving or, if he is not in service, the head of the office in which he was last serving or, is not subordinate to the head of such office, the appeal shall be submitted to the head of such office who shall forward it forthwith to the said authority: Provided further that a copy of the appeal may be submitted direct to the appellate authority. Withholding of appeals - (1) The authority which made the order appealed against may withhold the appeal if - (i) it is an appeal against an order from which no appeal lies; or it does not comply with any of the provisions of rules 175 and 176; or it is not submitted within the period specified in rule 174 and no cause is shown for the delay; or it is repetition of an appeal already decided and no new facts or circumstances are adduced; or if it is addressed to any authority to which no appeal lies under these rules: Provided that an appeal withhold on the only ground that it does not comply with the provisions of rules 175 and 176 shall be returned to the appellant and, if resubmitted within one month therdof after compliance with the provisions, shall not be withheld. Where an appeal is withheld, the appellant shall be informed of the fact and the reasons therefor. When an appeal is withheld, the authority withholding the appeal shall forward a copy of the order communicated to the employee of the State - 100- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 118/288 Library Council / District Library Council I Taluk Library Union to the ap- pellate authority. Transmission ofAppeals -(1) The Authority which made the order appealed against shall, without any avoidable delay, transmit to the appel- late authority every appeal, which is not withheld under rule 177 together with its comments thereon and the relevant records. (2) The authority to which the appeal lies may direct transmission to it of any appeal withheld under rule 177 and thereupon such appeals shall be transmitted to that authority together with the comments of the authority withholding the appeal and the relevant records. No appeal from on order withholding an appeal - No appeal shall lie against the withholding of an appeal by competent authority. Consideration of appeal - (1) In the case of an appeal against an order of suspension, the appellate authority shall consider whether in the light of the provisions of rule 159 and having regard to the circumstances of the case the order of suspension is justified or not and confirm or revoke the order accordingly. (2) In the case of an appeal against an order imposing any of the penal- ties specified in rules 160 (1) the appellate authority, shall consider:- Whether the facts on which the order was based have been estab- lished; Whether the facts established afford sufficient grounds for taking action; Whether the procedure procedure prescribed in these rules has been complied with, and if not, whether such non-compliance has re- sulted violations of any provisions of the constitution or in failure of justice; Whether the fmdings are justified; and , , Whether the penalty imposedis exce'siVè adequate or inadequate; and pass orders Setting aside reducing, confirming or enhhncing the penalty; or Remitting the case to the authority which imposed the penalty or to any other lower authority with such directions as it may deem fit in the circumstances of the case:- ' Provided that: - - 101 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 119/288 Li the appellate authority shall not impose any enhanced penalty which neither such authority nor the authority which made the order ap- pealed against is competent in the case to impose. No order imposing an enhanced penalty shall be passed unless the appellant is given an opportunity of making any representation which he may wish to make against such enhanced penalty; and if the enhanced penalty which the appellate authority proposes to impose is one of the penalties specified in items (v) to (vii) of rule 160 (1) and an inquiry under rule 163 has not already been held in the case the appellate authority shall, subject to the provisions of rule 165, itself hold such inquiry or direct that such inquiry be held and thereafter on consideration of the proceedings of such inquiry and after giving the appellant an opportunity of making any representation which he may wish to make against such pen- alty, pass such order as it may deem fit. (3) In the case of an appeal against any order specified in rule 173 the appellate authority shall consider all the circumstances of the case and pass such orders as it may deem just and equitable. Implementation of orders or appeal - The authority which made the order appealed against shall give effect to the orders passed by the appellate authority. Procedure when the authority who imposed the penalty becomes the appellate authority - Notwithstanding anything contained in this part, whether the person who made the order appealed against becomes by virtue of his subsequent appointment or otherwise, the appellate authority under rules 171 to 173 in respect of the appeal against such order, such person shall forward the appeal to the authority to which he is immediately subordinate and such authority shall in relation to that appeals, be deemed to be the appellate authority for the purposes of rules 180 and 181. REVIEW State Library Council / District Library Council / Taluk Library Union 'spower to review - Notwithstanding anything contained in these Rules, the State Library Council! District Library Council / Taluk Library Union may, on its own motion or otherwise, after calling for the records of the case, review any order which is made or is appealable under these Rules; and - 102- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 120/288 confirm, modif, or set aside the order; impose any penalty or set aside, reduce, confirm or enhance the pen- alty imposed by the order; remit the case to the authority which made the order or to any other authority directing such further action or inquiry as it considers proper in the circumstances of the case; or pass such other order as it deems fit; Provided that: - an order imposing or enhancing a penalty shall not be passed unless the person concerned has been given an opportunity of making any representation which he may wish to make against such enhanced penalty. if the State Library Council / District Library Council / Taluk Li- brary Union propose to impose any of the penalties specified in items (v) to (vii) of rule 160(1) in a case where an inquiry under rule 163 has not been held, the State Library Council / District Library Coun- cil / Taluk Library Union shall, subject to the provisions of rule 165, direct that such inquiry be held and thereafter on consideration of the proceedings of such inquiry and after giving the person concerned an opportunity of making any representation which he may wish to make against such penalty, pass such orders as it may deem fit. Review of original orders - There shall be a review of original or- ders passed by the State Library Council / District Library Council I Taluk Library Union or the President )including orders of suspension) on applica- tion by the party. There shall be only one review and application for the review shall be made within a period of two months from the date of receipt of the original order by the party: Provided that in the case of orders passed by the President, he may place the application for review before .the State Library Council / District Library Council / Taluk Library Union for disposal in case he considers it necessary: Powers of State Library Council I District Library Council / Taluk Library Union to call for records at any stage - The State Library Council / District Library Council / Taluk Library Union may call for the records of any inquiry at any stage pending before any lower authority and may themselves conduct the enquiry of pass such other orders in accordance with these Rules, as it thinks fit having regard to the circumstances of each case. 103- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 121/288 186. Review oforders by appellate authorities - The State Library Coun- cil / District Library Council I Taluk Library Union or President to whom an appeal against an order imposing any of the penalties specified in Rule 160 (1) lies may, of its/his own motion or otherwise, call for the records of the case in disciplinary proceedings, review any order passed in such a case and shall subject to the provisions of rules 167 and 168 pass such orders as it / he deems fit, as if the employee of the State Library Council / District Library Council / Taluk Library Union had prefeffed an appeal against such order: Provided that no application for review shall be entertained after the expiry of a period of one month from the date of passing the order. Provided further that on action under this Rule shall be initiated more than one year after the date of the order to be reviewed. MISCELLANCEOUS 187. Procedure to be adopted in pending cases - (a) Any proceedings pending at the commencement of these Rules shall be continued and dis- posed of as far as may be, in accordance with the provisions of these Rules. Nothing in these Rules shall operate to deprive any person to whom these Rules apply of any right of appeal which he would have had, if these Rules have not been in respect of any order passed before the commence- ment of these Rules. An appeal pending at or prefeffed after the commencement of these Rules against an order made before such commencement shall be consid- ered and orders thereon shall be passe, in accordance with these Rules. 188. Submission of returns - All disciplinary and appellate authorities other than the State Library Council / District Library Council / Taluk Library Union and the President shall sent to the Secretary to the State Library Council / District Library Council / Taluk Library Union every quarter a statement showing the case, original and appellate, disposed of by them during the quarter. Chapter IX Pension, Gratuity Exe. relating to the employees of the State Library Council 189. Application of Chapter - The rules in this chapter shall be appli- cable to those regular employees of the State Library Council holding any C -104- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 122/288 of the posts mentioned in chapter VII. Government servants, whether Cen- tral or State and employees of other bodies or institutions on deputation to the State Library Council's service shall not be eligible to be treated as em- ployees of the State Library Council for the purpose of these Rules. 190. Application ofKerala Service Rules - The Pension and Gratuity Rules including family pension as per the Kerala Service Rules in force, as amended from time to time by the Government of Kerala shall be applicable to the employees specified in this chapter. 191. Kerala Public Libraries Employees Pension and Gratuity Fund - (1) For the implementation of the scheme there shall be a fund called the Kerala Public Libraries Employee Pension and Gratuity Fund. The fund shall be administered by the Secretary, State Library Coun- cil on behalf on the State Library Council. The State Library Council shall deposit in the find mentioned in Clause (2) 20% of the establishment grant yearly received from the Gov- ernment of Kerala. The amount deposited will be subject to revision ac- cording to requirements. All money of the fund shall be invested in such manner as decided by the State Library Council with the previous sanction of Government. 192. Exemption from Court Attachment - (1) The amount invested in rule 191 above shall not be liable to attachment under any decree or order of any Civil, Revenue or Criminal Court and neither the official assigned nor any receiver appointed under the Insolvency Act shall be entitled to have any claim on such amount. (2) In the event of winding up of the State Library Council, the Govern- ment shall arrange for the disbursement of the amount to the beneficiaries. 193. Mode of Sanctioning and Payment ofpension and Death-cum-Re- tirement Gratuity - (1) The Pension and DeathCum-Retirement Gratuity papers of all the employees should be for arded to the Secretary, State Li- brary Council and after verification by thSecretary it, will be placed before the Executive Committee of the State Library Council which will issue forg- ing section. Formal Pension payment order will be issued by the Secretary thereafter. (2) The payment will be made direct from the office of the State Li- brary Council, Thiruvananthapuram by debit to the Fund specified in rule (191) above. - 105- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 123/288 (3) The pension and death-cum-retirement gratuity shall be payable and be paid only in India. Note:- (1) All records prescribed by Government in the case of pen- sionable Employees shall be attached to the papers. All forms on the pattern prescribed by Government for pensionable employees will be adopted for the purpose of the scheme. The Rules followed in Government Treasuries in regard to periodi- cal mustering of pensioners will be followed here also. Instructions prescribing the mode of preparation of Pension paper, sanction of pension and death-cum-retirement Gratuity as per these rules, mode of payment and maintenance of Registers and Records shall be as stated in the Annexure II to these Rules. Chapter X Conduct Rules 194. Application:- (1) These Rules shall apply to all employees of the State Library Council (whether permanent or temporary) including a person in the service of the State Library Council whose service have been tempo- rarily placed at the disposal of any Government or local body or other institutionalise also persons in caual employment or local body or other in- stitution and also persons in caual employment or persons subject to dis- charge from service with or without notice but shall not apply - to persons for whose appointment and other matters covered by these Rules, special provision is made by an agreement except to the extent other- wise expressly provided in the agrement; to person for whose service have been temporarily placed at the disposal of the State Library Council on foreign service times. It shall apply to all persons employed in the Public Libraries in the Malabar District established or maintained by a Local Library Authority under the Madras Public Libraries Act, 1948 (Madras Act XXW of 1948). It shall apply to all employees of the District Library Council and Taluk Library Unions. General - Every employee shall at all time maintain absolute integrity and devotion to duty. 195. Subscription - Except with the previous sanction of the State Li- brary Council I District Library Council / Taluk Library Union shall ask for I - 106- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 124/288 or accept or in any way participate in the raising of any subscription or other pecuniary assistance or take part in any collection of money for any public or local or other purposes. 196. GQ'I, Gratuity and Reward - Save as otherwise provided in these rules no employee shall, except with the previous sanction of the State Li- brary Council I District Library Council I Taluk Library Union, acceptor permit any member of his family to accept directly or indirectly on his own behalf or on behalf of any other person, any gift, gratuity or reward from a person not related to him. Note:- (1) An employee may accept from any person a compulsory gift of flowers or fruits or similar articles of trifling value, but all employ- ees shall use their best endeavors to discourage the reader of such gifts. An employe may accept or permit a member of his family to accept from a person who is his personal friend a wedding gift of a value which is reasonable in all the circumstances of the case. All em- ployees shall use their best endeavour to discourage the tender of such gifts and such acceptance or permission shall be reported to the State Library Council / District Library Council! Taluk Library Union and if the State Library Council! District Library Council / Taluk Library Union so jequire, the gift shall be returned to the donor. If an employee cannot without giving undue offence, refuse a gift of substantial value he may accept it, but shall, uniess the State Library Council / District Library Council / Taluk Library Union by special order otherwise direct, deliver the gift to the State Li- brary Council / District Library Council / Taluk Library Union for decision as to its disposal. 197. Lending and borrowing - (1) No employee shall - directly or indirectly engage in the business of money-lendinglor except with the pervious sanction of the State Library Council! Dis- trict Library Council I Taluk Library Union lend money to any person pos- sessing land within the local limits of his authority, or at interest to any prisoner save in the ordinary course of business with a Bank or a firm of standing borrow money from, or otherwise place himself under pecuniary - 107- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 125/288 obligation to any person subordinate or superior to him or any one else within the local limits of his authority; or (d) except with the previous sanction of the State Library Council I Dis- trict Library Council I Taluk Library Union, permit any member of his fam- ily to enter into any transaction of the nature of those prohibited in the case of employees of the State Library Council I District Library Council / Taluk Library Union: Provided that clause (b) does not preclude the making of advances of pay to private servants even if they possess land within the lo6al limits of the employee's authority: Provided ifirther that clause (c) does not precluded the acceptance of a purely temporary loan of small amount free of interest, from a person friend or the operation of reasonable credit account with a bona fide tradesman; Sub-rule (1) shall, in its application to the dealings of an employee of the State Library Council I District Library Council I Taluk Library Union with a Co-operative Society registered or deemed to have been registered under the Co-operative Societies Act or under any similar law, be subject to such relaxations as the State Library Council I District Library Council I Taluk Library Union may, be special or general order, direct. Sub-rule (1) does not prevent an employee of the State Library Coun- cil / District Library Council I Taluk Library Union from borrowing money from a Co-operative Society of which he is a member, provided that where the borrowing is on personal security, the surety shall not be an employee of the State Library Council / District Library Council / Taluk Library Union subordinate to him. The fact that an employee of the State Library Council / District Library Council / Taluk Library Union lending money is acting as an execu- tor, administrator or as a trustee without profit or advantage to himself in no way affects the prohibition. The fact that an employee of the State Library Council / District Library Council / Taluk Library Union lending money is acting as an execu- tor, administrator or as a trustee without profit or advantage to himself in no way affects the prohibition. 198. Sale or lease of the State Library Council/District Library Council / Taluk Library Union properties - Save with the sanction of the State Li- brary Council I District Library Council / Taluk Library Union, no mobile C] SURf HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 126/288 or immovable property of the State Library Council / District Library Coun- cil / Taluk Library Union shall be sold or granted on lease or hire to any employee of the State Library Council / District Library Council / Taluk Library Union, whether in permanent or temporary employment. Habitual use of vehicles and animals belonging to other - Employ- ëes are forbidden to make habitual use of vehicles and animals belonging to others or to travel free of charge in any vehicle plying for hire. Returns regarding immovable properties - (a) The State Library Council / District Library Council / Taluk Library Union or any authority empowered by it in this behalf may at any time, by general or special order, require an employee of the State Library Council / District Library Council / Taluk Library Union to submit, within the period specified in the order, a full and complete statement of such movable or immovable property held or acquired by him or by any member of his family as may be specified in the order. Such statement shall, if so required, include details of the means by which or the source from which, such property was acquired. (b) (1) All employees except those in the last grade service must submit to the State Library Council / District Library Council / Taluk Library Union not later than the 15th January each year, a statement in form No. 47 show- ing all the immovable properties of which he stood possessed or in which he had an interest at the close of the preceding calendar year. The declaration must include all immovable property held or ac- quired by an employee in his own name or in the name of any other person wherever situated in India. It should as far as possible, give all the details in form No. 47. If in any year and employee has neither acquired not relinguished or otherwise disposed of any immovable property or any interest in immovable property he need not submit the statement referred to in sub-clause (1) above, but shall instead submit a certificate to that effect. The annual return should include all immovable property acquired or registered in the name of the employee either on his own account or as a trustee, executor or administrator, or acquired or registered in the name of or held or managed by any member of his family.. In the case of an employee who follows the Marunakkathayam law the statement should include acqui- sitions of immovable property by his consort. - 109- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 127/288 Whenever an employee by inheritance, secession or bequest becomes possessed of immovable property in the district or taluk in which he is em- ployed, or of the interest in such immovable property contemplated by the iule he must communicate all particulars thereof through the usual channel to the State Library Council. If an employee receives an order of transfer to a district or taluk in which he possesses or has an interest in immovable property he must at once bring the fact to the notice of his immediate superior. Any attempt to mislead and any failure to give full and correct in- formation, if it is proved, that the employee or any person on his behalf is in possession, or has, at any time during the period of officer of such servant been in possession, for which such employee cannot satisfactorily account, of pecuniary resources or property disproportionate to his known sources of income then on such proof it shall be presumed unless the contrary is proved that such employee is guilty of misconduct 201. Sanction for purchase or sale of immovable property - (a) Save in the case of a transaction conducted in good faith with a regular dealer or permitted under these Rule, an employee who intends to transact any pur- chase sale or disposal by other means of movable or immovable property exceeding in value one thousand rupees with any person residing, positing immovable property or carrying on business, within the local limits of the official authority of such employee shall declare his intention to the state Library Council / District Library Council I Taluk Library Union. The dec- laration shall state fully the circumstances, the price offered or demanded and in the case of disposal otherwise than by sale, the method of disposal and the employee shall thereafter act in accordance with such orders as may be passed by the State Library Council I District Library Council / Taluk Library Union: Provided that an employee who is about to quit the station; district or local limits of his official authority amy, without reference to any authority, dispose of any of his movable property by circulating the lists thereof among the public generally or by causing it to be sold by public action. (b) Sanction will, on no account be accorded to the purchase of land for commercial purposes in any part of the Kerala State by a person employed by the State Library Council 1 District Library Council I Taluk Library Union;(c) An employee who already owns a house or site may not acquire -110- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 128/288 another house of site for residential purposes without the sanction of the State Library Council. No. employee of the State Library Council / District Library Coun- cil / Taluk Library Union shall, save in good faith for the purpose of resi- dence acquire any immovable property anywhere in India by purchase or gift without the previous sanction of the State Library Council. The restrictions on the acquisition and possession of immovable property apply to the acquisition and position of any personal interest in such property and to the acquisition and possession of such property by State Library Council I District Library Council / Taluk Library Union servant in the name of any other person, but not to the acquisition or possession of an interest as trustee or administrator only. 202. Acquisition of antiquity - Whenever an employee acquires or gets possession of any antiquity, he shallimmediately inform the fact to the State Library Council / District Library Council I Taluk Library Union and get sanction from the State Library Council / District Library Council / Taluk Library Union for keeping the same in his possession. If the employee acquires or gets possession of any articles, object or things having the appearance of an antiquity. The may in case of doubt verify from the Registration office under the Archaeology Department at Kottayam or Thrissur or from the Director of Archaeology at Thiruvananthapuram whether the article, object or thing is an antiquity or not. Explanation - for the purpose of this rule the expression "antiquity" includes - any coin, sculpture, manuscript, cpigraph or other work of art or craftsmanship; any article, object or thing illustrative of science, art, crafts, litera- tire, religion, customs, morals or politics in by gone ages; any article, object or thing of historical interest; any article, object or thing declared by Government by notification, to be an antiquity for the purpose of the Kerala Ancient, Mounments and Archaeological sites and Remains Act, 1968 (26 of 1969) which has been in existence for not less thanone hundred years. 203. Private Trade or Employme,t - (1) No enFiloyee of the State Li- brary Council / District Library Counbil / Taluk Libraly Union may, without such sanction undertake honorary work of a social or charitable nature or HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 129/288 occasional work of a literary, artistic or scientific character, subject to the condition that his official duties do not thereby suffer, but he shall not un- dertake or shall discontinue, such work if so directed by the State Library Council. Explanation -(a) Canvassing by an employee of the State Library Council / District Library Council / Taluk Library Union in support of the business of insurance agency, commission agency etc., owned or managed by his wife or by any other member of his family shall be deemed to be breach of this rule No employee of the State Library Council / District Library Coun- cil / Taluk Library Union shall serve or accept paid employment in any company, mutual benefit society or Co-operative Society or act as an agent, whether paid by salary or commission to any Insurance company of Society. Where, however, no remuneration is accepted, there is no objection to an employee's taking part in the manage- ment of a manual benefit society it he has first obtained the sanc- tion of the State Library Council and a certificate to the effect that the work undertaken will be performed without detriment to his official duties. Employees of the State Library Council! District Library Council / Taluk Library Union shall be at liberty to take part in the promotion of Co-operative Societies, but no employee of the State Library Council / District Library Council / Taluk Library Union shall ex- cept in the course of duty or as provided for in the Service Rules hold office in any Co-operative Society or serving any committee appointed for the management of its affairs unless the Society is composed wholly of employees of the State Library Council / Dis- trict Library Council / Taluk Library Union. No employee shall, except in the course of duty, take part in the promotion, registration or management of any Bank or company Provided that an employee in accordance with the provisions of any general or special order of the State Library Council! District Library Council / Taluk Library Union may take part in the promo- tion, registration or management of a Co-operative Society regis- tered or deemed to be registered under the Co-operative Societies Act. [1 -112- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 130/288 204. Investments - (a) No employee shall speculate in investments for the purposes of this rule, habilitate purchase and sale of securities of notoriously fluctuating value shall be deemed to be speculation in investments. (b) No employee of the State Library Council I District Library Council / Taluk Library Union shall make or permit any member of his family to make any investments likely to embrace or influence him in the discharge of his official duties. Note - If Any question arises, as to whether a security or investment is of the nature referred to above, the decision of the State Library Council shall be final. 205. Employees of the State Library Council/District Library Council / Taluk Library Union as arbiralors - (1) An employee of the State Library Council / District Library Council / Taluk Library Union may not act as arbitration in any case without the sanction of the State Library Council! District Library Council / Taluk Library Union or unless he be directed so to act by a court having authority to appoint an arbitrator.. No employee of the State Library Council! District Library Council I Taluk Library Union may act as arbitrator in any case which is likely to come before him in any shape in virtue of any judicial or executive office which he may be holding; If an employee of the State Library Council / District Library Coun- cil I Taluk Library Union act as arbitrator at the private request of dispu- tants, he can accept no fees; If he acts by appointment of a Court of Law he may, notwithstand- ing anything contained in the Service Rules;. accept such fees as the Court may fix: - - Provided that the State Library Council ! District Library Council! Taluk Library Union may direct that the *holc or part of such fees shall be cred- ited to the State Library Council / District LibraryCouncil ! Taluk Library Union. - 206. Insolvency and habitual indebtednet - (1) An employee of the State Library Council / District Library Council I Taluk Library Union shall avoid habitual indebtedness. If an employee of the State Library Council I District Library Council / Taluk Library Union is adjudged or declared an insolvent, or has incurred debts aggregating to a sum which in ordinary circumstances, he could not repay within a period of two pears or.if a part of his salary as [1 -113- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 131/288 frequently attached for debt, has been continuously so attached for a pe- riod of two years or is attached for a sum which is ordinary cirmstances, he could not repay within a period of two years he should be presumed to have contravened this rule and is liable to be removed from service. But he need not be so deemed if he proves that the insolvency or indebtedness is the result of circumstances which, with he had no control and had not• proceeded from extravagant or dissipated habits. The burden of proving such special circumstances will always be upon the employee of the State Library Council / District Library Council / Taluk Library Union concerned. An employee who applies to be or is adjudged or declared involve- ment shall, forthwith report his insolvency to the head of the office or department in which he is employed. On receipt of information that the employee has been declared an insolvent or his pay is being continuously attached as contemplated in rule 206 the head of the office communicate the fact forthwith to the State Library Council I District Library Council / Taluk Library Union as the case may be and in the case of those whom they themselves or their subor- dinates are competent to appoint, take or cause to be taken such action as may be called for in rule 206. If he acts by appointment of a Court of Law he may, notwithstand- ing anything contain contained in the Service Rules, accept such fees as the Court may fix: Provided that the State Library Council / District Library Council / Taluk Library Union may direct that the whole or part of such fees shall be credited to the State Library Council / District Library Council I Taluk Library Union. 206 Insolvency and habitual indebtedness - (1) An employee of the State Library Council I District Library Council / Taluk Library Union shall avoid habitual indebtedness. If an employee of the State Library Council I District Library Council / Taluk Library Union is adjudged or declared an insolvent, of has incurred debts aggregating to a sum which in ordinary circumstances, he could not repay within a period of two years or if a part of his salary as frequently attached for debt, has been continuously so attached for a period of two years or is attached for a sum which in ordinary circumstances, he could not repay within a period of two years he should be presumed to have contravened this rule and is liable to be re- moved from service. But he need not be so deemed if he proves that the -114- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 132/288 insolvency or indebtedness is the result of circumstances which, with the exercise of ordinary diligence, he could not have foreseen or over which he had no control and had not proceeded from extravagant or dissipated habits. The burden of proving such special circumstances will always be upon the employee of the State Library Council / District Library Council / Taluk Library Union concerned. An employee who applies to be or is adjudged or declared insolvent shall, forthwith report his insolvency to the head of the office or department in which he is employed. On receipt of information that the employee has been declared an insolvent or his pay is being continuously attached as contemplated in rule 206 the Head of the Office comniunicate the fact forthwith to the State Li- brary Council / District Library Council / Taluk Library Union as the case may be and in the case of those whom they themselves or their subordinates are competent to appoint, take or cause to be taken such action as may be called for in rule 206. The plea that the insolvency or indebtedness has been caused by standing security for other persons shall in no case be accepted as an excuse for abating the action under these rules. An employee of the State Library Council! District Library Council Taluk Library Union who applies to be or is adjudged or declared insolvent shall, forthwith report this insolvency to the Secretary to the State Library Council / District Library Council / Taluk Library Union. An employee of the State Library Council / District Library Council / Taluk Library Union who has been removed from service on account of insolvency, shall not be eligible for re-employment in any branch of the service. 207. Public demonstrations in honor ofemployees ofState Library Council /District Library Council / Taluk Library Union - (1) Save as otherwise provided in these Rules no employee shall, except with the previous sanc- tions of the State Library Council - receive any complimentary or valedictory address, accept any testimo- nial or attend any public meeting or entertainment held in his honour; or take part in the presentation of a complimentary or valedictory ad- dress, or of a testimonial to any other employee of the State Library Council / District Library Council / Taluk Library Union, or to any person who has -115 HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 133/288 recently quitted the service of the State Library Council / District Library Council / Taluk Library Union, or attend a public meeting or entertainment held in honour of such other State Library Council! District Library Council / Taluk Library Union employee of persons; or (c) take part in the raising of a fund to be expended in recognition of the service of any other servant of the State Library Council / District Library Council / Taluk Library Union or of a person who has recently quitted the service of the State Library Council / District Library Council / Taluk Li- brary Union for any purpose whatsoever. Subject to the provisions of any general or special order of the State Library Council / District Library Council / Taluk Library Union an em- ployee may attend a farewell entertainment of a substantively private and informal character held with regard to himself or to any other State Library Council! District Library Council / Taluk Library Union employee or to a person who has recently quitted the service of the State Library Council / District Library Council / Taluk Library Union on the occasion of his retire- ment from service or departure from the station of himself or such other State Library Council / District Library Council / Taluk Library Union em- ployee. In accepting the invitation the employee should, if necessary, make it clear that the function must be substantively private and on no account take the character of a public entertainment, that no address should be pre- sented to him or to the other employee and that the organisers will, discour- age the publication of the proceedings of the entertainment in the Press. Note:- An employee should as a rule discourage his subordinates from organising or participating in a farewell entertainment in his honour, as in the absence of such discouragement, the subordi- nates may feel themselves bound, as a matter of course to organise such function and incur expenditure thereon. (a) No employee shall, except with the previous sanction of the State Library Council! District Library Council / Taluk Library Union receive any trowel, key or other similar article offered to him at a ceremonial func- tion such as the laying of a foundation stone or the opening of a public building. - (b) An employee who receives an invitation to preside at such a func- tion should, if he decides to accept it, invariably inform the promoters that he can attend only on the understanding that no presentation of any kind is made. -116- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 134/288 208. Connection with Press - (a) No employee of the State Library Council I District Library Council / Taluk Library Union shall except with and dur- ing the continuance of previous sanction of the State Library Council / Dis- trict Library Council / Taluk Library Union, own wholly or in part, or con- duct or participate in the editing or management of any newspaper or other periodical publication mainly devoted to the discussion of topics not of a political character such for instance as art, science or literature. The sanc- tion is liable to be withdrawn at the discretion of the State Library Council. Employees of the State Library Council / District Library Council I Taluk Library Union are permitted to contribute articles of a scientific, liter- ary or technical character to any journal, magazine or similar publication provided that before any such article is sent for publication the employee should satisf' the secretary that it does not reveal any information of a con- fidential nature and that the publication will not in any way embarrass the administration of the State Library Council I District Library Council / Taluk Library Union. No. employee of the State Library Council / District Library Council / Taluk Library Union shall, except in accordance with any special or general order of the State Library Council, connunicate directly or indirectly any official document or information to an employee of the State Library Council I District Library Council I Taluk Library Union not authorised to receive the same or to any non-official person or to the Press. 209. Personal representation to Members of the State Library Council / District Library Council / Taluk Library Union - No employee of the State Library Council I District Library Council / Taluk Library Union shall ap- proach any member of the State Library Council I District Library Council / Taluk Library Union or any of the committees constituted by the State Li- brary Council / District Library Council ITaluk Library Union with a view to having any grievance made the subject matter of the agenda for discus- sion at a meeting of the State Library Council / District Library Council I Taluk Library Union of the committee as the case may be. 210. Discussion of the policy or action of Government and the State Li- brary Council / District Library Council / Taluk Library Union - (a) No employee of the State Library Council I District Library Council I Taluk Library Union shall by any utterance, writing or otherwise, discuss or critics in public or at any meeting or association or body any policy pursued or -117- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 135/288 action taken by the State Library Council I District Library Council / Taluk Library Union or the Government of Kerala nor shall be in any manner participate in such discussion or criticism: Provided that nothing contained in this rule shall be deemed to prohibit an employee of the State Library Council / District Library Council / Taluk Library Union from participating in discussion at any private meet- ing solely of employees of the State Library Council! District Library Council I Taluk Library Union or of any recognised association of employees of the State Library Council I District Library Council I Taluk Library Union on matters which affect the personal interests of such employees individually or generally; or an employee of the State Library Council! District Library Council I Taluk Library Union from defending and explaining in publisher private meetings any policy or action of the State Library Council / District Library Council / Taluk Library Union for the purpose of removing misapprehen- sion and correcting mis-statements or for the purpose of effectively carrying out such policy. Explanation - Nothing contained in this rule shall be construed to limit or abridge the power of the State Library Coun- cil I District Library Council! Taluk Library Union requiring any employee of the State Library Council District Library Council / Taluk Library Union to publish and explain any policy or action of the State Library Council I District Library Council / Taluk Library Union in such manner as may appear to them to be expedient or necessary. No employee shall engage himself or participate in any demonstra- tion which is prejudicial to the interest of the sovereignty and integrity of India, the security of the State, friendly relations with foreign State, Public Order, decency or morality or which involves contempt of Court, defama- tion or incitement to an offence. No employee shall raise any slogans or participate in any disorderly demonstrations or otherwise engage himself in any other disorderly conduct within office premises or while on duty. No employee shall wear any badges, arm-bands or such other sym- bols having inscriptions or slogans which may offend the interest of the Li -118- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 136/288 sovereignty and integrity of India, the security of the State, friendly rela- tions with foreign State, public order, decency or morality or which may amount to contempt of Court, defamation or incitement to an offence, strike or breach of discipline. (e) No employee shall engage himself in antisecular activities which tend to create communal disharmony. (1') An employee of the State Library Council I District Library Council I Taluk Library Union shall not, except in the discharge of his official duties preside over or take part in the organisation of or occupy a prominent posi- tion or address any non-official meeting or conference, at which it is likely that speeches will be maee or resolutions will be proposed or passed criticising the action of the State Library Council / District Library Council / Taluk Library Union. Note:- For purpose of this rule, meeting of a committee constituted.by the State Library Council I District Library Council / Taluk Li- brary Union in which an employee is also appointment as a mem- ber, shall not be a non-official meeting or conference so far as the employee is concerned. No. employee shall without previous sanction of the State Li- brary Council / District Library Council / Taluk Library Union as the case may be in any mamier aid or participate in the editing, publishing or man- agement of any publication which contains advertisements or shall be mem- ber of any group of employees which bring such publication. No employee of the State Library Council / District Library Council / Taluk Library Union, shall in any document published by him or in any communication made by him to the press or in any public utterance deliv- ered by him make any statement of fact or opinion which is capable of em- barrassing the State Library Council .! District Library Council i Taluk Li- brary Union or Government in any !mapier. Note: - An employee of the State Library Council / District Library Coun- cil / Taluk Library Union .who intends to publish any document or to make S any communication to the press or to deliver any public utterance containing statements in respect of which any doubt as to the application of the restrictions imposed by the rule may arise, shall submit to the State Library Council a copy n -119- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 137/288 of draft of the document which he intends to publish or of the utterance which he intends to deliver and shall thereafter act in accordance with such orders as may be passed by the State Li- brary Council. Demonstration - No employee shall engage himself or participate in any demonstration which is prejudicial to the interests of the sovereignty and integrity of India, the security of the State, friendly relations with for- eign States, good relation of the State Library Council / District Library Council / Taluk Library Union with the Government of Kerala, public or- der, decency or morality or which involves contempt of court, defamation or incitement to an offence. Evidence before committee - (1) No employee of the State Library Council I District Library Council / Taluk Library Union shall give evi- dence before a public committee except with the previous sanction of the State Library Council. (2) No employee of the State Library Council! District Library Council / Taluk Library Union giving such evidence shall criticise the policy or de- cisions of the State Library Council! District Library Council / Taluk Li- brary Union. Note:- These rules do not apply to evidence given before statutory com- mittees which have power to compel attendance and the giving of answers, nor to evidence given in judicial inquires. Taking part in polities and elections - (a) No employee of the State Library Council / District Library Council! Taluk Library Union shall be a member of or be otherwise associated with any political party or any organisation which takes part in polities nor shall he take part, or subscribe in aid of, or assist in any other manner any political movement or activity. If any question arises whether any movement or activity falls within the scope of this rule, the decision of the State Library Council thereon shall be final. (b) Save as provided by or under any law for the time being in force no employee of the State Library Council / District Library Council / Taluk Library Union shall canvass or otherwise interfere or use his influence in connection with or take part in any election to a legislative body whether in the Kerala State or elsewhere, or to a local authority or body: Provided that- [1 - 120- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 138/288 r L (1) an employee of the State Library Council / District Library Council / Taluk Library Union who is qualified to vote at such election may exercise his right to vote; but if he does so, shall give to indication of the manner in which he proposed to vote or has voted. (2) an employee of the State Library Council I District Library Council / Taluk Library Union shall not be deemed to have contravened the provi- sions of this rule by reason only that he assists in the conduct of an election in the due performance of a duty imposed on him by or under any law for the rime being in force. It shall be the duty of every employee of the State Library Council I District Library Council I Taluk Library Union to endeavour to prevent any member of his family from taking prt in, subscribing in aid of or assisting in any other manner any movement or activity which is, or tends directly or indirectly to be, subversive of the State Library Council / District Library Council I Taluk Library Union as well as Government as by law established and where an employee of the State Library Council / District Library Council / Taluk Library Union unable to prevent a member of his family from taking part in or subscribing in aid of or assisting in any other manner, any such movement or activity he shall make a report to that effect to the State Li- brary Council / District Library Council I Taluk Library Union. Note:- If any question arises whether any movement or activity falls within the scope of this rule, the decision of the State Library Council thereon shall be final. No State Library Council I District Library Council I Taluk Library Union servant shall permit any member of his family to take part or in any way assist any movement or activity which is or tends directly or indirectly to be subversive of the State Library Council I District Library Council / Taluk Library Union as well as government as by law established. Note:- A State Library Council I District Library Council I Taluk Li- brary Union servant shall be deemed to have permitted a person to take part in any or assist a movement or activity within the meaning or the above rule, if he has rQt taken precaution and done everything in his pQwer to prevent such person so acting or if, 1 when he knows or has reason10 suspect that such person is so acting he does not at once inform the State Library Council / District Library Council /Taluk Library Union or. the officer to whom he is subordinate. - 121 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 139/288 An employee who issue an address to electors or in any other manner publicly announced as a candidate or prospective candidate for election to a legislative body, or a local authority or body shall be deemed for the pur- poses of this rule to take part in the election to such body. Seditious Propaganda - Seditious propaganda or the expression of disloyal sentiments by an employee of the State Library Council / District Library Council I Taluk Library Union will be regarded as sufficient ground for dispensing with his service. Non-official Conferences - An employee of the State Library Coun- cil / District Library Council / Taluk Library Union proposing to take part in a non-official conference or meeting held in any place in the Kerala State or otherwise must obtain the prior sanction of the State Library Council I Dis- trict Library Council / Taluk Library Union: Provided that such sanction shall not be necessary in respect of confer- ences in which an employee of the State Library Council I District Library Council I Taluk Library Union may participate in the course of duty or con- ferences convened to discuss scientific, technical, literacy or similar sub- j ects and participation therein is not likely to embarrass the State Library Council / District Library Council / Taluk Library Union in the relationship with the public in any manner. In cases of doubt the employee should apply to the State Library Council and obtain orders. Vindication of acts and character of the employees of the State Li- brary Council /District Library Council / Taluk Library Union - (1) No employee of the State Library Council I District Library Council / Taluk Library Union shall, except with the previous sanction of the State Library Council / District Library Council I Taluk Library Union have recourse to any court or the press for the vindication of his official acts or character from defamatory attacks. Nothing in this rule shall, however derogate from the right of an employee of the State Library Council / District Library Council / Taluk Library Union to vindicate his private acts or character. (2) No employee of the State Library Council I District Library Council / Taluk Library Union shall, except with the previous sanction of the State Library Council / District Library Council / Taluk Library Union, accept from any person or body or persons, compensation of any kind for any ma- licious prosecution brought against him or for any defamatory attacks made of his public acts or character unless such compensation has been awarded by a competent court. - 122- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 140/288 Membership ofAssociation - No employee shall join or continue to be a member of an association, the objects or activities of which are prejudi- cial to the interests of the sovereignity and integrity of India or public order of morality. Conditions for recognition - (a) (1) No association of the employees of the State Library Council I District Library Council / Taluk Library Union or association purporting to represent employees of the State Library Coun- cil I District Library Council / Taluk Library Union or any class thereof shall be recognised unless it satisfies the following conditions, namely:- the association must ordinarily consist of a distinct class of the State Library Council I District Library Council I Taluk Library Union employ- ees; - - every employee of the State Library Council / District Library Coun- cil I Taluk Library Union belonging to the same class must be eligible for membership of the Association; persons who are not in the service of the State Library Council I District Library Council / Taluk Library Union shall not be office-bearers of the association; and the association must not be formed on a territorial or communal basis. The association shall not be, in any way, connected with, or affili- ated to any association, which does not, or any federation; or association which do not, satisfy condition (i) the association shall not be, in any, way, connected with any, politi- cal party or organisation. federation or a confederation of service association shall affiliate only recognised service associations, and if the recognised accorded to any of the associations, affiliated to a federation or confederation os service as- sociations shall forthwith disaffiliate such service, associations. The service association shall deàs&to1be affiliated to a federation of confederation of service associations whoe 'rcogriitiôn under these rules in withdrawn by the State Library Council. (b) rules to be observed by service associations - The State Library Council shall withdraw the recognition granted to any association, if it vio- lates any of the following rules:- (1) the association shall not seek the assistance of any political, party or - 123 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 141/288 organisation to represent the grievances of its members, or indulge in any seditious propaganda, or expression of disloyal sentiments. (2) the association shall have the following rule incorporated in its rules: - "A strike or threat of a strike against the State Library Council I District Library Council / Taluk Library Union shall never be used as a means of achieving any of the purposes of the Association". (4) the association shall not, except with the previous sanction of the State Library Council:- issue or maintain any periodical publications; permit tis proceedings to be open to the press, or publish any repre- seitation, on behalf of its members, in the press or otherwise. (5) the association shall not engage in any political activity. (6) the association shall not - pay, or contribute towards any expenses incurred by a candidate for any election to a legislative body whether in India or elsewhere, or to a local authority or body; support by any means, the candidature of any person for such elec- tion; undertake or assist in the registration of elections or the selection of candidate for such election; and maintain or contribute towards the maintenance of any member of a legislative body or of local authority or body. (7) the service association shall not invite non-officials to speak at meet- ings of the association without obtaining the prior sanction, of the Staff Li- brary Council (8) the hinds of a service association shall consist exclusively of sub- scriptions from members and grants, if any, made by the State Library Council / District Library Council / Taluk Library Union or the money collected with the prior sanction of the State Library Council I District Library Coun- cil / Taluk Library Union and shall be applied only for the ifirtherance of the objects of the association. - Note:- The association shall not ask for or collect money )other than subscription from members or the association) without obtaining the prior sanction of the State Library Council / District Library Council I Taluk Library Union. - 124- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 142/288 any amendment of a substantial character in the rules of the service association shall be made only with the previous approval of the State Li- brary Council; and any other amendment of minor importance shall be com- municated to the State Library Council for information. the service association shall not do any act or assists in the doing of any act which, if done by an employee, would contravene any of the provi- sions of these rules. the service association shall not address any communications to a foreign authority except through the State Government which shall have the right to withhold it if deemed necessary. communications addressed by the service association or by any of- fice bearer on its behalf to the State Library Council / District Library Council / Taluk Library Union shall not contain any disrespectful or improper lan- guage. the State Library Council may require the regular submission for their information of copies of the rules of the association and the annual statement of its accounts and lists of its members. Procedure for making representations - (1) Representations from recognised associations whether made orally, by deputation or presented in writing, may be received by the secretary of the State Library Council / District Library Council / Taluk Library Union, provided that no representa- tions or deputations will be received except in connection with a matter which is, or raises questions which are, of common interest to the class rep- resented by the association. (2) The State Library Council may specifS' the channel through which representations from the association shall be submitted and the authority by whom deputations may be received. Any group of employees of the State Library Council / District Li- brary Council I Taluk Library Union who desire to organise themselves into an association for the purpose of safeguarding. their conditions of service and to make representations to the, State Library Council I District Library Council / Taluk Library Union on service: matters shall apply to the State Library Council / District Library Cduncil/Taluk Library Union through the secretary, for recognition of the association along with a copy of the draft rules. The rules of the association shall conform to the conditions prescribed in these rules and in addition shall specifically provide that the -125- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 143/288 association shall not resort to any strike or other activities calculated to pa- ralyse or embarrass the State Library Council / District Library Council I Taluk Library Union. The State Library Council may suggest such changes in the rules as may be deemed necessary and on their incorporation the asso- ciation may be granted recognition. (e) The State Library Council shall withdraw the recognition granted to any association if it Violates any of the conditions prescribed for the recog- nition or if it resorts to any strike activities calculated to paralyse or embar- rass the State Library Council I District Library Council I Taluk Library Union. - Official dealing with relatives - (1) Every employees of the State Library Council / District Library Council / Taluk Library Union shall in- form his immediate superior if an employee of the State Library Council I District Library Council I Taluk Library Union closely related to him is posted to work under him or if he is posted to work under an employee of the State Library Council / District Library Council / Taluk Library Union closely related to him. (2) No employee of the State Library Council/ District Library Council / Taluk Library Union shall deal with a case in which he or any member of his family has any pecuniary or other interest. If any such case comes be- fore him in the course of his official duties he should refrain from dealing with the case and submit the case to the next higher authority for passing orders at the same time indicating that he is not dealing with the case be- cause of his interest in it Influencing superiorauthorizyforfurtherance of interest - No em- ployee if the State Library Council / District Library Council / Taluk Li- brary Union shall direct or attempt to bring any political or other outside influence to bear upon any superior authority for the furtherance of his inter- est. The penalty for the contravention of this rule shall be the withholding of promotion to him either permanently or for such period as the competent authority may determine. Explanation - An employee of the State Library Council I District Li-u brary Council / Taluk Library Union causing his own case to be made the subject of an item of the agenda of the meeting of the State Library Council I District Library Council I Taluk Library Union or any of its committees contravenes this rule. - 126- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 144/288 221. Broadcast from Radio Station - (1) No employee of the State Li- brary Council I District Library Council / Taluk Library Union shall deliver a broadcast talk at a broadcasting station on any subject without the previ- ous permission of the State Library Council. An employee of the State Library Council / District Library Council / Taluk Library Union who is invited or who wishes to deliver a broadcast talk shall intimate to the State Library Council through the proper channel the subject on which he proposes to talk and if it is a subject directly or indirectly connected with his official duties or if so required shall submit the full text of the talk for its approval before it is delivered. The provisions of the rule do not in any way prevent the acceptance of engagements by the employees of the State Library Council I District Library Council I Taluk Library Union from a broadcasting station of the A.I.R. for music or other similar performances and the remuneration there- for. 222. Employees of the State Library Council/District Library Council / Taluk Library Union not to partake in any strikes - No employee of the State Library Council / District Library Council / Taluk Library Union shall engage himself in any strike or incitement thereto or in any similar activities. An employee of the State Library Council / District Library Council / Taluk Li- brary Union should not engage himself in any concerted or organised slowing down or attempt at slowing down work of the State Library Council / District Library Council I Taluk Library Union or any act which has the tendency to impede the reasonably efficient and speedy transaction of the State Library Council I District Library Council I Taluk Library Union. Concerted or organised refusal on the part of the employees of the State Library Council / District Library Council / Taluk Library Union to receive to receive their pay will entail severe disciplinary action. 223. Employees of the State Library Council/District Library Council / Taluk Library Union under suspension -When an employee of the State Li- brary Council / District Library Council / Taluk Library Union is suspended, he is free to go wherever he likes, but he must give his address to the head of his office. He must also give his address to theofficer, if any, holding as inquiry into his conduct. Explanations - The employee must obeyall orders to attend any in- quiry into his conduct and if he fails to do so, the in- [1 -127- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 145/288 quiry may be held in his absence. Application for appointment in the g(fl of the State Library Council /District Library Council / TalukLibrary Union - (1) A representation from an employee of the State Library Council / District Library Council I Taluk Library Union in regard to his claim to an appointment in the gift of the State Library Council / District 'Library Council I Taluk Library Union should be submitted through the Head of the office. (2) No. officer of the State Library Council / District Library Council / Taluk Library Union shall, except by endorsement on a written application submitted by a candidate officially through him, recommended to any se- lecting, appointing or promoting authority or to any individual who is a member of any such authority or of its staff, any candidate for any post under the services of the State Library Council / District Library Council I Taluk Library Union. Note: - It is incorrect for an officer of the State Library Council / District Library Council / Taluk Library Union who receives an applica- tion from a subordinate or colleague for a recommendation on such application with the endorsement to the employee of the State Library Council / District Library Council I Taluk Library Union concerned. The application should be forwarded to the appropriate authority through official channels. Residence - All employees shall ordinarily reside within the limits of their Headquarters stations. Whenever the employee finds it necessary to live outside the prescribed Headquarters, he shall obtain specific sanction of the head of the office or other competent authority permission to reside out- side the headquarters will be granted only in exceptional cases, each case being considered on its merits and in accordance with administrative conve- nience when the employee living in the Headquarters State in wants to leave the station on private business, he will have to obtain permission from his superior officer. Note: - For the purposes of this employees residing within a radius of fifteen kilometers from their offices shall be deemed to reside within the limits of their Headquarters station. This limit of fif- teen kilometers radius shall hot however be applied strictly in the case of big cities and towns provided that the persons con- cerned reside within the limits of the Headquarters city or town. - 128- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 146/288 226. Consumption of intoxicating drinks and drugs - (i) As employee shall - strictly abide by any law relating to intoxicating drinks or drugs in force, in any area in which he may happen to be for the time being. not to be under the influence of any intoxicating drinks or drug dur- ing the course of his duty and shall also take due care that the performance of his duties at any time is not affected in any way by the influence of such drinks or drugs; refrain, from consuming any intoxicating drink or drug to excess. 227. Taking or giving of dowry by the employees - No employee shall take or give dowry for his marriage or for the marriage or for the marriage of any member, or dependent, of his family. - 228. Personal representations to the member of the State Library Coun- cil / District Library Council / Taluk Library Union or Committees consti- tuted by the State Library Council/District Library Council / Taluk Library Union - It is improper for an employee of the State Library Council / District Library Council / Taluk Library Union who makes any representations to the State Library Council / District Library Council / Taluk Library Union through the official channel to approach the President, the Secretary or the Members of the State Library Council / District Library Council / Taluk Library Union or of any of the Committees constituted by the State Library Council / District Library Council / Taluk Library Union with advance cop- ies thereof or with personal representations: Provided that an employee of the State Library Council! District Library Council / Taluk Library Union who has not received any reply to a represen- tations made to the appropriate authority within three months, may make a written representation to the State Library Council / District Library Coun- cil / Taluk Library Union with a copy of the representation sent to the appro- priate authority and with a statement that no reply has been received to that representation. ., . 229. Purchase of resignation etc.: - No employee shall order into any pe- cuniarily arrangement for the resignation by one of them, of any office un- der the State Library Council / District Library Council! Taluk Library Union or for the taking of leave for the bçnefit of the other should this rule be infringed, any nomination or appointment consequent upon such resigna- tion or leave will be cancelled by the State Library Council / District Library -129- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 147/288 Council / Taluk Library Union and such parties to the arrangement, as are still in service, will be subject to disciplinary proceedings which may in- volved their dismissal from service. 230. Litigation -No employee shall without the written permission of take or transfer in his name any actionable claim or decree; or concern himself in any litigation in which he has no direct personal interest. 231. Postings and Transfers - An employee vested with discretionary powers should not ordinarly be posted to his native district or allowed to acquire land within the revenue district or taluk in which he is serving. Per- mission to do this should be granted only in very special circumstances. Note: - The employee may usually be permitted to acquire immovable property outside the revenue district or taluk in which he is serving. But when, on transfer to a district or taluk in which beholds immov- able property he makes the special report required by rule 200 (d) the authority responsible should ordinarily transfer him to another district or taluk. For the purpose of this rule, officers of and above the status of Senior Superintendent will be deemed to be officers visited with discretionary powers. 232. Consulting a Medical Practitonerfor the purpose ofobtaining leave - It shall be the duty of every employee who consults a Medical Practitioner with a view to obtaining leave or an extension of leave on medical certifi- cate, to disclose to that. Practitioner the fact if any of his having consulted any other practitioner for the same purpose and the result of such consulta- tion. Omission on the part of the employee to do this or any false statement made by him to a Medical Practitioner in this respect will entail disciplinary action. 233. Employees not to be employed in private business - The employ- ment of an employee of the State Library Council / District Library Council / Taluk Library Union including an employee in last grade service in mak- ing purchases or in any private matters in which the receipt or expenditure of money is concerned is most. Strictly prohibited. It is however, not in- tended that this prohibition should preclude any officer from employing an employee of the State Library Council / District Library Council / Taluk Library Union including one in last grade service, to provide for him a con- veyance or necessary supplies while he is travelling on duty though in all - 130- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 148/288 such transactions constant vigilance is needed to prevent cheating and ex- tortion. 234. Consequences of resignation - Resignation from the State Library Council I District Library Council / Taluk Library Union service entails forfeiture of past service and of any gratuity to which the officer who re- signs would otherwise have been eligible. 235. Pigamous Marriage -(1) No employee who has a wife living, shall contract another marriage without first obtaining the permission of the State Library Council, notwithstanding that such subsequent marriage is permis- sible under the personal law for the time being applicable to him. (2) No female employees shall marry any person who has a wife living without first obtaining the permission of the State Library Council / District Library Council I Taluk Library Union. Chapter XI Miscellaneous 236. Agreement relating to contracts - (1) Agreements in respect of pri- vate building taken on rent for the use of the State Library Council I District Library Council and Taluk Library Union shall be signed by the president and secretary of the Council I District Library Council / Taluk Library Union as the case may be. Agreements relating to the scheme for the award of the grants for the purchase of furniture and construction of buildings for the various libraries shall be signed by the president and secretary of the State Library Council. Agreement in respect of all contracts approved by the State Library Council, District Library Council and Taluk Library Union shall be signed by the president and secretary of the State Library Council, District Library Council, Taluk Library Union as the case may be. 237. Appointments - (1) The appointment of the fixing of relevant recruit- ment standards in respect of each category of posts, creation (and abolition of any of posts and all powers incidental to these shall be vested in the State Library Council / District Library Council and Taluk Library Union. (2) The employees of the Statetibrary, Council / District Library Coun- cil and Taluk Library Union will be in d common pool: 238. Languages ofState Library Council /Pistrict Library Council/ Taluk Library Union - The official language of the State Library Council / District - 131 - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 149/288 Library Council and Taluk Library Union shall be Malayalam provided that, nothing herein, shall be applicable to the correspondence betewwn the State Library Council and Government of India and other external agencies where English is used as the medium of correspondence. Audit of affiliated libraries - Each Taluk Library Union shall audit the accounts of the local affiliated libraries. Production ofno objection certificate for selection to a post - If any person happens to be a member of more than one library and if that person proposes to stand for any elective post he shall get a no objection certificate from the other library and shall have cleared the dues in the libraries in accordance with the rules. Extension of Jurisdiction of the Director of Vigilance Investigation to the State Library Council/District Library Council/ Taluk Library Union - (1) The Director of Vigilance Investigation, Kerala shall be competent to enquire into cases of misconduct corruption etc., against the officers of the State Library Council / District Library Council and Taluk Library Union, that are referred him by the President / Secretary of the State Library Coun- cil / District Library Council and Taluk Library Union in respect of the various types of case specified in G.O. (p) 26/71/Vig. dated 28.12.1971 issued by the Vigilance Department of the Government of Kerala as modific from time to time or in accordance with such other orders, as from time to time, be issued by the Government of Kerala. (2) On receipt of a request as specified in clause (1) the Director of Vigilance Investigation shall conduct the enquiry in the manner laid down in G.O. (p) No. 26/7 1/Vigilanve dated 28.12.1971 and forward the enquiry report to the President / Secretary of the State Library Council / District Library Council / Taluk Library Union. Standards for grading of Libraries - Each library shall conduct the library in accordance with such standards as may be prescribed by the Gov- ernment or by the Kerala State Library Council. 234. Maintenance of State Registers of Libraries and Librarions - The State Library Council shall maintain a State Register of Libraries in form No 50 and of Librarians in the form No. 46 prescribed in Appendix. The management of the libraries shall report in the said forms the particulars to the secretary, state library council within 30 days from the date of coming into force of these rules. - 132- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 150/288 All amendments issued by the Government with reference to any provisions in the General Rules which are made applicable to the employees in the State Library Council I District Library Council / Taluk Library Union by these Rules, shall so far as they are made applicable apply to them sub- ject to such modifications as the context may require. 244A. "Nothing contained in these Rules shall not apply to the employ- ees of the Thiruvananthapuram Public Library". Interpretation - If any question arises relating to the interpretation of these rules, it shall be referred to the State Library Council whose deci- sion thereon shall be final. Savings - Nothing in these rules or any rules made there under shall operate to debar from enjoyment of any person or employees of any right or privilege of emoluments to which he is entitled by the term of any contract or agreement or conditions of service subsisting between that person and the Kerala Grandhasala Sanghom, Local Library Authorities in Palakkad, Kannur and Kozhikkode on the date on which these Rules shall come into force. By order of the Governor, (SdI-) J.S. Badhan Commissioner and Secretary Explanatory Note (This does not form part of the notification but is intended to give its general purport). Section 40 of the Kerala Public Libraries (Kerala Grandhasala Sanghom) Act, 1989 confers powers on the Government to make rules notwithstanding anything contained therein. It is considered to issue rules in respect of con- stitution of the State Library Council, District Library Coluncil, Taluk Li- brary Union, affiliation of libraries service conditions of the employees and matters incidental thereto the persent notification is intended to achieve the above object. - 4 - 133- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 151/288 I I t 182 PubIi( Librades (Kerala Granth5 Sanghom) Rules Fdcm $o.9 GratuitY Register ed 30 Register of PensiOfl Paymefl Orders receiv 31 PensiOner ' Bill 32 Family PentiOfler's Bill 33 Audit Register of Pension - - 34 Register of monthly paymenth 35 Register of consolidatS Accounts 36 Call for the Pebofl& appearamn of PensiOfl& 3 m of PensiOfl Bill ObjecU01iS 7 Memoran 38 Form of turnlng Pcnsiofl Bills post audited able by MoneY Order 39 Register/Pension pay 40 Bill for payment of Pensions by Money Order 41 Register of F.D. Account 42 Balance sheet of Pension and GratuitY Fund A Commut0n of pehslon B Do. C Do. Form certificate and Report 43 Model Fon of the Accounts Sect pension and Deathcum thnement GratuitY 4 Do. Family Pension and Deathcum rextte.nt GratuftY 45 Model Form of State LibrarY Council sancUon Pensio n Gratuity it 46. Do. Family Pension and Deathcum 1emeft Grat1 AnneXUIe UI 28 of the Act) (See Rule 5 and SectiOD a amnated Library AppliCatiohl for cognitt0h1 as Name and full address of the LibrarY (Post OffIce pincode Number should be specified) pchayat Block Taluk Ward Village HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 152/288 1iiqai ssJ Saqgiirnj4es (jJJPflhIflIJtr " 'I ., O'•' IJ •)ifi2 •kaiz;o EI d 1.. I 'fl I -c&i )'U V ?1i' '- - - C - .E1)':nr:' • 's 5.V/lacthethetthry possesses:own land . iI-)11t7 imiVnr In 5icJ 'B. •. .intt!ti1lWmtl%hr, 1,,.:c, - 'ii. 1) • t •••I%, jn9b 1PUi0Thbthi4'fi IcicKah1e - - k , fflXwThi:oJvmIdLJ trili F91010 et101t) grit ot ih bjw')tij' fl11SE / . fi tM 6friU 'nrrfaiec hThYithly sftbscnption b, Iuiqqc nrJi\E kooW it 44?jjøJf&'41CI t'i oili, )I1II rip 5ril as a3?? xj v-rn Jr1 rft -i 4 5ti:•b bngndmLsMjtjuuoT) nrrdU fletkYMIthlyLibra1y users• r;gffif&iMY&R ñalissue of books (month the pztpUser- tnt!f any recd$TMgO. : a j!LJS receiving Th ai..1atec Z1!X ..- --' - ft I ç$al educational activities study classes etc. -[heweD rwidL1 :ttJa nX thcsecrtj&r st&4dt4ittM14fii EIffrn?l:ffIi ibnrs b3JuJ1arIo3 r - .e8e1 JaAI(rnoci:'rrn2 t2-i r.and -dateof entrance. -T it-.-- -fl--.----'--'iI JJ15D4D8i irfV )hIli- t -1.ElaT4rft 16 mcJxru2rrT ft witffibers of the library • rrLsnJqsrIiru3rtsnducI HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 153/288 1r4fjlktibiat&J *eta1 &S.sja R suh8fih)Ri1&s Hereby assure that the library should fiinctioa rthdeclsbot1s ada suggestions of the District Library Council, State Library ppwmi.;aTh4TaI4 Library Council. hrz& nwo t,aasaaoq irrsxdU 9i iic11cifi .a Date of meeting which Date (Seal) ' Name utNn aiitWWdfPrSIderidJ -+ Whether renewtddue t&the efforts of the Taluk Library CotlndtDr n created? - -: 8 nv$ bim. asdfflJfcL.4u Mode1BYelaWs.:aPPrYYe trl vlc[inoiu Whether the hbraiy possess as the qualifIcations the Ubrary Council. Number and date Council. - - focd it 9-JJ tmctdid iknhid1Odfflif! iCi'i'fl\ Signature (Dist. Secrel .uortoiq &h :I1L:t) a:4o'd ni cflfflrU -?lU"c C1h it<nnu;Ai acJnOU1. - (Seal)mw FORMNa'tZ )tifiL U troc'" 'I- (See Rule 6 g'2 fth&P.O No. ................. ................. .-. . - JTt)Y 4flJ j. Executive Committee . lo- Kerala State Libraiy Council - ?h4k IConstituted under the. Kerala Sanghom)1 Act, 1989. 'niruvanarithapuram. -r flflirI U$ r-1,vN r sJ h-ui ioufl v rqt& tJ- -pfl1L 'ti ',f[-r certificate of Affiliation --tnJ frflrfl-n C Qit iC This is to certi' that .............. i... 9t' ftiité&1ri/.t' ... t-t village ................................... Ta1ulc;-j as a member of the State Library Couici. 4cJ ThiruvananthaPum HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 154/288 Pblicjbthte ((eaUs Sa JLuje. 3 add rah4c .6 . •. Name of the candidate:2;.i:.-r :; ::.4;sbLbo 9d1ThtjusVi 2.' Ftthejsnajxje.: .. •L. smsn e'tarfjsCl • lën. ea3-xbbA, £ 4. SI4tuz of the candidate. . . sisbibnzn rli Th 91nisri1a new!- - - 2 j . Name ,o[1the affiliated, Lbr.arywW(,41bguo, TundU 11Th$T orli Id rnn1 represents - . . - aicrnesiqa-i oct rbtclw : 6!- S f1ka?bfS& ia.e t Ih4 aI ni: stnhibciso ±rLt Io .ot4 1sh93 A Stat vot1jt tb . - • tell tov tn & 7.; . N jaid sfctbpiopóserioqiy1q rfjjd eas'jhbs hns srnsM 8SI$pature pthepA.Qposer r ilPOqCflq !dI lo 'nutthtia taq Y). -uflj th,lnT rft1otfrjJM lie represents . atrnanq,i sri rbidw -. - tfl.a fle n;- 's. ..... t !Q. Seda.1 No. of the proposer in the -xli il iseoqcnq xli o .oVl 16i-m€ .01 -: vJ e. f'WP nithe -.pr.;-r --- J -. i. ad address of the seeonderlbdci, 9r11.3o flf)be hn srnsV - ii "an- nd ec •-:F-- - Signature of The sond tac er : ihn000a ith Jo ouizrd NaW.o.th at€ffci6tth whffib:ø 'hindu JIuIET afil lo tn,>1 ? I l - nt-'Libn: .aiue3iq91 trt dflE1w. E• SeIiaJcNo:ofthe.secc,nder lna4votejs xi ibno- ecU 'to 0çq lshse fl tdIt - :- - &gpI4 Dssratjpn ' -- - .!5r-. - -- I det!are that I am .w$J'jgte tt1tLLo! eleU$ip, (lift (jsdt eisloh I - - .'Slgñatu,re ofthe.Candjdate s(tlnënt by the Returning Offieer..ieomo fljlthi Mt Pfl ods&mon alrfl? Initial of Returning Officer in isuirri - I: __ __ 'I- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 155/288 F' 186 public Libraries (Kerala hOm)Rules Form No. SB (See Rule 34) Nozniflaliofl for Election of Members of the DirtriCt Library council i. Name of the candi4ate Father's name Address Signature of the candidate Name of the Taluk Library Council which he represents Serial No. of the candidates in the. voter's list 7; Name and address of the proposer S. Signature of the proposer 9. Name of the Taluk Library Council which he represents io. Serial No. of the proposer in the voter list Name'and address of the seconder signatufe of the seconder Name of the Taluk Library Council which he represents Serial No. of the seconder in the voters list Al candidates Declaration i declare that I am willing to stand for elections. Signature of the Cand Endorsement by the Returning Officer. This nomination was presented to me in person at ........................... (place) ................................ (date) at ;.......................... by Shri ...... Initial of Returning HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 156/288 FT 1%nthhes PAZ Fte COuntu .L. Name of the candidate: hsblLuv,rj.-)rJj lo 9rfl13.ej 2 - . - nst4 iirit&t Father4 :name.-.:.:. S Ac1dress. -- . .:- 4 9iBbibnnQ 3rD to -1lhuj 2 --:- •••.-r t Jbqo3 'nzxdkl t*xietG 9dt b 3rnsV 5: . M1W& eiàasicpi ,r-i cbidv, t SitSOtZt* t4 fl I rr v t çoterlist t ci, inththnsn ,rftlo oW ibrrne d tell e-miov 9. Name:and:address of the prcpose . / .JtC $ cyn-npw • siDle aânbhn bnl;9cur6W 7.. - . . :3aoqosq nd t In nutnnta .8 8. Nâmf-theDIsthcttIbras' QunciL. . iflflJJOJ 'ru)LdlJ tthiG di IC amP . skpresents .. . ainsaTEq-)- SC! :- . ii3idVt 9 41 the tOttfini -nnit,tnq 'rU ti' 6W Isn?' (H ¶k-t tail altOoll )O. Name -and.address of the secondephnhna ?)rU Ia ees-tbbs brm 'nhIb1 a Contcittsot the 11. Sigha±iirè of the seconder - :- l5JbflOOflt tWO lc :uisnPf s. ti &sIct -Lthraiy - ibAuoO 'oicJiE! JaflielU Sili 10 ITISt/Z which he kepresents einses qn sd r' JFJI iS. SérlaiNo. of the seconder Inthe CII 15b(lOa')& ?dt ic Mi4 tsi9iP . - Irn+nrs Uo+ • - . . . - - ki! aistO'i flOt APPtt-<.-.- 1 .... .1-.- I declare that I am iMt&MS&1ilYRv ins I .tblLt stslasbi sisbiboQ th Ij stulsni2 Signature of the Candidate Bhdcfr e Meht BytheRetumingt®ffieer tb rnmuj '51 si-b rd irrnsp-oi' (1 ...................... =:::::;=::H=: Initial of Returnihg Officer. - mo nirnuJs5I lo hminl .. - - • -• - . - - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 157/288 Rules fficM?)N asa%sanhpp?t ej V)1U!O3 1WULU sf0 M. VIA Name of the .canthtc ctubUk' Father's Name - AddresS It z Siatp of th candidate . ,fl kit I Natne0f,the.Pl5fnct Library Council - whicl\e represents Seri NOi4 the nththP the voters list Ttk ,1t i 1 Name and addreSS of the proposer Sjgrjajure of the prpp9r se r,rtY 1tçtItk ' 9 Name of the DisthCt Library council wlch he representh . . ...... 10. Se-N of the propoer inCthh1 3 voters 115t .: •.. . Vi ii Name and address of the secondeh1 n I 12 SignatUre of the seconder 1 Narne,QftheD1sctrLibarYC .rt:vaL1 -C- which he represents Serial No, of the Seconder in the II •IV$C;J ......... , ,/I, ,.fl5 C voters list ?Ai i declare that am to stard for eleUOn. -, 1jtC1M oflB.kl C 1L' Signaturc of the Ca Endorsement by the ethming Officefltt f fltIi;k J Thd flbthauO erth & ;t?.?L - .. ......................(datej at ......................... . Initial of Returflftig. HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 158/288 SrzsM rrolnw 4. 11 p1Mii 189 ... . Rule' 291 XsuWdhT rsidfJ sts*sd$tfl mi hunomsM ln,qqAlo nnoli Form of Appeal MemorafldWl to Um]E;jj I 2. -S 8bbA a..: ilzna :P to No V of 19 (rm fp11e). •. ...., us pass .P.l41&I rAuthol ty4)pg$(}e original on%êro {snIh:Q ,rlJ 3anieesq 4fhodluA 'diipüb sfiovilng the ban .ol't ,rft ntwode m.:qwth rn t3biO - Mrnagencnt DatE of cimmuniCatlolt of the ordcnui sift lo :rrou*&$nummoo lo e,j,a -- ............ 1 4 - .nQw.appea1e--against- - . . bstssqqswori (1on cbtdw ot aamhbii Utc.- . ,;.. 5. .. . - inJ3lInqqs ffl Itll ccx?. rn JRS tjd 1FJ3(fl.'))J4IU dotriW ol Address to which nolice may be sent to . tn9bnoqe5l r{i .. . ....• . . - -ptt"1OUS ñr.an-c' . 5JIJ(4a11) stiflo atnsJno.,) s:fçh,c19pute - II3sqqS0 ahnuoir) 4:1sieof appeal - . - .... . '%äerkz', (.ba) J.fr3ahocIflJA\(2)JftEfl&qCtA.. (Sd.) ".Appdlaflt(/AthSci Representatives --".......y- - - aol±saftltV . VerificaUrn etijF nth sw{rh 'cthrz5d. ob (e)tnsllsqqz tifit ... - 5W\1 ttW4-the e 1' and belief. 4 - 1A Thvsb 3dlvsbntb5flrmJ . bei4tieJtpdayle., day of......L9,,-.. • . -. - . '2 .......... J1s - b'1otIIuA\IaJjnJi1SqqA - (Sd.) Appeliant(s) /Authosed Representative. HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 159/288 iQBt Putiiici (See. Rüle96) 5111)1 ,Sd) vormofAPem t0thettc library 'nib*nial b*tA10 nn&i .of............. 19. el .tn tnrbPP ..V' • (Name(55t1mei. • - . VersU (N .si1Sxue) AuthoritY passing the o'riginal ordêr. iRI!r3 ,i miI;q vh cuLP )1uf1rIL) I1 JC'A'(I indispUte shov ing.the No. anddte.M4t.je/! - ! bi'j 'ri i 1 - C order DateOf C6mmucafbn 1'0fthe0 id kt:n.;r)I11Lffl1.1 • hIhncc; v#c'n nowaPPeal • .eli'u1.'3 AddreSs ipwhlch notice.maY :,flIThc, e HE. thcaPPellt .. 1, noticemaY be sent to Address to which ol I2' .1w tit the respondent IV' .Niciq Contents of the dispute • • Grounds of appC i t 44 j.i'i3 .4L' lfl (Sd3 Appellant(s)/Authorised Representa Ver*ficatlufl aoltasflhV 1/We .... the appellant(s) do hereby declare that what is stated ab .... . Verified today the .......day of ......19... e. -v •:.......... ft. (Sdj Appellant(s) /Authorlsed : 44, S It- 11 HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 160/288 4,uies H. ' Put lic LIbraLie&(Kr&tQflMa5i wk Ru\es EorrnNo.5 4bruy tbu, Applications for Grant to L 4it.% 0 !rYW • (See Ritale 115) t.j'IlSE)filiLnt nJ(;L'Pi 144 of.... . 1)h1YIVflE1) o tidtrI;)rt 'ir' A 19 Name and Address of the Libr,,-i,,ry IYi'!2YYV3LTS1U h .TLItg4 iL ARP Village ................................... Thi1 N.E.S. Paricthayat .............................. ..... ................................... .......... Bicck Educa - -'11.4) - intJ•)IJDO t!uw ' 1 to nV. yin Revenue District ................................... - - : Date of establishment kirrr,j1 d'ndwflj i'XIIIILFIt rl:tn v - 10 rip t •%. . .A•th ;iiOfl )rI lo Member Number ! : . 3vii '0 9 ftii' 1 lyri !?"' WA In 0 Thç ' Management - )i A;. tJ tYL/ .7jili;tWJjj!1jri 1qqj. . - Whether land and building owned - w. - t - , ''. •I jjjfllfl b. J !'' I( t) FRfl Cost of building and Area of land .Aa Cot; Ji-' Number of books (itemwlsJjoi'n- q 9iI ffl flUrrtpw him -ircifi •r. 'Zr I ra. . jA Their total cost ' • ' 'j' I v_T, •_I•-'•• ji.. rice and No.of,books putchased dUring the previous fln'àik8lM3Päi Name of Publications ..tJ Dailies aAood 'it' I-' jtj1 JWéekiy;nqsqiwti1 . $1Magaz1jqthqttjp3 • ?c:i,IsIui(! Nihbër of odsUngmembers Male Female gIlwifltI •e / tMrs joined during the Previous - 4ncia1 - ?tCJ.iij Iii •JII[' ni IUC; -iii atetj tb. EgSories (IteniEWtè) .d yn;o- •'9. ..................)- '!i I ()(fj !kOst,Jt rliO V .•i'•J!. -i;i!;' i - WOmens corner Is working?. bM?fWWorner available? "1fl Activities - iuJsriiia 4, HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 161/288 (Keila G aathaSal8 Sanghon1) Rules pubiiô lAbtàiFies Radio available? . Book issueoP previouS finanCial year •.. Merag number of daily readers Amounts of grant received and dateS of of, bills during the. previous encashmet 9L financial years.. Date of books purctff4 bygVP., èost df boô'kS eduLting No: of books, discount. L 41 24. From which Number to wch umber included hi the Book stock. Details of Aid received from Panchayat. MunICiP' N.E.S. Block etc. The date of last examiflaUbn of accbüflt, - - Records and Stock. Income and expenditure for the previous financIal year Ecpendit . W.. Income pening balance as on f MonthlY subscdPUofl i. Books 2. NeWsPaPers & M-dgSil 2. Entrancc Fee 3. Equipments Donation5 at -. 4 Grant Income by selling old papers - 5. StaUOfle jl Grant received from other sources 6. Salaflr . other items. 7. other Items closing balaxlce, a- Signature of Secretaly -. Signature of I HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 162/288 ,1 eetthat SMIgr*R1€s. itfltRo6 s.. uieia1 t, QTh I L-.4 -- II "H &Jxnber" t4 wu :. Dronciuu'j j.- I &faooks . . I zz 10 1 j'Lflbooks .. : #%ihaihes 'itIaIayaInjtja L 4 otherribtt$u4s ii ila eriod!ct of booLs r'l 4'm;'ur Ul - . &tjfltaf dn!Hhk?t!L Lrips.1 asa ary . couq;noIni v.c4me OiP - - efPrevious eaksgrant . I d4rsemen4g ' tt * ii4sed for . - Ankia rant flsrcoi :1 a Cj~fisofsuch uthisabpn..... hli1isathbiacevt L: .-Lj............... gant 1rfkunt0fkrapt. r. -. - , wh or renijedi - a £116 LSTJ j. - H . tff:ft4et:. ji (details tobeScnished)1 . ()LC3612 01.. ties I I - CL . Ir1asu1Y/tat? Bank of, for encahment '1 jOi , 4. ... ID, I - LGCGMJIiq 1sUf JQpoSed . I 102f1Lfl430tX - . L - . I' .7 HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 163/288 94 .pbjILibfriC$ — E StUQ1 Mr Aule ë r.--. - O :1;t pip MtUa1J0 SJWPU -- -:-z - 1 ...... .akCdWcd22rt ctC ) P :•. ,. I-'-' O -'4!ctrn44 j4 - r rd t' -;•y- £12tt "4 flJ" ,y2Cfi P i -. - 1 t; ' ;• -• •. -. - - V - jff iF o - •q01.14E CO 0J!'9U0P1Pu03 r j1 - Q o Jatflo 1t'ct1J r Cd o ............. . fl(E2tUI F tE-i ••-j-rr o.t •' - - - - ,niili jr.t Q 0 - ujuofl3UES ..... . .c E +: OTJTIQ3 . 1IVflhJ1JV çr £3. I - JO SJaPJO !Y L11t6 amOJ - - . - - -1n-:4rn,-. - :. .• 1ttjcT rk2c3rt ;I ini — • uonrnnSUT aqJOaUiN ..L. - • HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 164/288 I Public LIWMrIeS (Kera1aGranth jo th)gu1es 195 I . - nM?1IZIO . Formi'l(a.8 I / . (See 0 snsaeR 4... - . iceceipt - Received an amount of Rs ..... tjn. words) .......................it ro flILJOEXU3 js r Ill )'fl • .............. ................. from e Seçrètthy, Takik Library Council tçwards abEJC p.ju(ay!b1u.' Aub . , tsnitne mu' .............................. z ,cannual grant to our Library for the year ........................on today. Di 1f/ -idilot naidLt urn 05 Jf/J'LiS k.r:r7.ur '[I - Name of Library: - -, =VI n Register eal crnrJ- I Name and date and Signature of SecretarY. - -tuW(iC ram ,nmt - . bflS. ,1hi-iic hi -The said amount after deducting Bank CornmissOfl may be forwarded on S'Aflfl '1'! '7!ti (II j,tri(Uifl0i AnI8 rniiDfJb')b -nflr uwofWt b:ta 'flfl - penSe. - Cd rfyA )A It . g 4uIzt C) -ct:i ti-. -• 4ti . (Signature of Secretary) Cd Passed for payment of R3......— ............. ............ - ...a,t Ii. flhLv_Dtj st_'. ........hiisfrf .................. u - -- Secretary. Taluk Library C9uncil 5198 dated ................................................... e4anitofrravancore Issued on:..:.................................. v-1nthJ ;-uftG - b - a - . Secretary. Taluk Library Counci1. ft HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 165/288 - fw jfl!fflS1 13 cbt) ala LI Rec ydi i&yindd ui S 1611 S t 4 a flfl7Q?>rA tin ntir LibratVforthe.YCai . on da5. 4 lbriuoO 'riE!dU ,iuE.%Ct6t't3a "4 t 41 1 :H HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 166/288 AVIC - I •. SantO zsnnjy flg5l jyç to btnbnsta (ifl He81 RAcccunt ,In wTi4!Lury Month of 4!ahlt" c.Cr:r.: m'r t4wJ rot 1 .I •}'ti:",1-j: : •ts Mu:c 00P - :' fl®fvocJs bns000B ____ Al at; Sub-head of Apnroorlation rjij $0flj{) t- * s."r1rThW' troo. C . )1r.;OOQ;S Detaile&Aceount Head I .ihy-pe\t -• •ob: 000:aGOoear000 .DE laym os .t Ma dayoofh Door oi OOO 33 E'24 ,tkJfli .YQthe suii!ffdbE&" UçXr OQOOçoi6r 'ia • .... - • •000e avocis a! ?bola fl- "tv' •... •• , - .•. r - - - - ri;. .Y .ca'? -L tic! bs-mipsi )bola-$lood srfl III Aood to dVUI 11 10H51D89U A .1 pnro±tn f1 IaWe Sitdli tbrs*-bshIvo'tqb wbno sthttw ;- .d r • rr;t- : t prroo sth b,lefqmoo, sut$pldq aim-gi ?Q It,fl12 wi kiP'k p-, -: N- iflw4Ibn*t ai4i ivod htbo2k3b$ $P?r . ...................................... lo nOljDLrflanOD sill ,fls ms 3aiIt srli flattflt*Si flwAote;nt:Sôqd1ajU b$ s tUT Øttom '•_- 4r tk- ' tdtLsaser 94UMV94 P t tit 2Dia2sb &iilw bqqiup' Thluocle 5bp4 1 oi 3 lo estmidil orb at bstoie elood Mit lo - 14 t1btr1~ jb) a oiAb'e*#a618'oiléirSi jsrft ;ira'w , r.r-rç,et; LW U-.L ju'.1nZttIi., -. . bs,x3 JpPz4qcqd.iPn qoi1a ahS} 5i4fiW . hW 1fiMtkf dPt Jjj3 al-iA ,aant3 tbniH .aeasI3 noUsou13 ,dflt Scnthn'aonoxsvI •'- Officer in charge of the Treasury. • - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 167/288 (1) (2), i) M .. 1tc8000n4?b0Ve noUahQOvTQM hc.,n4p 12,000 b,d-thie 5M.2E do. 20 -15. cc5000th8ODO 8,000 12 ac 4000-to 5000 6,000 - do. t3QOO.. .... 4W5Qb 5M--E ..... 6F wo2QQO...... 2000......... 5,qiolWrrnw .... (6) (7) 000---own 2,200 j:-C Pot : i,Z50 H 90 on 1.00€:: -100 ..8iPthc%o -i 3- are-a-tt 19 aG - - •., (gff-fl - Standaid for -,-L' ,-jj- .oriUto Ga& - Bcxi -. I. hsaHi e iibrtrkd.s 1c.'urtL'- 2 - L-21fl - L-r'sv-f'r cte bfl1jftnual Grant. - -. -- sasSy Bu&u1r g jan01 I ownb nexib cy q ni 1b% of bdk in the book-stock required for a g )n4qed provided such libraries.SatlSlY all other conditi.o iose iibraries which have 5F Ldiñg4 shall, be given encourpgemeflt by raising them t her g]ade provided however that this benefit will be 9fl1) year after the construction ôfthebuildin........ 3.. ThevaIüeMf the books.in stack will be taken into consideration. - ,' nJad V4 .....- --------------------- majoritS? of the bdOk in stock it-i the libraries comihg iiiidetA of better standards'th'atlThtfse stoc ininggrades. These libraries wit - equipped with a1asics as well as;reference books. The avefge - of the books stocked inmelibraries of C to F Grade should be while that4n1t s4lIagøt0 B Gradess1fl$ be 2 .4. Publication Ld11fr ment Or-frorn4any. other son should not be qrade. - 5. Libraries haing Radio, tv sets. Women's or children's activit$S. i Education Classes, Hindi C1asçs Arts Clubs, jTurser':c Aiigata'QQdtCIftUlath1g y1k'6V aYirOthe SOefai'áetNlt.WS V given one grade more and the nextchigher grade fixed. - - 'f tJ2f55'C ,uit lo s,scb p1 t93fflO HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 168/288 ties a" U.: ;rant Tin (7) (8) Wn 2,200 1,250 i.00d toe the v i for a :t condi fetion d them LII b or hose tries aver, i be: be F .1 iher,. ivitiIi ry 'it]ë's PublicLlbrarles (KerahGinthasaiafrSaflghom)RQIOS+ 199. .J. r:rI'.4 il Iiornr;Nb .t2A.rr/V jjtl ttei t rhr,ijcr. 'uI :Lrg'. Ti 4 tl!r rrr ui t;tirn :1 flt)DIXTJ(I'(Agifteimeut z!i nqruq'i&'U h'tij 2.J$'VLg Ud JP1T!p1Z out tsili (zi'.cXi -Tc itr.uth' ARTICLES OFAGREEMENT maddkhis the:... ......... .-:........... n r r-r ......................... 41 ion&thdüs'älidIfiih flfirji%djid 'II J.'f) uh pJpJ rrcrrsIti*yurnfln ........ 4d n *h kwt 'fir; t1'9Qfeiflafttfld tThN4 Width') thàv&ur of-The Governor of Kerala: (hereinafter,calied-tthe ;icLL'{d btUwtJpt of tliieth 4the State '- ,Jvcnj10 7GW 'ci 5rr1nrriflvifl d1 , oUENthpliaibr-fltsBcv4brnr 1 JI' (t Idrfo thVli1'$95f I prci 7'ftflo tL'n jbnt iinrr Q - 'l7J.t:nLt &bi L u : ts6th j,jr siji to ',11rtJ. uio to Cn)Ih 2& itIflIU- t ofmrfla f mM eulrthePUrpose .ject S. - emsnn ditions hereina-ft er appear•ingo which - bunden has Jfl 'ftut JAI8t rvn_ l •'__ - ttj J k4.consideration of the Governmnt agreeing tohacNance{algrant of to th&bounden the bounden shall coruplele the construction of & hoc. IJIZIfr-n,. ._..aLttC.-,at.J*JT4JL,........iJtlt,. F!] deishhfl be'paMtRt'on pfoduetàitdfA(cthlflcate fromn a h fliblic Works"DébSrttheht St 1etIii the rank of Assthtaht EigiAeei-' (Building dlvisthn) U the' localft9'thttie effect that the i6fjbçti bndthgah' oti6ñóffdthitbfé has been othpIeted ...... . en haBonstruct the building stxictIxci accordance with the iate approved by the Government. .dénasuresthe Government the ptdpectymcñtored abovç is. itheld'by it under'Kuthagapattd fféb'L4ed'13PIti üiider am holding and that there are no encumbrances of any kind on ' ...............'. .- .. èlen shall conductthe. llbrary.in accorcianceydthjthatiulealld ilssued:from time to-time by the Government:or.lt accredited HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 169/288 2fl 1hcth)iR4Its te disezted the build . ing and the 6. The bounden shall not diver 1urr2ture to any purpose 01 f pjpin i1ng the said library. 7 The oundc1 thall keep the 11 jijdings and furniture ir good and PiaflS &ith uedfdf the purposes of ,thelibraflt.. .... 8 In case We ritMg,aP€i xqiatft3Y time found not required foi ,,4hnrrniigrflh1mflSeS - reoi 4 detçrTi1fle by_thçC)e.r.Q rgvoC) 91n wc w9 rn,bibktF prciVisiWi ' by the Gderfiment v wag of grant. 5 in 10..: .TheJthUT)t1 - Government r1er ory i.iest91.5e pvcPt and immovab &effflQ the den ango wfl Nn h'tht r earc 0 f4 .vgnt1a4 WI'Wa 3nianm - ñ paiqqa ctoidn0 tJFTFI 30t 11. The bounleft Whereb 01111­ y âsâures the,00vernmel1t that Sri...who this agrecnw.nit.has go Xsi& $W o'&iillhe tAkgiLe pgr4ItEtti3 ft rr ;citn shri::::. of the . ir%P9thiTh 1bthfi°df the Thfaiy hdWñ ti'i&Wa1Qfl $icI4 ffui' ,iu . .rf tw gLIttYD)d in ntlIrftsuB -i'ibrtu rid bMrrn.1 r.')fl ,t'cfrf •; r -• 511jjg byç$h 13 rih q.st(Fre5ideflt)4l id lIit1e .tshrunc ,-r'2i?ctA L.in1L&.•nsrh2t1 OL1Jtfl - 1IULXI .th t f{ !3 ,Sjgedjt :d.btnckiei thwth ar1R' 'f r,- a nrs oiq bnr ;:9. t U d1 ot1ntJt Shri.......... çt r t' .5fljk1r1i unIt lit;)flj ': flt1i-'.3 •f'. Is a a.4 hsnothcioait 1 ) Ii.he peqn&p esçsj,- hqs nA -ct c n -: . 'd Ii s I Ito, rnW I fl UJ 1. Shi......................................................... .......7jst: ..hL.-... I I i O%IflfltI3UO - 'r' re L'.-r.b'' ntoi HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 170/288 iaicoS.%vI sdi woi ass-. •-a ,.j. ---- - . - iPliMo to noiubmq no ytho of th ion 'i'r5fli1i3 ru rnnl 511iui-3) terms and conditions t6 ëcRiMS id ?nrnrno rnr oa,cIry4l'L sa1 •-;.c 1z_. L oAth f?.eeing gFdiwofe .......... ctBw&reby: follcws jruI%& 10 n6(T5q1(u19 Rn tffiM kW-... (U Rthksalg Publit ththreS Kbnalat 0 Thte 2Gfl ithe I and ;es of C p2Q. bnac't -,ciI vu; r fonii Nn Sin ijbhsj'J irI "- miriu ijdll'' (it h:di'?Jtb5C iivI_t -)fflfl ,oqiu !i i,: dz, Un;i f l r)uhln.4:oc.i i o Iizvoiacit MIt riliw' -(tno ,tieocnuu nss%i?$W D tti*nu ij.ii!nSq3i - tmesRd?1€bESøF f day of 1 1,hrini reuictereckunder-,the -4 iflfit J 1-: -.-..- c'.. c. r• L~i - i if y ent, bove a intgotpowr and authority to constrict the building thereon a - . - ():.The bounden shall conduct the library -; and regulations Issued from time to tithe byüke Governmep7t-19r -aflY 4 !t other Authonty authonsed to that effect by the Government tii$s- t(hThe bounden shall not divert or allow to be diverted the buijdiñg' and L.a - . -- trrvU 51 , 4 -$ljejurmtj.ire.to any purpose other than maintaining the hbrarf flVffeAiounden will keep the library 44 - :btantial repairs so thatthe sathe may be.alwaS fit .fdfthese-oI- I atUbrar3. 44 I - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 171/288 9 acz Ettbllt ±,brufles(KëEalaJ Rules (g) In case the buildings ai tlnlillnte!aft at.any time found not required for the purpose of the wilibe diverted to other similar purppse only with t qp}12Lthe Govetpinent and also upon repayment of.tne *unitf ..........'adV&ncë4 under this agreement ot so,thuc .po±on .th&eoTa the GitéthThèflt. 2. The gra] ;t-.anou4W6f .?ilP effQ11dU:t0 -the Bounden only in instalment the ThMii*ththtre' tiifkefl)'¼ Rs. .... ....... The first aLS is hereby naid ao't&B '?!5'V IIThEt and only on .ip.tht , -. . - cert$cate ctfl•afl the y3-P'3'tY9 taq.e&PM9 4c?*Yk Bcundefl,5ha1I corppty with a thtfl ia,ld eondthOfl containedu eJtflwp1ea!dte3ahaii beII,t4ingoh himtt '-c L'nbl4 i N 4 In ç se the Bounden commits bpeacIPbO411 UeSY id prfoTi !errIL' i satiäth ngrg IflSRU 1tffgMthdeñt1t r'eftthd the arnQuflt$ advanced by the Government by way of grant aiongwith s 5g)AyJ irctn fli P hcLflnt,he-eliøtOtO any ppttion,of the grant. : otIo4.is rnt)inz 5. 4 Sf H'J tnoe his qprties. rnpgable for th. t 1ieJiWS,tP pf %spfl\3ght hj'p?Rt aK4ce3rSnQiIlaJf# 1veac an I such with other manney as the Government may dcew)r ;4q 1 ISI 6; /r,teli' fl4if Ob ........ qipy andyear;Ist the vMften. tu 'uL tn -flfl'" flLL.JLr, m - . 1 5inedhvShd...................... . - d1 rUr ill flE In me presence oi witnesses .iYi! J! 'B E ()T,IrdE%i Si .- auzi nIl b, rsit !FflI -: ;;nrn z In the presence of witnees . . L ptPMI"Tfl .4i'' -.-. -- (2) .:i *1 HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 172/288 PuJlc Librai2(Kcr4a C.rithasaia Sanghon) Rules 203. FqnflprLa (Pcnsip & Gra.tWty; chen'1 - - The E~xpcutive Con mi.ttee. 'Serala State jbrary Fonnal4pfllieaUOl. ¶91 fl4910111. From •nirti t - 'titt. íA. - - - To -. •. .. . . - Sub:- Application for sanction §fJei3sipn Sir, L I beg to say th2•t I am due to retire from sçvic wilffet-frorwtit;;...... my date otbirth beG.g .......... I therefore request that steps may kindly be taken with a Vie* to sanction the pension and gratuity adnilsible -t4mebeing sanctioned by the date of retirement. I desire to drwny. eiqr from, State Library Cour-cil C)ffIce. . '. . - 2. 1 hereby declare t6at I have neLtber appJd br m je-ceivod,any pension or gratuity in respect of anyortion of the service tualifying for this pension and in respect of which penstonand/ar gratuity i4.ftaiXfled hrein not shall I submit an applica1ox.hereafxt w!±houtf 4Mtjtiga reference to this application and the orders whtth niy berpassedithereom 3 lencloseherewlth (I) Two speci nen slgnatpre .of Wifle,iNk' $tested. (ii) Three dopies ofjoint photograp4 of ny wife and mine, also ditly &tte$ed. (th)Two slips beanng my left hand thdnib act ger. 1n1pres4pns (iv)Two slips each showing particulars at my hdight and identiflcation marks. - - ... . 4. My present address Is ............................................. . and my address alter retirement will be ................................. ..... - uje: - .. .. . - - (signature) Designation. Note;-. Any sukreqtrentthange f ad&Ss thoithrb ndWied10 the Kerala :., * This is re'quired only in the casof persons who a}e1ffltetatc and 1not sign, their names. HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 173/288 ... . .. Jg%njr -"i: -- TE H IP• §ikVH&Y &ncii - --.. •-•-•.. AppU Deathëuth-Re&erneflt Gratth j1(Y 1 L Nam.c9fppP!ica1t . .r.t.vV4t•y 2. Fae? Vai d ohu and's .... .. -' JT name ffl (4 g aa;an • .- I C. 3. .. Religion .anallQflal1, t1r - .. .- .: 4 perma ntt?eIdinii â&es& shothng B1gét/tOVli/51SibQ& aiTh state 5. flQjJ3f1 tdi orji&lqcft cCU. nam&if Etab\ifimeht • -.. - . -rr arK; TnZTW - ur-2 . • 6......DSicSN w4'sflW% 0j,ubmfi h3dJW? at f JMi3tIJp' yk±tr3th I f ..........qp-dfljj to DJ,;b Jj0WI th9 bris c!or2fl&U of" ro)flcce fill -Tip 1S0Ls. : .Date.pf.COrnmflCemeflt and 4 -; . .. noiafoJ k&2tfh vsd Jsd o1n1O3b x&fl9d I. id•t ;ioi:gMOUiP r~mt'STU tono!flOq ns To nq Tt ni vficjYE1 • fI9irW? lo hq çbna-noir3q - n; tmdin 1 {b;cla oii ;4flu?dE1d6!P h1 bi E clorIi3 qqc airit 8. ffi rE,m,1 Ciir9 -k ihtertions nTh4Wfir a X2 owT Ui L5?' b-MU ftVrthhs tilfw-'m10 f1q towc1c nni . 9... 0 fl 3J1 qlass-dtpenslon pr.ratulty. Ii [ in 4 qil' upTjt £nhif5ffi1i1bt b11*1Sd m lo uoxflSCi n aPde i)FJ e9iI? twtm(fl) lu Average emoluments - A ;,nt 11 opoedpenSiOfl DL ifl5 C 12 Proposed gratuity iIrv nrI5 ij r h I (aj - Proposed death-curebremeflt • • .• •)gratuity, - I - I . . - •• • ••. br.s ear, g1 Jekerap1 aw;r'q io in yin) at Pinrr ,ic,di HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 174/288 -a, .1 '1_s which pension 1sytq :eofjayment LR Li',vsy i) i&4sion rulea opted/e1gIbe TflS by lnt, b) \11ether nomination rnde Thr. .1 . 9I Mtic thith-& ff&i$ . I ' —J r9ss .jS .&tbrI the. seiw1ie cijjn;rtt t' •--- I -C:. 0 — I. Thumb lrnpressions't Thumb, .nqtbeadruttnJ:rn.ac .. . . Fore fiiiger, Middle, Ring, v . Little finger, _ ) O ers ns whoare literate enough to s1gn%1fjflaIneS.ntegpsh,.Hrndi Cbr e official regional language are E&mØed from retrthhgtthefi- .1 - -. Ø, .f .- and thumb and finger inipressiqns. - hich the applicant applied S u a I-' 06 _I I -; ;S!gflatureif Secretary tr cr - , — I. ..- . - .-... I 1 HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 175/288 -. - - rta-fl-. tz siti%- :catc.' nSU(X1Q) & 11GM 1f9 iIDUI# £f(Til )hCI I rrr-)crrr4Io 53 J't 4 i1 zt-fl:'!'ir' r enrolr flTrng -) ..tutt jtuim jiszbm inC V - • - a • - sij2r1fl Al ill rd 3ictsrnlq ro st,C 1j - rjt;cc n itrnd dst1p sbu •.: - - rng,n anzi Natc fltO\j - •- - 2 - ' - *tnt'ii. çj0 j;i1&nbI •VL "-:mantht cP,1:h-F1: - S - ]nwtVii'te Att rff n&ea5i4rn! drnucfT ) 4 H • • ,en;'- lat' .iie rc;u$iit5t ,lbb;M ,1n11 7 - - jrnfL sItiiJ r IEt! ns jia I -Dr M cpnm jcpt ili.)ifqqs r1i3 qqs sili tbtr1;r*O' GCI çîØî acI .i4eio:;-V •a - n 'tEl Q :'n1nczIts nt:-t•: - sc!CtIfl)- UCatLV'd jp..rc1n of'n icymcV- - E4. '• rrflli'C -4ttthkJ .. - - 4 L t 1 ynd acc : --ij,tto: - • I --1 - • V • d 1 - - - If - - • p - :csec,nb.t? & - •- ( -S - o) • -t-.rrrrnv..r ø - -' -04 Wi't c'ca. nrtr 'r_ - t cc r 1I F- t.. •. -- 4 HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 176/288 .Piatffl ftJi!br s(KvaSJrarfth4~a1 hdin ftiS rrr•i• - . - - OV1UJ33X3 ,crr 1. As to character arid past conduct of•appllcaiil . . 4 2. ..<''Wk ... - E5cplariahon or any suspension or degradation - - et-_tn4'r.tt u t--- 64 .!kgarding any gratwty or peits1oready I .rdchedtbytfzeappicant .1 - .74. . :Ari9other'.remarks •- s- 5. receiving authorIiy t...:..2.n... -•-- --.-, ....... . . -. scçyice.clairnea is estabLishedi - C and should be admitted or not ta-I-- a - ........... .. - t ..-. ..t' 1. -. Signature of the Receing .:. . . Authority with designation. M&èi&d: . -7 - ..- -- -. . ........ ..................... -- 'c-: fC' Ic ?.i-)'jsq IIOIrit'-{ tLC .. TV4 1? No314 51211 5?UJT!;A - £10(öThca7EhP )te'I1 tJ$ cS t'1\L'I Deathcuin-RdUrementGraudty •h,mnth, k' ij-, ;L; - 't . iMluatfon . cpplicant . • .-•. - - PhslonorGratujt........ ---. -- f.pension 'sanctioned .....- . - :• : -. • ..... . ,. . *death-curnreUrement ... . .. - :- .. fi'oned - - . -• - -- - . - thhôerheht . . on iiWe Assistant - . . . Secretary HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 177/288 at5c S)S.a(# tc (Pensiofl zQrsqil4Y Schrmd) it The ExecutWe;0Pmfu1 & £ FGIQ0t sendiilt RènSiOU Papers t 4hB3i1%lEt IbØ ba i tW • - c c offieeo[the ...................... IC) 1t vbfitn .. - j4niIqqB - anodfli ptr5 ) lo o c aq nft 9qP at a ton 10h jwh 3U iO b s To -- tlfl Sub papel s of Shn I - r rt/te Ref: I Sir, oad herewith of S i I have to fw n his/her tide t9 pe - $ l as per list t' retired / le..... instfl1Ct carefullY observed titustlO In -_ - 1iiiS'-' 10infl - in'nod-tt. - - j)tiUti nfl. - : $ I Ma From HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 178/288 Pul1ic Libraries (KeralaQraflthaSala Sanghom) Rules 209 List of Enclosures Formal Application fov pension (Form No. 13) - - Application for pension (Form No. 14) in duplicate 1 . Invalid certificatc (if the claim is for invalid pension) Service Book duly completed. statement of average emoluments in duplicate LastpayCertilicate 44 7. (a) Two specimen. signature duly! atested f (b) Two slips beaAng the left handJhumb and tIngei ithpresion . 8. 2 Three copies of joint photograph duty atted. 9. Two slips each showing particulars of heightafld7ickr4ffieati4 fuarks. 1.1 Address after retirement in duplicate -- - ii. Non-liability certificate - .Declaration from the pensioner conenting the recovery of liability it any, from the D.C.R. Gratuity and Pensidn. . Declaration for Anticipatory pension (Rule 116 ICS.R.. Part III)... peclaration in Form No. 9 - - 15.: Momination for Family Pension (Form No. 16A. 1GB, 1GC or 1617) . - WominaliLnf&FaniilyPension (Forth Nb. 17) in duplicate (Rule 72PaiitIHFtS.R) Details of Family for Liberalised Fámily Pension (Form No. 19) ion. we been- SNot necessary in the case of pero.n lilrate enough to put the signature. Form No. 16A aitlfull - (Pension & GratiMty Scheme) 1O The Executive Committee, Fce:ala State Library Council Nomination for b.C.R. Gratuity (Referred to in Ride 37 of Part III) When tM Officer has a famiy andivrishes to nominate one member therof- I hereby nominate the person mentioned below, who is member of my family, confer on him the iight to receive any gratuity that may be sanctioned by the - ala State Library Council in the event of my death while in service and the right leceive on any death to the eXtent specified below aiiy gratuity which having Come admissible to me on my retirement;may rcmain unpaid on my death. ;? I HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 179/288 - -. 210 Public Librahes (Kerala Gntnthsala Sanghom) Rules c—o - - 'I—ct- 0 H - .0 -a ci COOL • r © Cfl 0 0L >L.LtC c I - I t; 0 ci .- I • '4_•.J c)aJa t.cO c E v . 2. - cJSctoc— o - - E - I - 0 97 I __ p o - 4) totE 4) - .64)08 - ..- . S C-) Ott - - - - - .93 — - U K •• - - r ttto I C. I - •èt - - - - #_ p •; I • &I -: : - j _,_ -! _?, ___ HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 180/288 Pubtc Libraries (Kerala Grand asala Sanghom) Rules 21.1 This nomination supersedes the nomliation made by ne earlier on ....... .....................................................which stands cancelled. Dated this .............. ............... day of. ....................... 19. ...................... at witness to signature. Witness to signature -. - - . . ...signatureofOfficer (To be filled in by the Kerala State Librait Council in tie case of nun- EèttédOfficer) Nbmination by......Signature of Head of Office . ..............Designation / PiLoibrma fer acknowledging the receipt of the nomination form by the .etäry ri,4c,knowledging the receipt of your nomination dated/cancellation dated jdminatibn made earlier in respect of D.Q.R, Gratuity in Forw ....... I am A.4hat they have been duly placed on record jsignation) -. Secretary n HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 181/288 U Granth4S3 saughom) Ru'es Public Ubraries (Kerala 212 .v4)> '->'-0• -j g - gt I) ,Ittt < o I 4.1 r1i0 V 04)4) • 'a 4) ° .52.E o V L — a a aE - ..nid- li ' V C I o 4 4) — 4-) 0 U C a - C Ca %.i-.-4 -< g cd. . - )Cdt -0 o rt Z I HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 182/288 V-Cd Q 2 - r - - tt — • lt_•- - 0. - • tcd -• — t-. ? I t 0 -- : -L ç o Z • :-.:--- 00 - 2. *CY ....... t g- •- 'an (I) : - - . •; v .- • . - - • : : t- • -- •- joj C) -E : • • : •• : • : : o • cl -: • _ -: - 21 - 2 -. Mcd 1 2 --- to V .t - 1-i- • 7 PublicrtibnMes (Kerála GEanthaàta. Sanglidm)idRdles .213 HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 183/288 214 Public Libraries (Kerala Granthasala saughom) Ru!es aD -VU) 31C?t (d>.d pt 0 t 4) Qtt tt• - ' 4 E •Y- ct 'U 0 ;- C 'U a -- a) !-4-- CQ z:s •Co >,sz o Ct Z5 'U >. 0 4-) 0 >, - a o::vt CP) cd , V - tc "-t 01. iflh a titt 1iI C - 4 Iw - :-0- Id EE 0 • .*0_-• z. HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 184/288 -Public Libcaçies f(erala Oraptlasala Sanghorn) Rules I 1: V H cd co w n- • I .- Ct o I - 41, (flt : — r o oa 10 r-e-- - - - .-•- 1S: 'i- 215 0 --- cd - t '- - • =:-- I-C .-• I-i - 0 MX 4: L - - -, ____•t - 0 - • • - --H- Cd Lb I -_ it 0I V • 0' to : c.. -: • : t - - - -: '-.-- 0 .J co ,t' V H : - SH HE H 2 - U) CO CO w 0 . - I z 0 0 r 1-it - Ct HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 185/288 Cl) 216 Public Fidraties (Kerala GranthaSala S.119110m) Rules Q) o -. uC)) 9it.i - V b-W4- • Cd 4-) .:o&ct t tO._) • - - Cd C ct 0 _4)4)• V• -.Vct 2b Z - ciiC HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 186/288 j p1 l)l Lbris1 -ta1a tradthäsak Saithorn) :Riiles 217 1, This nomination supersedes teoiñM'auon wade by me eaflier on . . .1. ....................... :::iich slands (ancefled. - rn -iiVr.V I i (NB.: The Officer shoyld draw lines across the blank space below the last ito.'j't Untg9 T)t nO9nmflO)1 - - entry to prevent the insertion of any nairw at tc fllie has signed) 4 DTh,cl r-clM 01 I -- , -';.- .1 .'f ) r:fifd 'b;'r_ c.N)I:C! 3j4 1 ' •' - 19. .......... ................ at............ ............. ................................................................ .i ..,,.a' - -- - -- ------ - - - - -- - ------- -- i 4 -- - - - L - - -; . 'I., - .. 1111' I, Wtne,s to sgitI e I Signature of, C ti( ci 2. . .., (To be fIlled in by the. Secretary. in the case of a non-gazetted officer etc., a iUt?T{'3i'')iN .? TaitCjt, tbth:g non - PrO forma for of-the nomination-form, by 1 t I - ., ' III;. 1cm.,cI h tyt,nnrr il'uuirin; .i• ............................. .......... . . - ?UI' 3IJkt 50 'ID iri-ation riiade earIer, in respect-of D,eath-cuiri Retirement Gratuity - Id if hh~:.Jtaffi to Stat A - .........................................' ave been dpyplaced on,recqii. ., . - H "it'ftrj'jkaC ................................................. ___ '-----'---,-,--•---'---'.------,---- ------ Secretary HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 187/288 [1 218 public IA urarieS (Kerala Granthasala Sanghom) Rules FonnNo. 17 (Pension & Gratuity Scherne. The Executiye committee, Kerala State Library Council Nomination for !!""'Y Penskfl I hereby nominate the pson5 mentioned below, who are members of thy family to receive in the order shown below the Family Pension which may be granted by the Kerala State Library council in the event of my death after coivp1ébi of 10 years qualifying Service. A e Whether married Relatiofl5hP g Maine and Address or untnarned o the nominee with oulcer .... This nomination supersedes the nomination made by .me earlier on ....... which stands cancelled. N.B. The Ofiker should draw lines across blank space below the last cntry., prevent the insertion of any name aftcr he has signed. Dated this Dayof 19.................... Witness to Signature .. Signature of Ofcer Cr0 be tilled in by the Secretary in the case of a non-gazetted Officer) 0 naUon.by .................. ................. .. .. signature of secretary on ................................... dated............ ......... Designa - Office ......Designation..... 1- ______ -- p HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 188/288 .RpPkic4kIJ.i(ljçraa Gr'inthas4a $anghoip)QuIes 219 Pro fortha for, acknowledging receit..of.inominat1ort formty th& Secretary To •... -' . . . . r rU 1ih.,:i 1- ....... ............ . ........ ................................................................... Li, h.ki, d\wobiW .......................................................... ......... Sir, In, acknowledging the rtceipt of your nomination made,arlir in' respect :offa.Inhly.penslonin fat-rn ....................................................... i.......lanito 3state .' tht they ive Weert dUIy placed on record. ---.il' '? t;cc'.k; • . • . ' - . . ' . . ' r!'i iP.' 'wok: . ....... . H...............:I - c'rt ; 7 Secretary. I................ .. .... ..... ....... ........... ...-: Foftni 81 0.. -. (Pension and Gratuity Scihéme) . i- - The Executive Ooth1flIe K ra1PSh&J1bta1y7cdfiuci1 ' U Ithujb!.st 7litaUon fo?"âflrHilPension for the'4athi&'8fffSfirI............. 1'1 tIt I !:, e )I),, .............. ..- - . -- - ... ..: ............................ th in e Office :::.:----- - flbIu rth' r:c4trtI''- ;I'n'' : 'I ''.U- /_ j';(l-. •'! .j ,ui.t 1.4 Re1IonhI,p - .wih,. thç deceased 1- 'J1'J, it.! .-- :.'..dyftl 5 f')').3 j .._ [ ate of retirement if the deceased was,a ,' .... -. sioner: \nvo[r.rxn 'jut' 0 ii . i i;½n. •; 5 / ePsiqriec10 ~ ,. daser>th*ih.rth the aipiidant'naiWe .ty d. Li, HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 189/288 220 Public Libraries (&rala Granthasala Sanghom}Rflles H. 6. Name and ages Name . .. Date of of surviving . birth (in kindred of the Christian dedeased: Era Widow/husband Sons (Unman-ied daughters) Father Mdfhér H Brother Unmarried sisters Widowed sisters Name and office at which payment is desired: ' DccripUon roil of. ................................................................... .............. Widoi/ Son/ daughter etc., of latë ................................................................................. (1) Date of birth (in Chflsfian Era) (ii) Height ' .- iii) Personal marks :iafly.: on the hand,, face etc. (iv) Signature or left hand thumb and finger impression ..... Small. Finger ... . Ring Finger Middle Finger Index Finger ' Thumb • Full address of, applicant: Attested by: 1 ................................................I ................................................ 2 2 Note.- 1. The descriptiVe roll and signature thumb and,finger impressions accompanying application for Family Pension should be in, duplicate and att'sted by two or more persons of,respectability in. the town qr village in which the applicant resides. , If the applicant belongs to a category mentioned in item 6(b) h, should furnish proof of his dependence on the deceased employee1' pensioner for support; If the applicant is a minor brother of the employee/ pensionetj. the statement agaifist item 8(1) should. be supported' by certificate of age. (in, original with the attested copies) skowi the date of birth of the applicant..The original will be.retujned. the applicant after the necessary verification. 'l . ... .. . It 1 HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 190/288 Public Libraries (K?rala Granthasala Sanghorii Rules (Pension & Gratuity Scheme) The Executive Committee, KeralwStateUbrary Council k)etail, ef Yrj0r.alct?3rniiyR!nsApn 1 Name of person to whom family pension ispayable Personal marks of :.Aenufication (2) Height . .. - Date of birth 5; Residence; showing- V-illahe/ Tatuk 6 Religion and .'Jationa1lty PLtce Late FonüNo.20 - (Pçnsion & Gratuity. Scheme) . The Executive Committee. Kerala State Library Council' . Officeofthe ......................................... - . Station ....................Dated.................... Sab. Painent of Family i\tsion in respect cf the late Ehri/Smt............ The undersigned has learnt with regret the øt'- of Shii/ Sort............. ...........................................(hereg(v the nne and designatibh of the eased Officer) in the Stte L.brary Coun:ll Office/Executive.. Committee isdirected to infoim you that under the provisions of the Pensiqn arid u.tty Sçhcme introduced by the Exect .tfive Cohithittee; ou' ate ehtitled to tilt pension for life/ till attaining the date of majority*, harn.acLdjpgiy.tQ suggest that.fon.'iaLclaim.of,the grant.uiFan4ily-Pension Alamit-ted by -.yoicin the. èhc1osedVFotiSaiOg Withthe following .êtits: - Death certificate Two copies of a passport size photograph duly attested by a Gazetted Officer, ,3, _ Gurrdiansh 4 p Certificate where pmsion is admissible to Ine miner children. Designttion: pension is admissible to the minor children. 221 Signature. HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 191/288 222 Public :Libra1t (Kerala Granthasala Sanr,hom) Rules No2U (Pension' and Gratuity Schemel The Ee&iUVe CoffiftiitteC. Ktali thté Library Council Whereas the Executive Committee, Kerala State Library Council has consented to grant ne the sum of Rs ............ .............. ......................................... per month as the amountt of my pension with effect from .............................. and or the sUo .............................. .....asthe amàunt of gratuity/ dcthcumreUrem1t gratuity. I hereby acknowledge that-i in a ccepting the said airiounts, I fully understfld hat the pension/ gratuity/ is subject to revision on the same beiug founc! 1 ntltjed under the rule to which am e s, and promise to be in excess of fha f refund any amount paid tome -in eiSs of that to which 1 may be eventua1 found enuded. I Signature of the L Signature • - V AddreS and Occupatipn of witness. 2. Signature: -• . • Addrss and occupatl0n of Witness. - 4 The dec1ara n should be witnessed by two persons of respectabli the town or village in which the applicant resides. I HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 192/288 n Public Libra. les (Kerala Granthasala Sanghum) Rules 223 L Forth No.22 (Pension and Gratuity Scheme) The ExecutiVe Committee; Keraik- State Ethiyc€iuncil has Whereas the Executive Committee, Kerala State £iary Council has consented to grant me the sum of Rs......................................................being the amount of Family Pension due to me and lot the sum of Rs ................ the -. ....................being the amount of death cuin retirement gratuity / arrears that of pension or gratuity due to Shri/Srimathy.............................................. (here ity/ I give name and designation-of the deceased officer) 1 hereby Acknowlsge that in accepting the amcunt (s) indicated above, I fully understand that the faSly und :- - -. pension due to - me and death-eum-retirement gratuity, arrears of pension or to - gratuity due to late. Shri/Smt..... ............. . ................. ............................. tally -- - . . - - ..is subject to resion on the same being found to be 4 excess of that to which I am entitled undir tht rules, and! Prbwie to base Q objection to such revision. I further promise to refund any amount paid to icer e in excess of that to which I may be eventually found entitled - Signature of beneficiary Signature: Address and Oc-:upation of witness - $ Signature: - - - - Address and Occupation cf witness - Separate declaration should be filled in by each beneficiary - Declaration should be witnessed by two persons of resjectability in the town or viltage or in which the applicant resides: - I HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 193/288 U 224 PuWic Libraries (Kerala Grantt'asala Sanghom) Rules Form No23 (Pension and Gratuity Scheme) The ExecutiV6 Committee, Keralà State Library Council Application for AntFtipatOltPeESbohI of Gratuity Name of-applicant Father's Name. (and also husband's name in the case of a.married woman) Religipfl and Nationality ResidenCe showing Village and TaIk. Prsent or, - last employmnt, dctudft-. namé of establishrncnt Date of 6ng bfsMée Date of ending: of service Length oi:serflCe -including interrufLti91i Non-qualifyiqg and intetrUpiOfl5 Clés of pnsion or gratuIty applied for and cajre-of application io. Average emolument or pay ii. ApprqxirJate pension entitled to under the ttiles Two thirds of the amount proposed as anticipatory Apprwtimate gratuity entitled to under the rules - - Two thirds of the amount propose as anticipatoly Date from *hich pension is to Commence Place of payment Date of applicants birth is. Height 19. Marks Signature of Secretary HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 194/288 An 161ffIØM lmrised in my favour, I .hercby dcc €'Tak E1SiT and Is to me has promise ka in , 't it upon suen ra as sig ensfl made to me has been in excess of the amount event.ua anctio-tedj, shag $ - --rëpay all such excess payments 9çjediicten frem rA9 &Af1g' H's'bn oF .4ràtujty. - \soIqzts bsea,b srfl at qtd&nottsbSl S " '' s PSYb&FJSJh 'affi it .luiacntitthi lo 131zC1 -C Major •; : I • 310 in f[2S91) lo SJEcT d Ii b-'-ibnbl hz ,Z'n.0 In bns fl1flJ314 3 UC Cn • - • aro3 iswoblW \wobiW bei334b fl& pJ flrqrr•.- - •,•. .. oempa £I3(Th 0i3CDf30C00 Q,JTTh. - (si3 nsUehrf) dO-uCFIO iuC1- (I) 33s 10 bnsd no n1I ,d,zmIsnos9 (H!) wotaatnqrnt i5riuI LliMntrudt bgsd-StsJ (vi) xbnI 21,bbIM - AipIicanV6 jgnature31-1fl IicrnP- trii'fl;: •Signaturrflffad of QfIce: — 'Head of Department .:yd h3latThA . . .........- - S :nIiH L. . j,jj br:ns idiuinrgibiis (8 ,rmruloO) Urn Miqh3b 'nrr -.tM . • j;ftjgj-fp £1I)i2(T')CI id uIOiIfl9iIC[qLS nIvnnqrtu-':n.G anoianrtrrd - peisofflO bMtsssO OW! VI! hoiEfthriti (eJd JEinq?e qvsi nit I&1 insodqqi 5111 rf3JrIw çp w,1l' '*' frw't sd4 rñ nh1u5r'noqa5 I HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 195/288 ptbt{cltSe (wetalâtraxithaS sa±ighbnl) ItiIe . 4PflSiO3j v1 -Library concil The v%'Y , w1mttc1 t# )! Libt1..1 scd;E81flhJY Pension) :Fthm0t4P~ a ta of late Sn/Smt br cn4 1e i{b' ioi 'f&' the fwIlY Applicat'lOn Dr... gn uoh - ii1i tHe a bifi c' I-I - Vfl .1 - t :1..i.tiitt •:. i the deceased employed RelatiOnshiP Ia pcnsiofleF- D'tc of retirement, if the deceased was a pensioner Dr t.e of, death of the emp1oyee...Ppfl5b0n1& N: me and age of sun.lving kindred if eceas1. e1.4 Wtdov / Widower Sons - . .- -. ffilO IL I dr{nti 1eired .. . --oh f'jV :o teld thumb impression or l-ha n 7. Su'nature - - .wr ' " lCD Tfl' those who areñot literate. - the càs&hf 'IV rt fl? :rDrf' - ......oS., -enough to' sign their names) -r rc t fr,i _ roll ol Widov Wid er/ Guird1afl of the minor chil . . - l)escrlptiVt . _t -............... .... odte...... Date of biñh (Chdsfian Era) Height (Ui) Persdflal marks, if cny on hand or fade (iv) Left-hand thuffibian(i finger impressions frngë" M iddle Index . Thu. Small i' . c bt'fl L!k Finger Finger 9 FulbAd'dress bffth&ApPlthbXlt :tU9fI' Atteètd by: .- 2: . \VitnssS: '4 8) and signature or left-hand thumb,. 3 . . Note.- The descriptive roll (Column for pension should be impits$ons accothpanying application by two Gazetted Officers or. 'p - (In two separate sheets) nd a,ttested In the town or vifiage in which the applicant rcsf responsibilitY ... . [it HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 196/288 S 7 57 Portia No. 25(a) tf...:•I_4_.t.._ ''.' on - - - -• (Pensi'and Grab3chethe) ttlr p';WerS- Pt 4 Lit:.'sfsdt- eri-'r ;e •1. bats The Executive Cornmfttee Kerala State L1brthy&ouncff-,,3 I cs(t L bniq -'ci .dt vNrivio !ERt1 nPd&o1PQfrt B3ffUJlThU"r. mI- 511! ens )br,Ifl b lnrwrth tidf-m 'd haT ,mdb1 nII xoqu .1.......... JJi3t 3ebttabIe.Th ;cnnl (suau 03 ihiizs4 flrsr&biaetrttLto raotYuboq-4t Head oAccdithC' ..7.. ''.a4;J4t;. Et.mo-ft 3rI9cn*)nJyfuorik jor.Flead4 w" ':......... I bUq. t5cF:'stR1rbhOm nq ............ ........... ........... ..............aR to no-tarnq yIinul .tRZ ..............:.&.:.-,,.. an& of Pensjoner.... 4 ' 'r,. - Jmc. nda lo cIhSbto 'Ujji flIlpnrwolIul r SW$r4,S(fLi\1flh30fTJ,th ç2 4 c(nwDrv\wob1w.ruEfl1,floUtMiqqS1O L!riolhcutthnftih5 amily Pension .s - - - - . -ass;-oipcis- Approxi: :-Pe1igion Residence 'Amount of 2 onvafltheI, - mate4ath,.. 4s1i-oWi Ergthr té nth ly ber - ,NaUqpâllty. ..v.I!1fleahd,....;,.pe!iSion ;'ib'd ,' - • jt1 •i?!•t ji.urganab. Vrc'I OT -'i;; • -. .. prr-:I.'. IA- sna cs ,g' Paw .. Jde it ,JP .r;';P1,kt '.21 - -ci t z4 trsS., •.iV -, Lni:.-5'bt •c ;-'tt L. tfltLu UIOci-1..c t,-. .s- S'j(tz ie1.,k- e. .d SiI.. LI .cr-t ch.li elo-tct&urI:nfli .uxba o -idsiI Yl liEn?. cuiieui"q oI .1 D is-lo srwtani nil rwoo vim to e&.xnq - C i •&.ft ....r pj.'iflt\tj PensiOrter- Mhr,de. :tuik -i 'iht;r'. w-th ctp,rt (;ftjt UT............................... . . at4 . Lt.;t. 1;.nwi:qsoxciw1fk*tdt;itjw flt3eXp.. ;iWti bqrx *!Ihr 1'~hoEn,q ul (t} 'S -Udi sq ni u7'qqs a; bf!rtIOiaTfl?ttU; ?sIsnnl ol' frfJ Igil yftbcdw a*rnilUo trtuo?n rio intqq Ct ioranj Council, tfsci eijd) J.1n6.• 61: '.i dtod cti iisU SuuamoO[cTi roq%fl S 'L fuiotcr vritThvm!fli HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 197/288 228 public LI! ar ntt3aaJaCsanLbPrn Rules No. .0K un&l Sir, 2 \rtlifloiD bn aC QII tCd sih jy-);K UNTIL FUR HER NO PIEa*Pfl of every MOnth, bepleas to pay to .......................................the sum nourto4 'tuxoiaUSi Rupees...............................................less income Tax), being the amount PENS1bNMJ). ................................................... up theproductiOn of thisorder and a receipt according to usual form. Thdiarh shonld ccmtheflee from.. ............................... ........... ....... - Icfl13fl 2. In théevent of death of SA/Smt ............................................ family - no - R .- .per month m ... ayhe r th p " a Sn/Smt ... . ... . .......................................... ........ frorr edate 'of S tfollowing th Snm 0fl J date or her/his rehiarriage or death whichev 119 ecCWt 8f J cethficatè and font -of application from widow/widOver) u't'rJVt --------------- signature — ) (},notri Secrdt.ai{yfl S ')J(TU tu1* 1h1 d To flisbflrslngflffiCeET -- - - - (Page4) - - - Note. - I. No pensiOn shall be liable to seizure, attachment of seque& process of any court in the instance of a Creditt - -- — . -- >.(Sec-ff'Act)XJ1J(Jf9'7iY £$ tb 2. Payment person with the following exceptions. To persons specially cxempte4 by the Executive To females unaccustomed to appear in public a'td4ti,j - to appear on account of illness or bodily infIrmit — LPayment in both case (a) and (b) is made on prodt Certificate signed by a responsible OfficerJorkGth& rn1soweon1 '- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 198/288 Libitiiia i 2291 (c) To any pçrson sending exer.cisj1it..th&nQwersjf a Magistthte under the Criminal pleased sum of nount of i oceflu.eode or Yygkp . ged 9 .qfk. undezznteIpdian R i*on AcOpr by Officer who, before rotir4iEeht exercised the powers of Magistrate' below the rank of Sub-Inspector. hispector 4 in-charge of a 1~adel Station or by a post Master a DeathnStai Sub-Post Master oq. Inspector of Post Offices or byä Class! Officer of the Reserve Bank of India or a Staff Officer or Staff Assistant of the State Bank<'th' India. . (d To any person resident in India who draws his pension throukh an agent, who has executed a bond to refund over paymenté siibJect to the condition that the latter, produces at least once a year a Life Certificate Signed by a person mentioned in Clause (ct (Page 5). cfrn'i '• I ridur, y., - (e) in all cases referred to in clause (a), (b) and N the Disbursing Officer must at le:tst once a year, require proof, indepeiMHPo that furnished by the Life Certificate of the continued exthstQr}ee —. Thf'theefi$iUrwcirrcaserrfer-re-d-to-urc1anse--fa}-the.-pension shall not:be paid on account of a.period more than a year after the date of Life Crtificaté 1accived and the Disbursing Officer must be on the watch for authe}ffiejji%mwtjen efltlwtjeceased of '.flUthptonenndow-receit-there*-shaibp.rompuy_stop rathr ": further paymhts. . @1 ir 3. On the dec i'd1bTJtVi pensihW fAe ordèWgouiWe imm''dtâtéty Stflrned by MflMWy to thbithfing OfSilith a repdfPSf'thè rdateofs.4eGeace1rtheevent.Qfthe deatkorthe. pensioner certain benefits are admissible under certain circumstances. Formal claims Ti 1; for thesa benefits, duly suppo;ted by legal authority, where necessary, should br submitted to the head of the Office. (Page 6) kbt of Pension Rs ............. ........................... .Every separate payment .4 HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 199/288 (Kerala Granthasala San hom) Rules - 230 public Librañ(S -- 19 19 19 19 Month fd which Djs Date of burèiflg Officer's Date of payment Disbursing Officer's pension is due Payment Initials Initials March H Apdl May -: June July It August September - - October - Novernber December January February (Page 7) below by the Disbursing Officer 19 19 19 19 Date of DisuiinIg : Date of OflIce1 : payment !sburslflg OffIcer's Remarks me Pay nt 1nit1al, Initials --- c. - - #5; - • It ,, - si!La__- an HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 200/288 PubW inrar1c. ucerala Grant sa1a,Sghon) Rules 231 10 -. B < bursing fleet's - iitiais • • ,r'r ' : u ' • • I'. .•. . ff• • Q . ,. - •• . • a . • Q ctH •' • • — j Cd ;.•..•. . •Ø , •< v"i /13ØW1bL • • voc' u -. 'rtr.' nj ni''l' n.: (I .... U cdOE '"ct : V I .t' narks. I, . • . • I . •,• -. 10 'H 'j, H . . . . .. 1)41' . - a it J • . . t ('14 • jJfri]. .: 'U '• s.'9 - I — . . a a . ))fl t:I .41 4 HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 201/288 2 (KefAlg%f- x1gbqm) tüiè - . Office of the Keralk Stats.i1baY c43,uncU,.Th1V10P*'11 th Date of death of e pensl5her to be filled in by.....the Disbursing Officer. - No..i. -......... ......... th .............................................19.................................... . . j Until further notice an&,on t$ecplratiOfl of every month, be pleased to payt............................................. ................................... ............................ ........... .............................................. egdmof ...................... (LesiThc9pe tax)..belngthe arnot penS1Ofla ................................... upoi1I the productio!i of the pen_s II clainiant aT receipt for theamouM. comketice from ............. . ... L ...- ...... F H 2. kr.tot heath rO (Rul*e;.................................... may }itPaid to SWflJmt ....... ... till the date of her/his rçniarriä;. deatli certificate and. Fort of Ag .4 - egh,whichVer i. efrlier (di 8ntro widowTwldOwei). ' ....... poiion. of ths order takipg foiqt tebrding Lb usual form. The Payriiensl bt t. ........................... 5rtiI .. - 1To - 4 Not&-i. The pensbr sh@Ie~*l. to s&zure. attachment or .sequ by proce$:of at the Instance of a. crSito demand against tfr pensIoner (Section 11, Act XX o€1971)j 2. Paythent und&r .11* -ret4 is to be made only to the pen1 person with the .fcloThg(deptiOnS' • - • • (a) To pereonsespcilrY exdmptèd by the ExecutivComfl (bi To females Inaceu(toP€d o appear in public aM t4ersor - to. appear on account of Iness to bodily infirmi. (P bôthçases (a) and b) Is made on production ofRiAfe c 3 signed by a responsible othcer or other well Imown and In ysoil s 4s. -- • - •.: • - -. -( 1 -C. e •-. . - • -t ç - • -• - -• C Ft HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 202/288 233 :r. -I Ic) To any pespn serihg a Life cerünc4te sign4by son exercising -the powërs of a Magistfate unr the prohedure Code. Or by any Resfrar or Sub RIstrar under the Thdian Regisfrafiofl Act. 49 %&2fl ãriy.j OflIcerWho befor€ rth ethent exercisel itibtW ',... • , a an & 3 ° - 1k M Poii?e o Stti~by 4s vsr a lnspecto9fl' chgq 6 bL.PostlOffiEe or departmental Su pds" rraInsnebtor by kpats4 0Ier : eR eserve oftl]eStateOffice Asistflt - evinctJ .. - -: - --" (d) To ny kercon rSgent ?n Ihdia who ht pdsinn tEruh n àgntvhb iiect3ted bond to uct to the ciondWofl that tfiIlatter produceaJeaa cea yealife: ce911191C sigied'b' puinrnenU4ed in class&f- ( In t?, inciiuses (a)-an!d / Office jWust last*Icc reulr4*pt%of3id(.Pe6ntfi that fuhiished by thn, Life Certificate b&te coiitln4vd ,JFst& . of the ensioner!4Ii èas referred to ihri ) t4 Sigit&r,' - shall idt Be: ónactnt of a pe'rioA yea4the datk of Life'Ceruf1(kte last received e Bisbdrsi - jfficer ' - I I - . I Js •' must be on the watch for authentic informatiofl.of the aeceec'f I . I ; ,,t - j any; aucItpsnOner and on- rceipt tfler1fl%W!aPYStPP j furthepaythit n -I I t •-' u In the eventof death of pn e ffir ho e th h c d I t,1 - c& -. the followinaco An. L In ato £eaiñg The benefits of arifl1y Pension or .- Resid9ry Gratuity 4dnhssible unde the pension (RuIeaPtnrd,er F' cerl!ain tcircumSflce.sh01.1ld be se4t t the rsq jdMtith ajin aétaid or payable UT3&F 37d eal ofipe — Treasuly kules. Voljinte. L (ii) Intim tio bqj4tthe eh of the pen rháu bsrxi t&jihe - , v - ac / •-- I 'I ; I ,, a '• i3-' r' . tH' 1&J#4a,( 2> b: !I-.L I: HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 203/288 234',:: :.0 - t'r.54 JI ft 0jIAJ.iU ..CI ./ T1ffl'iIi, J15 . j; $ ,d Q.E! H • .iütS) otciqq - - Pid :1i,ia r2J -gcMr b-tL.-.<'- -t.' - - j3Lt)zi! ;,fJ . ;.- •: - - ,i)) P aIs JmucM1iI3ct -. flO€iV.' V. ),ILL- . • • c I • Sd8h d) I - r (t;; !)2(J b'n-J .. "-.- i txta cp .çmqEnui TI * 4Y1t1I(Y) oaJI. ' -,.• - 1: ,'i ty' '> \_. ,r:te3os • inida. b IEJ :13 'IfltIItnI'I fl .tfL5fLStd • 4.i4.4F!tS1fl4!'41 't !' !'A., l - U. ---i '- - .-. -t 4i !.'/itq1thi E • o 0 -"•-- o V -a!;cnf ,L."C '.: •'• '' -. ) t':'I Q) 0 9 1k sin E to zr 1oS to ?t.I' I -. - I. -11 (lUicifi q-iis t-' j.-ik'' c 'w ,'tt -, • . .:. - D1 I'TYOt< .. fl n's- Vt i°'r%iju fr.c6CI '. c nUNfl'(f ID -;oj .0 02 E: - .4,iYiO.sn',:, ,r-tit'.•4,C + - - - • - .2 42 - - - - - i • 6$- UI rd flT 15 - , -. . - •" HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 204/288 !MPid&M 4F1! §igkwmbThA! -- - , (tt3L2S 2? 'c :2' •cGtjy&iJ ._J. ltr-'?a t..ir-$y (.w Ct 7 E bxriui: jrfflcrS.hiti; rtoran9P - - C HthujoD r,jsi&1 ,53jjl1nnnC'itI&røt rfltv - C) 4 b)iCl b.c 'c u w xY orli'. 0 '9 ItnarioD v-undid M. stcEU1xz ('ricB rns,uq8rUruansvn1tr0 t lit ruva1wfltqp :rri ti . - - . . .01 d,?dr - 7- - .oY .o.q.q t[trst2(tb1SVtI )t 0i. 1 )bsard '& -th no Tt bØtttIti e -rnnotn9q irli :lj;rlt ia9upol o: briTtrY JO'( a ita ,p 9bdhl9d2 ot nutflr1i2 eu! n1niiido -ni ht. ui nodi$q;tfi di2tJ4k(41 iAinvflI5bt~td toihuafr. bslI2jc vIi c9' i5 cz & WrJrtji 4ctht d1 2nbiGSd qlle nfl' .b in rc b,3brt3 o.rS ?t,&loleQaqv 110 V ,innik4ct )fL CçU?),thJ5 1 Jnoanoq McI 'nh-tb ofesdIkiW-ti1blät9ti flt oiJwekcp r' S flr{h9 LIOIgCWI W k z-xrlttoq ' t rIJe31t ciIc'9P10th ith o m: ,ci i, ,it*a .& a iflt41jl:cI &ivtL' r,r,rf 4,tii} 510'G4b ii q S is ;rJi 1noItt 'q (* sktT 1i44M3'n 5di W, rn3bftwi)iLb&I1JW JQI1SLU )JC} pf? olb'3Ii db U ;bfl-iJflft.hE1J0tk ,ornO iii ithj44tii tl - -T - IiqIcvTt b'At1Ofl*)I\ I) .biOO'fl Ot ifl'J1 rIi 4. t1'od-iiigrx-ji-s .r1'1I :' strmJ4I9Pr14 cisH;iD1zQi?9'k tt1? )1 Pl10D oi tS442 4q4'9, rod t i sqi ol 4 tO t4 t?' elnc? inxt q n U-oq €'l r{ 'wut; a nor'ioq no r riFidqq' adw2iJ nflc;i !ntx l )SflAsdt c4tcoufl nasflt) ctinudznC'sc-Qi tc0fh '5hJ tnMGE 11 - iEiifliq ttvn -tlthJt9t S }U9& -t nz ii ijçf J6tJ1 mid ,j--trnn scjitliw, 9b1()trn1I SC I 83)-tfflV. E± . S ot -- :49 r vj,- wj'nn,a ,dT F/ - - - - - - -- - -- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 205/288 dthbc c€ aff4r5 ffth8thfiuTes FonnNo.2+l I (penioh and Gi atuitj Scheme) E Th!e Executive Committee Keralal StAte Lthrai5' Couni1 Dated..........c.. tl3e. .......19.......... Frrti •- 'l Tlfèsecretary.. Lilkdi Council . J2 fJchirikvannthapUfam 5 £ sift I nl 1 atofirwar€here'1t F.P.O..O. No........IrS v Rs... .... Pei;' m&iseziei* to rqu& thátThè pensioner's porfiriifth% order may bEmade' nmn 4 • prtj ' v id Ifpe tdZeth ea lfàettr 1oa a I th h ts ñ' 4tc4 ' 4 i I g e . r b im prfilrst iiy000nn t4 ovmThtbig u de r 11 bdofitoithe pgh6d satfiéd1yourseIhlidetyand pya u as41ie the left h o4eris nctosdoç e*sowis acatiot s ofeIension Pyeay9 thç appthE?entSPom0 m theth h1regsterct poshti ninebent- n ei has executed a bond of indeMnityto reundoverpayrnen o*edgenothe receit of!ePtnlonr A cpdronfth s4 sA l & A V1 #,2i l ' Dero &ed oMThnert&ougP&4on in n iOdef sh thA th d Please Ackowedge rec r pt s Sn t . g~nt i I - lMrr+ A . - .• t., j I .4 No . ' bated - - I ? Co* fon aThedto Pensioner He sh9dRl app%ab'efdiejtfie underignd'd Di(bursig'94Icei to reive pdyment. If, howe4r.:1e ishQ1Ito 1e exeThpij F froi appSfIni on person to re&Ive his portin ofJ4ç Pension1 Payment Ordtr ano drawj4s pension th?o(ih an Appiy effect to the D15uhing OfflEeithrough the A4di?itk vl'g Thu hav exedated boadi of Thdernnity to refund -'over ayments In thelattF cake;. the pflsiQ i'a -q crit.-Order will be sent to him through the Agen No i .. . , Dated.............. ................. . ' bo o............fo favour f inSrthatitha reiert4SrNoE9. .......... to o1o~géj cjSd' dx h& th ewithtebd I The Secretary - - . ' - . -• . -- .. - -. .• .. . . ' . - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 206/288 Of 237 w'iuckib 'd: ku vboi.uo isnoat ?q?ad bltso4ig 'Thoqftuj aictT &ff to,u$h 'rti m<vji vhro arfiff fl9iL$M$'fthi ?510J, if bJsqai it H it inu , Th%E .t; br9.Tt cuu v q4Le5 a'J M,w3wruvn~i Boo No.: I baN hi'' oidlPno'Enb19 I ,d usda itRQtrYU(b 1 NoJ 0 5 1 From . . .. ....The Secretary L....... a ................................ . Ketaia State sb&wornfnc 5as319 .01 ,.Zthkuvananthapuram 11 U ?bpsrf310 5snnsn afftn qu noilhw od iPtJrFT 'onorlius drifT ;ot 5 £SIJESI1& thirfw ic Isdi IQ88SDXD Iii IIJiII thin S ,Mno'âs cit tIaao'ins nsiJhw ,vt;ñ1 . - Please arrange to makei payment to .............................................. .......................................................................... ............... ii • ',2 I .àouscinoInuiolfrrthb,suz) !teflfflty ancflciedzIn: ltter Exeóiitwe Coinm•Jttee Order $dateci'- 1 from the IceraJ te L$w r&iw nobzt noinifij .......sill cx! b.,Lnw-101 qoC) 4. horised above. \etvPe t-f bslsG .........................04 tsirntptjx01 (noflst8) T!i ............ ...........0 tnolaetrnpo3 sil ol ;o JS .c 43911(. .32 itnti Lga Gudia S1 5P neeof the kiin W ty hSTn 5 se recdpt stamp If nycessary informed of the Issue of the order.t, 51 Smee bea iiI thumb and finger r.essibn.of the Oratuitant/3 Legài .Gaw:Waji and, an attesç&tojac of the - ..........avjaci to iS,t, the pension papers sent with I •• rafln*fn toNjoasM) t' , . . -. Li r6;.-trh*Grahsty is deblthbie tr .......... . I - 7.tThé.recovjS shoulU bé;tr&lited a .foiOwS: ' ro 'fl3it fl.,uid be:eriGkea tthai iie gatthtant ed tl$ifailtlhouldbe reporteçj tiifiedIately to thSancboning authority r&ised s rneni!ers th'fami1y. HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 207/288 238 PublIc Librarier (Kerala Granthasala Sanghom) Rules This authority should be kept in the personal custody of the disbursing officer uhtll it is paid it will remain in force for.....months only from the date of its issue. If no payment is effected wthin this period, it should be treated as void and returned to this office. It should be noted that the disbursing Officer shall be held responsible for proper identification of the payee whose address is given below:- Please acknowledge receipt of this order. Secretary Note.-Thls authority mustbe written up in the manner of cheques, ie., it should have written across it in words, a sum little in excess of that or which is issued. Reversc - Dated...................... No Copy forwarded to Shri/Srimathl .................... .............. (Oratuitant! Legal Guardian) for infonnation. Re/she should appeal before the undersigned...................... ...... ..... ............ group to rective payment unless the payment is desired to be obtained through an authorised agent who has Indemntited the Executive Committee against repayment Sceretary No Dated.............. Copy forwarded to the .......for Information with reference to this letter No ......... dated ...... The following papers are returned herewith. Secretary No Dated .............. Copy to the Commissioner of Income Tax ........................ (Station) for information. Received Payment . Secretary Signature with Designation or left hand thumb impresSn ('When illiterate) (For use in the Local Fund Account Office) Head of Strvice .• Admitted to Ps. Objected to PS. j Reason for objecton Auditor -. Audit Superintentlent District Office C -. p.- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 208/288 3ing :e of I as ible uld ied. -/ ga1 an nL :ter 11 on. In -. Eon Public Libraries (Kerala GBnthasala Sanghom) Rules 239 4)vu] ti . cu — (I) - L . Co • -- o . iZ H ci Ca H 0 H V -H :- 4)'.- Go -- C,) - ho 41 11! CO CU 4) r CO — CU— U B '-I 4 . .0 CU w 0vtE Cd Sf3 Cd .t V — - - - .t I'-- I a. Z Q0.ctX:oo L -. - i' - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 209/288 0 Co C Ca Z '- • (3 V V.'• 0 0 U) (u.. 13 —a C) — -3 • 0 >1 Co 0 Z 'Co Cd I-.. -. - ¼1 .- oc •t -. C) C) il 4)0 • 4) C • t 04)0 0 • • 0 C) o ct UCo zEa -tau I.. ii H t—•to. ,. 00 . to ict 0 o —0 H 0 CO z C-a 240 Public Libraries (Kerala Granthasala Sanghom) Rules HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 210/288 241 LzijC.oW.àflot .-- .naD _.i - sts. - " t- -y-- '-'-• •i. fb yi. id!J a slss21 C.s,mmmoa 5vuuoox3 scfT ma e'isnokam,q .ta_!C I m. J - .Ip .04 aisrfouo'f - n9notecm9 Ii rnsP1 U- Immyls Øø iett..a.. vr: t- (alsflqs3 't iolU itT) àti'--? lta -Z - mroatñad &Hn $ rensnner, r cetvv& .. Uifjm'&1 o2i-rnq .-; Mc.seiger. :bEoHicqpM -o Hnb-zO V ci) mi - : 8 :bs,H iocxiM :qumO 0 -v ½- .LL&p s!.orer- .1 }srequutn-lo rbuToarsrfi:.loIoezsl3EIiyIsiouJh Tn.-nt P. -tO:e-nployed cit ier pertna s--tti or £erflporflnhr in K atssix(5g - ó- unt. liMablmtu irm Iurin rhc perwi: lox wch :;K p !n1as ;-rt .ea v . U)t !&1( ttJJur,PI thc flCr'afl' wrc.ctI TM r s'-'-- - w;irr ?J.'I I - - ct$buiC gflcer •houiu YtY9!' !gtrt whet2c Itt-it- 1- fl, '1a.t be4fr.iow nhj..;:es1 lo mue orli bsviso i IN- '-eA- &S41,0c t anoqmoibnsgoan,qgugm; . ja) c1 par UI : dt SAr.- -.r.i .C- .'i: otfsta 3toit i` hdmxJ frsiusngta.-a13aolegis+q AnuJsrii-?f&1sia,jtJ .'y t±; ItCrSt:Etatt ! oiWiój tht,ii'id i Ix tnt :rP!ta'& hepctwe:'n runp sucn e n—tti -t ts r riot accustc,rnt -i t) TCOC&f:rt iJUbYC r .t ev-c cnce that e or 4je) nat.-k- to rnjr.r t th 5II&.urziZ2 oocO bee iti-.itod krt;tts u(trffirt-.jt-, cee1 ndi t4e '.-rnttitfj liseic - or c t-rye-jt-kr tm-'- :r tsrwrirfh-oer-,ct :-'fte under rule 157 Pat an -. C.- 1xr- ajTVltt afl& £'Wt u.niairrjst4r; - P4 n.moiqms-uop1 to 52aotHt7s3 IC fttcaseof i iet-.> p egcer who ts extrne,frd frm' --etj.j wi -irftth t. - I dw&zolbi bçagtcz sib incju1zi1dsJa !bsro?, aiid4LssM8sisi,B gfl ni Iinera -tOe-:iF -sub at Hid diii cii bmisl noMnsqo inuog srtt .....- cvt :zie certhe ..-i:r - -. ThCct:.v rx,c- rn-ta rl 0 • Zthts st- isccenip-c !rCL-I per;'.na :'r±nt.ttria. ZL :2< ?t-a.- p. '- S 0 r HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 211/288 242 public Libraries (Kerala Granthasala Sanghom) Rules H FonflNO.3l Pension & Gratuit)' Scheme The Excutive Committee, Kerala State Library Council Penstofler's Bill Vouchers No. of......................... Name of pensiofler (in Block Capitals) list of paen for..... . ........................... 19 Head of Account PenS*on Payment No Major Head: Order : Minor Head: Group 19 Pension for the month of.......................... TempOThlY increase for the month of Total....... DeducUons.......... Net amount due Received the sum of Es ........ (in words) being my pension and temporary increase for the month of. ........ 19 ..... .as detled above. - Statlon Stamp Date: ! Pensiiner'S Signature! Thumb Impression Attester's Signature For use in the Kerala ta'e Library Council Admitted .: Es. Obected .. Es. Disallowed .. Es. Auditor Xudit-;r superintendent Secretaiy (See .nstnictiorls overlectj) Certificate of Non emP10Ytt I declare :.hat I have ncii. receied any remuneraUbn for serving in capacitY in the Kerala Utate Library Council establishment during the period for which the amount of pension claimed in this MIl is due. Station: Name and Signature of Pensioner Date: HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 212/288 nt ..as Public Libraries (Kerala Granthasala Saughom) Rules 243 Life Certificate Certilled that the pensioner named in this bill is alive this day, the............ day of. ........................ 19 ................ and has signed in my presence this bill and the tbllowing request for payment to a messenger. Station: Name & Signature;: - Date: Designation: Please pay the amount of the bill to.................................................................. Name and signature of pensioner. Contents received: Messenger: Date: Direction 1. If a pensioner who is required to sign the certificate of non-employment is re-employed either permanently or temporarily in Kerala State Library Council establishmeijt duringthe period for which the pension is claimed, he should furnish the necessary particulars in the certificate and the disbursing officer should ascertain and report whether.thew1es regarding - such re-employment have been duly observed. 2. (a) As a rule, a pensioner must take payment in person, unless he produces a life certificate signed by any of persons mentioned in Rule -. 199 (a) of part Ill of Kerala Service Rules and Rule 274 of Kerala Treasury Code, ipacity which I b) A pensioner who has been exempted from personal appearance by the Kerala State Library Council or a competent authority, to which they j have delegated the power of granting such exemption or-who is a female not accustomed to appear in public or who produces satisfactory evidence that he (or she) unable to appear at the disbursing office because of bodily illness of InfIrmity need not take payment in person if he (or she) produces a life certificate signed by any responsible Officer or other well-known trustworthy person (Note under rule 157 Part II! of Kerala Service Rules and Rule 275 of Kerala Treasury Code). Note:. In the case of a female pensioner who is exempted frc.m personal appearance at the disbursing Office, certificate should be attested on each Occasion, as an additional precaution by two or more respectable persons of the - Pensioner's town or village. A pcnsioner who draws his pension on life certificate should attend personally as the disbursing office for identification at least once a year, unless he is exempted from personal appearance under Rule 275 of Kerala 1, * HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 213/288 2a2 . Treasury Code In. which cas %T9MMsh the necessary independent mbnf .!f Sj3gSmflsn a 2. .9 1Z.th. office proof of such inability at least :qnce.earfn addition to the independent propof his III of Kerala Service Rule94W8 Ráte2(áKerala Treqpj j{ 4 ATlpeiasignej9r messenger who cannot Ign. his, naine should uçrilsh ;his which should always be attested by Ji&therperirknowrrtdthedisbursing-• officer who has app him [Rule 163(g) of Kerala Treasury Code]. Mn '4Yk&mped receipt should be furnished *hen thd1'àW fl9jgI20: - -cceed Rupees twenty). - MnLr -- Form No32. The Executive Committee, Kerala State bibrary Council BiU i) bththp!rY2PBF $3 trcms4- m -i . - 1oi1insnárn1.sthh-tnu1gmjyt...... bmisb ax noxan9q srIJ rbuiw iot bohqarIi odi bn isSiths3 ,di at ats!uoij-jsc 'çwea'osn avsd in3rnio!J. Date of tel-minattonof, 1. -. , - Minor Head 4S± WJIII . inoianoq- .slçg-s hi'bs/ioltriiWT anoaisq lo ins it! b3nla 3553fl1h33 alit £ as3ubolq siaM 10 Ill nnq in () eel Temporary increase for the month of...... sboC) rsuassiT 3± W1?ItTECjqE -tsnottq' tao-il- bsTt4inko-nssdär1'brIw lonoiaasq. A. (cQ-. var[PR17?ø'Tiod1uiThoJaqrniio 1ixwo3 trzidzd aisia if~1 sisrusi s at odw io noitqmaxs done f dasi ' t.M1M 1M Sistob-svI3rr noj1Wf1 &k'S,0 FMtzq- a oqqs oi 4riamottxrn- InS w.nin & LlLW9C.1XtI 1fl JJflia1C:2)flJnrflflrn1rrttJSYfltnt,fl:jiYe -ijfl',p' nsgqrç I Sin -I,bnrj sJo4) n,qc thow:tefl nwowl-Itsw isdic in Station (oboD lri[jansiT sims?1 lo V& otu$l bris asinA +wjinUrSn Doa-iq mo-il bsiqrnox; at oriw i;noiansq sisrasi s IDesignatioti: uI dasinobsJca at1ris11n° sofflo nra I gfgoa1oc1er. ads1oqasi s-tom in owl d noxJusos-Iq fsnornoos as-al; ..-n 1-'........ -............. - - .OJ3UiV 1.0 awot am qgnte no rioiansq irI awsjb oriw ianoieno lasS is rthffsofti.trrS,j -tol soffib- Bniawdalb odi 8B iHsno: Qaltjeisujln c2 aiuHiol3rtu aoni-isocrql3 lEnoaioq mo-il bsiqmoxo al or! aesit .----.--------- -- . . - - . - - . - . . . HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 214/288 tent a jent this lion, rsing" 4g)of Pi1 nt to ) I gnatul r4 ..tsi:iolI q •;'1 .1 bn5JJs bluorle astsliih33 sill lb f,o 4gftj2,rfj awnb prlw i5cioians9 A S S oono4 l4IeYttifn'ab1e on leaoInu .1S3y• during bluorla sri ,tiithiflni loeailliIibodM.YgLWd.sHtat'rUdZtti'3rttiE fE iiIl6Mi dbualoiociqtsisupobs rIairruil tHe above declaration is correèt. ! :. • . .IsboD ausl neuaWttbwnrti4tiyflgomthM1 sb rmol eth cit II Id sib no siuJsnt qaiEl sib oS thtoM nej isdbons td blüorle riotriw boJE8i snHJ cnidofthcbi,bns so'(sq i H/b1grPe$d oriw 133ffiO - .j- '(ivasslT sisisM Life Ctrtificate A 4' le dayf L aidbas signed in my presence uiiffiflThMiiowing :cqustfor payment to a3 messenger. .'ttso 11tH Ino b,rietmub d or 14taon . - Name & Signature: Designation Please pay the amount of thisbiil to .........................................Name and il3tt4re of pensioner. £dnlenL received: eCsèrer: a- •- - 4. •. - Directions (aY As a rule a pSSibiiér iust talc'e payment in person unless he produce ceruficate16edby any of the peSons mentioned in Rule 274 of + 'Krala Treasuly -Code. (b): Apensioner who- h:as been exempted from petsonal appearance by the State LibrayQôdci1 or a competent authority to which they have deleated the öwer of granting such exemption, or who is female not aceiitdmbd tOpar in public or who prod3lce satisfactory evidence that?hè or she is unable to apear at the disbursing Office because of bodily illness orinfIrmity nednot1ake payment in person If he or she proauces a life çe rt.ifJcte_sigfled by any responsible Officer or other welflcr own frustv.forth9persons. !1;ln the3iase of a fémaje pensioner who Is exempt from personal appearance le .Disbursing.Offlëè -thelife certificate should be attested on each occasion, addlu&ial precañion.by.two or more responsible persons of the pensioners a1I. - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 215/288 ala Grantha5a SanghOm) Rules 246 public Libraries (Ker 2. A Pensioner who draws the pension of life ceficaw5 should attend personallY at the 1 L )Ursmg OffIce for due Identification at least once a year. unless he is e mpted from personal appearan under rule 275 of Kerala TreaSC0 in which case he should furnish the nece55 - indePendt proof of his existence to the sausfacU0' of the isbursing - Officer. When a Pensioner alleges that he is unable to appear personallY at the j5bursing Officer Ofl account of bodily illness or infinnY' he should rnish adequate proof of such inabili at. least once a year th addition to the independt roof of his existence (Rule 274(a) of Kerala Treasury Codel. 3. A Pensioner or esseng who cannot sign his name should thrsh his s ignature on the bill in the form of a mark or preferablY a thumb lmpres&on which should a lways be attested by anothc r peofl kno to the isburning Officer vho has appeared with the payee and identified him Rule 163(g) of Kerala Treasury Code), be furnished when the 4. A stamped receipthould net sum payable exceeds rupees twenty. To be -j HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 216/288 • 8A&247 a. • L z I 44 - - - Sc ,i -. .r -- 4 - - • .1 • • .t ' I rUn • ) H • - — ct Ct • or tr* t -. - t - ' . *E - • ' -a• : • OR - -r H rl -- - - I I cu ---- - -: - • -• • • to_ s-i I - • .-• I • :-Cot : = • 1 CL H - - S- - • 5f• - .• - EL Li HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 217/288 - L A H I - -. I .. - - 5 S - I C 0) (1) I H - -- I I r R0I . >1 - I I. I . I I 3 H 4 \. H HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 218/288 - I • (arSun h itt. rfl r' £atn Ctund! • :. :1C)t i 0 o O lElm 2 • 3 - S• n —. - - •-- I•c 'i- C tp - I- 'ksi: note. t.hiikd Uti ith i!i! f)r 4i:u 'rC-Vn o pc ct.TSt w,L ht :r'4-t'i - : a i4'- ;_.1 tr e •t-; aj flz.; • -4 0' WIfl4 rt\ry cIr . C) Ex ct9a cpr j r 't U,.wmv ' ;;PI iP ictL'1'-' tt U ••'-c .. • -M ° —•• a o Tt&bPpiston th ifari... ' retjr. e! tinJbe t4&z u s.'P t Ck shotii he •z !c e ;g- t - ' Q;directi, -i\, P Fern' -Ci tert.-th I ;lsre uts o !1 e';s cirf -;irp', c the pr. •..r.4Q) :at-!rz. in D3C'ti - • 1' - - - ' 3 lIt tt 40 OMa1_.4L.) Cd t2t .f :jZ.rftyj ;tLa C) • i_'•u 00. Wattt It JTir -a - .0 . • °E Si4a,ur-t -- :•Jn- - Z - • - - .;- - - -4—_C-. HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 219/288 rJ E q ci 1) (ID -- 4) V C - Ct C St t 04 I - o V o d pa tu p.. 04 nII I 0O It 0.. 04 104 t to I C ..4 t-I o 04 C.) -4- - - C C -4 -, - C. L S. : o a I . _t•\t C — a C 4 S I - -4 S I ; • 4 H CtIGJ cd .- - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 220/288 H F N . r•42. .8PSiasa6.-.- - - iT @4gm :1 ± r - •- 4 •r - - - • z44t&Snn- 4 Ds6hal appearance of a pensioner4 - QTheofthe.-................-. Station iDfe a Oita -t ft'4. •Wknt of nlniiemj its. Warit: dfendorser r nH -C. -•jT WSJILC will! Lq LcPJL4,%a1YAcI1OE thc: II- be necessary for you to attend PërsoraI1y at - lext-pension. bill. - - "- t• - . Signatu r re IT : aI.fid noknq lo Jib us ianq 4:5tj4' I - . Ueslgnauorr Form No. 37 l51t5f 1LJOY -:bH -& &atuity Stheme) i nsket eItIcI benurjint tbrru u1T - 7 Etee, Itet-ak btate blorary Council cJ olijona. thro s1h ni txflon 5nonDs{do 5111 of Pension Bill ObJectjon Is retuned for the reasons shown beloiv:- I b thgñed by one of the persons menttioned U- as regards the bodily illness or lnflrn!iily on isloner-Is unable to appear in person.- -} )ear for annual muster. • cedlficate.. -.---.------ - ---C- - avóür of & n1mëd- mssnger or Bank -• Signature: - • •- • - Designation: St. Jbnuoa- 1UC!llufn3Lhi No bst,$ rnkictm&1g t To r- .. .' j- Ae.ati, iot:e that.jn identifleation Ofpeflio)ers This - -- 'A 44•.t4 :-- U2 -E -,:-- L- •. '-- -- - I - - '- r:- "-' 4E 5 .z... ci. fEe. - o ;ftu!ds eiuoY 4- No.: 1.be the I HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 221/288 2E2 Puhltt Ubrari51 Ucerala OranthaSla 5anglMfl) Rules EOflfl NCL 28 (Pe iSibn&GratUtY 8 The ExecuttYc cornrntttee,1\ State No: TheKQrtState Libra Council, minavananthaPum. Dated From The Secretary Kerala State Library Qoucil. mlnvahafltt1aPtam To - The Sit- Pqst audit of pension bills Ref:- Your letter No. dated Sir, The under rnei4ipncd bills is/are returned. 1erewithd14lY: post audited. The objections noted in thbills shduld be eleáred fththediàtetY. Yours faithfully. .......ThE Sedreitã HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 222/288 253 hi! I i iticit $fr PtO!Pfl4'u - '1zdw. ô. J rv.aL!i2 cn2, iéT44 g ..rniirnrnoo 3vttue3x3 orff 0 L ..cdei-... 10 LOt! sIWioTisfriO4noM d qiSoiactc}* Ili8 jetI tjrn • r urrrt nUicr'. • .bzeH ioaiM eoz'n98 to bss -I rtc tlir t'i:i, 1--. • i mA boh3q to sJssT U i i%#Psat r 'v- 9..n. $' !en9q u' ware ect tlç t flcn as. W(V •• i intl OCLCL;l '7 Ct:fh1 —I to 18ka4(-i •• r -, r.ti $) I •• V. cd : aj oOV • onten%s co a : : - is oT B HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 223/288 254 czs - Fonuyo.40 1 •- The Executive%commJttgJcera1athte LIbrary,CouJ)cjI Bifi er I O fo 19 I\ajor Head I Head of Service Minor Head - I - 1 . - - :. I VoucherNo ... of. ... ................. ......... ..t?:.Jt.tL:;.................. ubHead t.::......... • Wo'b1f. • Rate of Period.Athjunt1 %SY r.J Pension of pensil- ame ( order J.. . payW -L —i claim copim!s- Total Reenarks TrIen Iio, r F. ordel- • J; ... 1c (i (2) (3) (4) 151 t( 3 (7) J () Rs.p. . E-s - - — --•.-.z, C' -• - I t :;jrj - -? - • I -j -- .... .. • ...• . 1• .0; .• 1 awl '4 w iToaIInwjrds t ' Ww - - 7 1 .,. . - . HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 224/288 Certified that I have satisfied rnylf thac *thkmpaj,js noted above have actually to be remitt"d by thoñeyorder; ru:q I 2. Certifiedthat I hU dii! 44nes4ns claimed in the prevjojs InthhavE hee \i 1 td I have obtajned jh money 9rrceJp,sjn support of allp i1ILidedin that bill and tiled them in my office. it 'r .•- - - I Certified that I have obtained -. I pas t spcjnon y th .. (This certztIfro I hasnotv m eacch & g.i e ihgss o : 44afcdaepcaiatatior' t~11h n at henyremuneration f6 ate sh cydurgthe ou' aidJuly bi Jnuaryhi . ........ ...........-I I . 13 1.oflrJ,_i:LJc;u. . - t 1•t - J Certified batf havesatisiled myself tjiat th $sioners included in this rks in bilNereafl on The dates on whic3: the Qfl iwere sent to them. (This cruDcate should be given in t1- bills tnl and October only). ....... !tLQcctspd_.hat.Lhave k!Iined- from eaLh vih whose '4 8)terminate- on her warriage or remarrige d iaj earation t sIP not marrieW,1hS 'd6t55én tharried ddring the pas six ioutI. This 4 c ertificate should be given in the bills fdrJanuaryai*ii4oniyp I 1 .- .... Zu I . Signatu±g & Lesigpation of rair1ier Reeelvedconteqts ; ... .. ... 0 • For the Use in the Kei-ala State LibraryjCounc-IP S - ____ t.••. AdnflttedRs 2. -qJedtedRs. I: DisallowcdRs Assistant -.+- 1 :1 1 —x .1 ..3 1.-. -.. HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 225/288 ?irif iii bebulafli vie fTJSdi oi iaw isdobO bit - 2 - bIUDW ao ioriA no aidT41ifl0' xie g 1lnotiiL. 10 Ia .! 1. '4 ,vd 5vpds bojOn a - sit JIll (11 b9ffllS!9 en au - brttflidd svsd'i Uirl' bits Ricui!.<cfl I .iScnt't1 ad .tsdi ntoun!osb E1 edi gntw* tzEqEa 1jg;i allid a id uisatniR boftaisa avncl i isdi bofithaD tsth&onOm 1d b5tftrfl5i ad oi 'ftsui3i3 rfigjth bflaUSa siE1'1 iiiii beiliflS'J Itsth oi: blscfflssd vscl nlinom azsoivslq ;LQ1O jloqqUa tit aiqisool -ig 1'o vanom afflo yin nil macti belfl ss molt. baninidO ovsd I JscIt i bsflltiaD -idi noEis,5U11m51 '(ifS bavifaOt iou anti jijonla aisôflth° aicIT) adinom xia .ianq 'i ('(mo sOUL bnis ;c&nlsa'(m bsaaiistsvsti I isdi .bafWlOt) ELMIIW no astsb scltj avtln (lit! IJ iii rlgvtg ad bhYOiIa oisaftftflD airiT) I. so mct beniSidO vc[ I tsdU -bsfflriafl 14 si 91 ,o',si-nsrn isd no 0isnimt3i 1 ib bafrism uSad ion asrl hits hohlsfU 11 alIlci MU iii nsvi ad bluode oisaIIifl&) 0.. &wiSn1 - • • anainoo bovieoaH )nnuO3 v3sldud sisie BIS19A çji.ni eU ad .E • .e5i bailimbA — • Ct 2 Al h5wol!J3ACl -'e r so ad. .8 a ,n53?IaaA I -S 0. j t6 V '-a ct z HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 226/288 Puhjjc I !ibrrt. (Kcxalgaal.ThpasMa} Sang wm),:Rn1e Fonn4Ifl4Z rkIq'3 4iWjatflity $O1ã) Balance She c$aratuity Fund . f :)1MIL) OpeningBaIanc 0 nuthniq icnli!;J. .rc. a51 traisrt,n Jf, bus rinin jIb.vnro b5- ynenc5vsd 1 isrfl 'ilLhon I d:,rcrz, j Receipt (Contribution) . •wnJJ .iuSf!22up uUto - 4 TB1 1LLtEf'.0 ?y!p.nt!. (Remittance) towaids,.4 p dial ...de dunn chalan . Closing balance 'rint'f iunvo ';.,b rU PC ij4W .1 • • .. •Inyestnnt.s nirr'q 1 dDrIru V/t)Ji Account No ........................... of. .......................... Bank .................... f!92. :!......... : . !o nulnucj i; btksn - . . . • Total iuo'i losingba1anceinAccountNo. adn 11?A.A 'ft )U4L 11Th flJF!M Irjf5.t !9.) fl!1E?(I )P It) ft(flIj;jI)cr(1UO) Grandjbtal:. •.: . in'i 3?:f.!O"r4:9f)r......... I'' rPfJrJjir't E ) h,ntt'',h to ii' ctzLih..'i In - ...........;.... .............. ... 3; ......'5 (31 rIch k II?'liptSfi%1ihdeflt .r!bIcJoit1c;o Secretary htto-d 1M1I IN q U3'I - 'i.. ;'t' vhi ,'!r... &j.e .4 '- •i • ''..-drrt4 ii 'it. • ....p • 5 Pr.);fl .1.;jfli••tj j )j I •P!4 l4; uti '1 • - . . .........ccl .9 HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 227/288 I t I; 1. 258 public Libraries (Kerala Granthasala Sanghom) Rules FonflA (Pension & Gratuity Scheme) The Executive Committee, Kerala State Library Council Cominut&tiOfl of Pension Part I- Form of application I,............................. ................desire to commute ..............................of my pension of Rs.......................... P........................a month. 1 certify that I have answered correctly each and all of the questions below: - for niintorah pac r----- Signature. .................................... . place: Designation ................................ .. Date: Address................................... Questions What is the date of your birth? How much of your pension do you wish to commute? (a) Have you already commuted a portion of your pension? If so give particulars. (b)Has any application from you to commutation of pension ever been rejected or have you ever accept! .declined to accept commutation of pension on the basis of an addition of years to your actual age recommended by the medical authoritSr? If so give particulars. From what Office do you draw or propose to draw your pension and commutation money? If you are already drawing your pension quote the number of your pension payment order. without prejudice to the discretion of the 5nctioning authority from what date approXim3ttW do you wish this Answers HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 228/288 Ptblic tibratles (Kerala GraIlthhsal'a Sanghom) RUles 259 commutation to have effeat? (See Rule 5 of the Pension- conrnutàtjon Rules) At wb* Station near tb area in which you are ordinarily resiit would you prefpx ypur mediclnaxuitiatjon to take place? - Has an' judicial or, departmental - proceeding been Insftuted against you and Is centinuing now? Place: -. Date: Signature: Eorwardedto the Secretary, Kerala State Library Council; Thinivananthapuram Place: Signature: Date: Deslgnationr I. Forwartci-to the Sxecutive Committee, Kerala State Library Courdil (here enter the lesignatldn and address of the sanctioning authority). Si,bject to the niedicai authorit rn w d y's renmmenci 9onynytafion sup 1 w the lumpe ç rsluln payable, if the On the basis of normal órnutati,qp. heeqines age, 1e.... years so1ute before the ieatt's heiw '*aYwhiohflls 4- ............- ..-, -1 - ...........-. ... .'- -. . I- Do Plus j Year te .............. Es. Do Plus 2 Years i.e............ years Es. Do Plus 3 Years i.e ........... .years Rs. Do Plus 5 Years I.e............ years Es. HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 229/288 260 public Libraries (Kerala OranthaSala Sangh0fl1) Rules On the basis of tornial age. Sum payable. if the ie ......................... .years. Rs... Commutation become Do Plus absolute after the 1 Year i.e............ year applicant's next birthdaY Do Plus but before his next 2 Years i.e Rs... birthday but one Do: Plus 3 Years i.e ............ yar Rs... Do Plus 4 Years i.e Rs... Do Plus 5 Years i.e ............ year Ps... 3. The sum payable will be debited to: Station: (Signature & designation date: of Secretary) Administrative sanction is accorded to the above cornmUtation* A certified copy of paragraph2of Part 11 of the Form has been forwarded to the applicant in Form B. Signature................ Place Designation............ Date on and address of the Chief Forwarded to ....... (here enter the designati Administrative Medical Officer) in original on ...... with the request that be will arrange for the medical examination of the applicant by the proper medical authoritY as ealy as possible within three months from the.......here enter th date of retirement and inform the applicant direct in sufficient time 'where and when he should appear for the enminatlon. The next birthday of the applicant falls on.......and his medical examinaUoi th may be arranged before that date but within the period prescribed in sanctioning order. 1 (Signature and designation of the sanctioning authoritY) Secretary ran HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 230/288 4'' • 2- . '7...... - p - 'C fr .10 (T0F.ILi1j'gidn I ;A h( I'3( 191 TTpL; 1 9WI £1! fl0.FJStijjrU nrni 1c.ft4tjrtq CfH iJ itOhJISjfJjls L ear H Otfl(1 rloussyum(cun 3rL1 flflhffW IT ~rxthssnoirr - bietnd) UIfflftIWTIWO.J rfT SThtëtffjjj4' Côiiiij1 FIJ ITO ,eowjw to Jlqq.'yi nrlt Sd R$tI. tinqn. e',t;ntvnc3xi rDanbrw &3Uc.jrj tuoriuw Ineg!n :comrnutapon and the W7s - F; 11 muD I poos 3d u.sa zv )w ahthlb Vhothus Isth3m s 1ufo& iu&p bm..I payable if the - . hI 1 eSugflai IJ}th .jmutation becomes age l.&..:.ye-s I , Rs.. - D6............... Plus . PI ......... - i;Yeär.I.e ..::.years.. .......Rs . - b ivULflJInjflhA bfriDmi In ae,Thbs 'fJyan bus f101J5nim4,ç-, IaDi-b-,irr njfl tie sH .Uott 7trrrs;') {; T6XTCjI Do Pius hcic btirorie :3(1 nnifw bn& 5,19OW b'r;jh /ft boilupn-i nLu:*risq ;iø Ltiw .D - - - - oril -'cdt JCpDx51 r1jq us jç13 .i ._ 4:Years, i.e ...... Years, Rs.,. Do. - - Plus - ........... - ..Y1LJiZflj,a - 5.Yéars, ayibie if the -. - On the basis of normal utitlon becomes utfter the age i.e. . .years Rs.... EPPIiSantj.s . .. Do. Plus daut.b ore - - Xr rs rict1I.thday .... .... ...... ..... . ........ ..... , DÔ Plus ne4 Ps.... Plus - 3. Years, le.. .... Years, Rs.... 4 :Do.. Plus - -! (JrL3.tiqq-tfl (' -r!fIf4 Ps..: Do. 'Plus : - 5. Yeafs I.e ...... Years, Ps.... (Signature and Deslgnauor) HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 231/288 262 Public Libraries (Kerala Granthasala Sanghom) Ru1e Partl! The commutation for lump payment of the pension of.................... ............administratively sanctioned on the basis of the report f aloes, on the basis.qfwhk'q the, calculation in Local F.tnd Examiner's report has been made in subject to alteration at any time without notice and consequenily it is liable to resion before paent is made. The sum payable will be the sum appropriately to be applicant's age on his blrthçlay next after the date on which the commutation becomes absolute or, if the medical authori' directs that years shall be added to that age, to the consequent assumed age. ............................................ . ......................................... ............ (hereenter designation and address of the Chief Administrative Medical Officer) has been requested to arrange for the medical examination and inform Shri ......................................... ............................................... . ......... ............ direct where and when he should appear for the examination. He should bring with him the enclosed Form C, with the particulars required in Part I completed except for the signature. Station ........................... ... . Signature............................ Date ................................. .Designation .................. ...... To (here enter the name and address of the applicant) .. HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 232/288 Ru1s4263ç & -ti:a5 Jankt :n i,i 1111W ',r,;2 t 01 jf1,rjtht - - t - 0. .'rwnsl 10 )V b1 fffl'r;fln') ---.•. - tni-Ahip .-.-. In flS )VGf I .' • . . .• '-• .ro .:..I.tg rrjd;pjjt. cct a1 1f&5 to uT5q lit crknl •• ..- v'ni. S. k4io flnEe uueuo3) . . . .2:-: - • iie t.Pq ftqa m• : . : fl3)d • - . 3fC) yfl, 2'I0I{ • hr iU 9 crni.rroec.vv )15 ov if V flii. mtiLq,h V I O'( 1L'! 2 .•• (111flt1 j;1 'ri \ ni.flOM_tS4&j Isit nM hihf ' o Wjflzbr1141, it. t?9.s b C) binpi in q 1f) Q J a C -. .c 3u11 !OYi tj,rj rx#,veel qu - 8 £. ;o'v.,;: U i?rfr,;ii SoitrnvncJt ( 1 E 2 .R1q'i1icn ( Gnhn-.:Jix;!i.fl_c r 8 .. . fll1L hook! 1 n!Jnq. 'Lu up a. . t -z1- çj !t'w;u Onr - - ir: e4a),c i%'iIaur1 J4: [ I) ,(flil/-J: Un 8 — v t 'a i 2 ?41'iy7.c- ci E -p . • II . (fi S - Cd indol 1rItnr)nilr.)- h,a1 I 1 fltt$ micn 3 ,rjij C) ii b!TI;nv cnn-il b/flu h,a (N) iA I trim ni U-il V.: t2 : .L;€Jlotr1 li/tV DOt119 . • 6 0 E Plng, 01 :t - i'V;- t-j HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 233/288 I 264 7 S. Public Libraries (Kerala Granthasala Sanghom) Rules State your name in full (in block letters) State place of birth. State your age and date of birth Furnish the following particulars eoncerrng your family. Have any of your near relatives suffered from tuberculosis (Consumption. Scrofula), Cancer, Asthma fits Epilepsy, insanity or any other nervous diseases? Have you ever been abroad? Where and for what period and how long since? Have you ever served in the Navy, :Atmy, Airforce. or in any Governrnnt department? Have you ever been examined. for life insurance, or/and by any Government Medical Ofilcer of State Medical Board, Civil or Military? If so state details and with what result? Have you ever been granted leave on Medical Certificate? If so, state periods of leave and nature of illness. Have you ever- Small pox, intermittent or any other fever, enlargement or suppuration of glands spitting of blood, asthma, inflamation of lungs pleurishy, heart disease, faintings attacks, reh- eumatism, appendicitis, epilepsy, insainity or other disease of the ear, syphilis. gonorriea or had any other disease or injury which required confinement to bed or medical or surgical treatment, or Undergone any surgical operation, or Suffered from any illness, wound or injury sustained while on active service with his Majestrv's Forces during the World War II? Have you rupture? Have you varicocele, Varicose veins or piles? Is your vision in each eye good? Is your hearing each ear good? HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 234/288 SanghøEi Ru&s - -- Ptzisltë Lttbr KerAgi(,-,raniliAgala~Samghom) Etuies 265 ye you any:eqnggni iahø cpnred ..i-- •:i - vi '-- alformation defect .t deformity? hat were you last vaccinated9 there any further inatteE concerning air heaithH not coy -i.&b9 the- above iestion, such as presence of albumin or 2 igar in the urine, narked increase- or creàe in your weight W*1edI11iWITht (- ars or being under treatment of any - )ctor within the last three-tnopths and the atüré of ilhtes& fôf' *hi€h-sfth t?eatnist as tkefl3,1 i. UPS bio Kb 312,3? Od II r talaratroiBt-Atplicant (To be signed in presence of the medical authority). .rtOJWtflh,'Ct5 LSrM!: t declare all the abOve answers to be; to the best of my belief, true and will fulfrreveal to the medical autlrity all circumstances witl4in my edge that concern by health aij4 f1çss am fully aware-that by. wilfully thak1si a fale statznent or concealing a Drrr fl in ; a - a e!"s. 0 rjLm,i V 35k1 g tgfadt I shall meur e s 1, los g ecommu-ta cui.i E. FMpp4 d, vp': having my pension withheld or withdrawn under nile 6f Fàif€ th'Keiala e,IRØthvRrTh 'LU 48db rthsi1 illboc( hi Signed in presence of....... R9piIcants Signature......... yri A9thority) ParjvJIj lisazm4Tcr;6e fi-iletlirthy Ithe*xamiiit ifeatalalithtlFit?1 M n 'i t ri4t1 tJ-L:C.: ,n thk! fleiU 3MR iril Hsi of abdomen at level of Umbilicus ;the ch&acter of pulse? the condition of arteries? M diastolic HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 235/288 266 Public Libraries (Kerala Granthasala Sanghoin) Rules 8. is there any evidence of disease of thE ina4 organs:- Heart Lungs Liver Spleen 9. Does Chemical examination of urine show (fl albumin (ii) Sugar?. State specific gravity 10. Has the applicant a rupture? if so state the kind and if reducible. ft ii. Describe any scars or identi,ing marks. 12: Any additional information. Part Ill i/We have carefully examined Shri/Srimathi/Kumaii ...........and am/ are of opinion that:- He/She is in good bodily health and has the prospect of an average duration of life. HejShe is not in good bodily health and is not a fit subject fox commutation. OR Although he/she is suffering from ..... ... ... he/she is considered a fit subject for commutation but his/her age for the purpose of commutation ie, the age next birth day should be taken to be .... (in words) years more than his/ her actual age. Station. Signature and designation of C Date. examining medical authority. 1 1 0 U HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 236/288 om :-. Public :Llb ese -Rules 267. hboa iwh ,yr tY .ci.Y I a-ti -,rh jJ 1%7fl 1 fit )'C' flU Jgj: "Id 10 I (V ;tuU 's, -to 1X to YU and if rafli1 ,j ?flE?,.;. •jffl b;ss .1 an3a iii d 'odL; &,d t Ut ni r.Qt/1t -dhit I ic.1' fl9')t$Z)9 jjll1 fflU'P3> '41t i Kuinarl j flEJLlt fiB! w 1-3fiIa(q W 3pect of an averag The Executive Committee, Kerala State, Library Co4?idl' TfigeMprim Certificate and Report of HEat tt hdàthHerlion' Ttj1TUJca - rt'l.an g. ttiT.,,t&n ..,.il — Caseflo.)e 1j, Ia -i 4 Narneof officer 1ztits vrr nttthned?ndeor:-u; ; 'H rv11r4 r.-1,: Desln'ation isind adx Certified that (Subject. te wsakr"thWj ti6&*?4rvice Crlor or superior grades has been duly proved %F11!!!9!J2........ ;:::.::.:Thththi:...... days and thatapension or gratuity and Death- -Retirement Gratuity no$z,çq44g Rs................................,..., (in S):v. ..... P.M. and Rr.......(in words).............. ...... ..:iniuz51j .th.rédédüveiy Rules. The tioqsSi has 1s3flh3 As:thle:qk~e~ application is later than the date of retirement epënsion may commence from ............. :...tthc;date of of. .ittlrement according as the StateLibrajy Council directs undeiflSe 150 K.SRattHi' . v ' r :;er - TU- - ' rVrtlJJti2ta4ici - - [Ieiñpo7ary: increase Js/are not admissible ía this 3 9 ñIi(1LiEtJp (wiad brnoDs-t e*zsrri1 ow tn.b)1thJo'.I6ctc'½iflh Sttker ernployç has-o'&thd4orç iiTha hedediThted,froñtt DGRtCitatu1*I vtiirci3 s- srfJ him rJ: IJrnhE sas vl5v11an25-i nu&nthr,t ni .......a2 bus .......... a5T xilbcax' fit subject for commti5Y '# Inh1scas be/she.is cionside - (pflOe oficoibifi'-' words) yearSimoX' triM s ;tjmi)cth to i.mwc e.aIcU signature and" . mng6 int - eeun (To t1i a; t expe çt&yiibfl4 t'I 3ri' • ctlonj ' a Al Order Nd... dat€ [FtMlI1yt&?asI&iii it of is This A. o.rnsLl lficateasumofRs ..................... .......... - - . --n- . - .. 3iymento1 the clairns,,niay bercommunlcated.. be arranged on receipt of sanction. - -.- . .• HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 237/288 WIA P2. The Sel eBOOkTh1%Pthe p&bi9flP ale sejitlierewlth for reference and rq\qfl0 v-indii oisl2 sims)1 .r,jflrnmoO vIwnx2 ff. Ad 14 41JII a1fltks - 'I 11sss1a,nuo9A SiDle .ba*.flS3fliftSO Signature - . flèad of the AccounfSc€6h To -: :i,omo:io sm4 TheaScreta1Y ( 110 IbUV (1 Kerala State. 4Abra Council - . . . . 9 101)10391 eternal 3(1:03 Idti&) isr[1 boflftJ -tOa Tlpru1ana1th?PhmfhTh oo ro-iq vjub n59d esrl abnl toti qx;a '0 1'V L½1nsc1 nsl&.fftg 9 sisuil lii{ino ni :..................... n it ..::.: st:i. ..... aWfl4°° VlAuisiD )flffl9lIPi E1b O& %...... bi 7' .2911351 ODIYIOC sisiejl OW 10 111 flifl ci DcI$ ta\ 29ILBI j5nU giuic2[Fr:l' (Model Form • certificatema Report o(R&&f °Mt'ci1'P11' 91fl £ cioeceapeet119m9hi9l0 slab sill nsdi 11fi! at noIJsolIqqç to s:Inb tnfl aI to 91 4 6pj fff 3ffqq5Th •)tshy••rff ..................mall 93n3cnrno) VIS(I a&pSb10fl5 inemsiUsi n: the:: •: .. :4Iinnc2.a crtiMd thfli*Mb flM°Pn~&à nfedgpjOWPRQrtMth tT 25(5 yaStn iu&i1s days and that a Famfly p1 not i.. i..w, hiu resréctivelv aze Pisii)1t I tMtS .IVI.'1 ..................... .rfI I 4tR12 isa as sass 'aISIi ni rIt -' jgsiÔ -; .....i-' .'1:.... 31 ...AS,1theFaflh113'P 4. The Death-CUm- si Name Age ReIatlOflSrUPlWiUi LCACLSWL' & - No..................... WIo rnue s sisoflii De&M41Th o&diIt ,VJIUThW .n3.G :LIj OW ;,u1juJst d t b,iB9IJrnfl101 od vm BmESID ,rtt lo lCI5flIVpq iot uoiniiS. .rtO1)DIIBP 10 Jqi5n1 no bqflhfl v id (It': ;qscnsq. HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 238/288 269 •cT Thwc, 4 qm p199 SiitiY%!? p 1,51qjelr... ,d bluorfe . rnoil Jxiflo slitw qraert,trj 6. The expenditueonaccoun$9f e R 4&4; -: .°.:P! Sill III L3 A. lii it n.F ,4y 114 SLWZI. ..: . .,sIfi1fvrfrjw • Additiotial:Rernaxks (Xt L çiiia t :roimna9 Wc'&l bits gtininu .js.u.0 noansqio nQflfU3 ascii 10. ..; . . . •eoJuS! so!'ri8 stth&i .111h.cq 5Jss51 vsb iuoWiw snfflo iuoy, ci,.rn'zth flnatcq ,nnts ot f11aEsit ffie'MukijiSSr To - .bsrructoI ns bioosi aotanzq bus 4006. sahriea MiT UFate Pbr,4 Council -:. - to flruviañànththtthj 3riflo hooi ztorsi,dthsv clFlOyqoo cbtw qo') ForniNo 45 ob&,u,)rI(, (ommittee KeFala State Library Council fie Board Order No. :. •. Kerala State Library Council .•. •. . . . Th!ruvanaiithapuraxn - ViEi3t)S8 srlT • Dated ...... .......... From ......... : .... lb131j&3 nJt4s .fzw~1-:;ntiJntnici2J. p :. S ......... Fal . - .• . - -rebred .a T : ftrt , T' - rruR Ref-. Yourletterto .....................Pen................dated.............. - rEt5Ir, - H nu e3 ns-ithJ lsi8 sls-i,M Iam.to inf6rmyouthavExecuuveconn4J. ttee a pension of (ks... ....... ) per thensem and a beath-Cum-Rethement Gratuii5r c-v)tSi4/jntJcrfl "- - ir&iiiM jIiCt cIiz under 4ju.1es, Part III, Kerala Service Rules. ........ rnE\h3 3141 itir lo 'clS54 - - . The expenditure on account of the, pension arid Dëath-Ciun-Reurernat ...............Increase is/Is not.adminsihle. T&thflinujD-cbssCi ahns .ini;.................... ..... ...... a'! In no naqv1ftuft 3iffibbabilityaxfio.untofipnt.v.½ has to be Eecovexed.frorn theCRBtijflI. HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 239/288 270 Public Libraries (Kerala Granthasala Sanghom) Rules The Anticipatory pension either to be paid at the rate of Rs.........per mensem with effect from.........should be adjusted against the payment of the tirst insta1mert of pension now sanctioned. The anticipatory DeathCUmRetheme11t Gratuity of R ........already paid should be adjusted against payment of the gratuity now sanctioned. As per Liberalised Pension Scheme th the event of the death of the pensioner Liberalised Family Pension of Rs............per mensem is sanctioned to be paid to Smt./Sri......his/her, wife/husband from the day following the date of death of the pensioner till the date of her/his death or remarriage whichever is earlier. - This sanction of pension D.C.R. Gratuity and Family Pension is subject to Rule Part III, Kerala Service Rules. Y nt through your office without delay ou are requested to arrange payme under intimation to this Office. The Service Book and pensiOn record are returned. Yours faithfully Secretary Copy with copy of the verification report of the Head of the Account section fcjrwardedto 1. The.............................. • - Sri/Smt....................... (through) The Secretary Form No.46 The Executive Committee, Kerala State Library Council Kerala State Library Council. ThiruvananthaPuram, Board Order No. Dated ................................ From The Secretary, Kerala State Library Council, ThiruvananthaPuram To Sub:- Family Pension and DeathCumRethem1t Gratuity in respect of the late Sri, Smt.......... Ref: - Your letter No...........Pen..........dated......... Sir. I am to inform you that the Executive Council has been pleased to sanction a family pension of Rs ................................ .,... p.m. and a D eathCumRefiremt Gratuity of Rs .......................... ..... ........... only in lump to the family of the late HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 240/288 Suiid1thbSL: " iithäaTh s'a%fi&h)'Ru1 .• lfleilIsed Family Pension Sdheme/Part III Kerala Service - - I5c3i.1 •. - Rules. The Liberai$6,çpjiilyP6sIon is payable to Smt /Srl the. 'vfdow/ widoWer ôfrx$ 4 (p)-iecessaxy In the cae i'Aberalised Family, Penfon) ftl½r/jj$lea1 Ørpari1age whichevr1Is: ezrlier. The deathetirprnentjgratuity. is payable to the follotñg of, surviving members tTamll of the deceased In equal sharesr t - - P. 'si. -Name Age Re4njhjp to Identification No L 2 1 n it r r?mi o14m, Ldthe kdkased th ui cars I.- - - . .••• J• t4flfILt: 5ZJQ LG 01 . . ft4 OiLtl nuacqnf ± C E.'- FCIfl71 CC1 '17 r join sun j:Sttheiu- s I The-shas due to the'.mlnOs1 (Si. Nos..........)vIfl be pidt Smt[ (Sri i 2füXr aká bW&irai guardn- The ditVfft"bn account of the Family Pe#skj axid Edéithcujji- 'retirement rfiifr'W'dbifà'b1e to the Pension Fund r r r I The LiAbIl4j inount of Rs ( ) has 10 keiecove fèd froni the D.C.Rgratuity. rt-t. r - The dn4%ry pension hither to paid tthe of Rs )per mensemshou1d be adjustednst aMenttf the QL:Fuh1t instalnjentfof family pension now sanctioned. : E The ar!tliipatcny.rdeam-cum-reurement of family fterion fgrStijty of Rs 4) already paid shpffbe adjüst'èd against paymentpf, the gratuity now sanctioned; - . This sanctA idI?epsion and hcum-reuremn 1tuity is subject to Pafit III KerIla Service-Rules. . 1- ., ,T,. .• - The Service,Book;andiPrcslon,Recordare returned Yours faithfully, Secretary - yJsc.gLn.T. n'&1 pi1qat i-wq li - Copy with èopy of the.veriflcatthn report of the Account Section :forwarded - •,.- - . I'/A6 q.HLsEaqu;: The :tc-.................- L Smt—' (Through) .-Se&etary HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 241/288 .\fvt15! thkiXtU! pwci\sm.,cF)2 ijarn iuus' { biiIçg - - ..• - I •---• -'.;- ._.• otl~w iIt I pa\ o i'dtr¼4h4 +4 sdi .f )d3 mvtvua.i*thuc1 Pt ffldJ3V.4Q V)iJJ.ib1 J; ff15IU7t- i3Z. baEst '4Lflti1L3 :c34j paAIaOaI /pwd aJud .1 10-jj5 3i S-. atuRU SOtIUI ;saiaiuiJ4P,, • C jopasod9TPm0 - 2 mio pajjnbz)c motiA' motj -" ; jJLSkms. f . ts&ft bu jnibs tmmi ntt to taut xis I 2 ? btA ia si .... •ó! i0 ill ttwTy1PJ 41 ci. 1 •VUJfJflI4M 9n.;rtt .ci fi biL'ii 0'. ,'r1;cI fli)UV 1(•jQSt Wfl di 4c:trt L'1t4ot- rrwastlm .,qt?'Th. - ........ I 2 , .b ,cioiDflS' in noc 'rrci {L1(flF1IO jrt3 flit fl eU S ais noI 'nt in t 1cmYL ;, Qy$h1SqSY 1; e''S bat ••; .. . .. . .......... bu0Ebfl-' Won %cituJr ,cL t '1r' IL omaid >' n8t,q :ffl .E. - do (anjtx"111a11 ue)lE t h',ru!71 npdrn Si,i - anjRA su urns .2 j pu ujppnq tfl! .xaqpqM 22 r4itl 4 3flU('-- F 1i 11 s' MU t qo I uapie .......... • - tv\ (dDLnI: ............... maij E r - • 1: HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 242/288 I ... ................ • hereby ,çleclare that I ajWSt pdksSed Sf or interested in any other landed property of in compaflieS'tqr oltier mstments of any kind than wht is stated above either in my nme pçbenaIni\yithm Station .cJt' , jj 4j - - - tsvcinni iÔI flo?Efl5 .t.{ Date: - -. Notes -U) A line may be used for each transaction ' (2) The properties airefd iiirbefore the year m question may be shown first (in rediispicWeabtS4ln one line and the new acquisition of disposals by a scorid line und i eath aqtt ycujA.ebOwn in a third line the thi lin will 1* tile first line in re9jt4olloig year - - .ov iiRij5c J ,lt.. tfl sUIsTForm No 4.bI51 (SeeRuW243) ...........'-€-!nopj;ood10 .ovILsi - - .' Affiliation 1(egister - Li-: -nto'J 10 .oi4 in: .t L SLNO .. .... 2. Register No r2)3Oit3q'b:ih3 .' Wanie & Address of the Lthi1ary '.. .;T4. TaTuk-- --- DistAct 6.FNa'14reof0wr1etsiIP i. .4cpylitationdite :.- . .. .. 8 P1)ate ofiapl5roval of the Ex1ca$vswq MU an 1ncp ?nuoms hinT LC'othfñit.tee jeii jjf )nru4 SE ,ibotu'q hcrc zAcod 9:tReaon-for removal Datèeof-removal n no1q -n.acfiw10 inuom i&uT _..Remarks )flj - tIAf 5th 'rfflrm .flV!5O5 Mi9t,4,itcCt,flEmfl '(bud itrr'Qin O.M. .0 - - ..:t 4S8ejRu1e24$WZSi) uiunnsTh .5z5'C Z,% zii ..'- R$Wster No ;-;Lp.'rfl: .- kAddFtsbfthet1bfà1Y - . - A.. -'-. -. -: •:- -; - _&tldres&oLthe Lihranan_, ae kppointment . : ..... - - 9uratiQQJDLthe3Ppøffltmeiit.... -. - . ...... -S . - - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 243/288 274 Public Libraries (Kerala Granthasala Sanghom) Rules Qualifications .. (a) General (ii) TeclTnical .. - Date of birth of Librarian Reason for removal Date of removal .. I Remarks .. I Farm No. 50 (See Rule 12) Name of Library .. - Full Address .. Lii (with pincode) .. I he Register No .. I Panchayat Block Taluk District Pla - Da .Total No. ofbooksason3l-3-19........ Total No. of issues from 1-4-19.... to3l-3-19..... .7. Details of penodicals subscribed (a) Dailies .. . (a) (b) Weeklies ..- Monthlies .. (c) (d) Others .. -. (d) Total amount spent for the purchase of I (e) books and periodicals during the last financial year .. (g) Total amount of subscription fee received during the last financial year. No. of General body meetings held during the last financial year. .. Details of annual Grant .. . (a) Date& Date& Date &No. Daté& Date& Amount of Amount of of decision Amount of Amount of - - receipt of purchase 25% disbursement . grant of books Expenditure of librarian's allowance . (e) (n (g) HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 244/288 Public Libraries (Kera Granthasala Sangiioux) Rules 275 I. Date of fornation of tLo - existing committee 13. Management of the Library - ~aj Wirether on elected bc1y from among the emben' N Wiether i trust - Whether a local body or any others (SpecSIr the manaement) - L................................................................................................ Secretary........... ............. ......................... ........ .. ........ ................ ........... ...................... Library....................................................................................................................... hereby certified that the ;:athcular rA s give above are .trie and correct Signath.-e of the Secretary Place: - . Nazte and address Date: (Scafl .FonuNo.51 :-.--.-. Annual Repart of the State Library Council !SeeRAe1T3(L)1 (a) Grants fron the State/Cenfral Government th) C:crttrbution/glfts made to the State Library Coindil , Provident Fund Superamivauon 'uno etc (d) ibrary cess collected Other receipts . k (I) Expenditure .(g) (aJ Recurring. -. . •. . . rH. (b) Non-recurring. . . . . . Form . . AnnuAl Repoft of Ditñct Library Councii/Taluk Library Cbuncil -- [See Ruie 113(2)) -... 'h) Grants reccived from the State Library Coujacij w(b) Contnbutions/gift made to the District Library Council/Taluk Library . Council. f) Provident Fund,..Su.perannuaflon Fun&etc. Library cess collected . . Other receipts ).. Expenditure (a) Recurring (ii) Non-reurring. HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 245/288 m -1The District A&aiastratjon (Amendment) Act Act 18 of 1990 >3' The Iterala Public Libraries (Kerala Granthasaf a Sangbom) rr (Amendment) Act Act 18 of 19O X C To sub-section ( 1) of section 10. the following proviso shall be add - ed, namely:- - 'Provided that where there is a c!strict council eonstituted under section 3 of the Kerala District Administration Act, 1979, tl?e power vested in Government under this sub-sction shall,, subject to such conditions and restrictions as may be prescribed, be exercised by that district council'. In sub-section (1) of section 12, for the words 'froth the; dáte'on4vhich the Government notifies the', the words 'from the date of notification of the' shall be sObstituted, - To sub-section .t-1) of section 18, the following prOviso shall .beada - namely:- - 'Provided that where there is a district council constituted under section 3 of the Kerala District Administration Act, 1979; the powers vested in Government under the sub-section shall, suject - to such conditions and resthctions as may be prescribed, be exercised by that district council.'. - In sub-section (1) Of section 20, for the words 'froth the date on which the Government notifies the', the words 'from the date of notification of the' shall be substituted' 12. Repeal and savingS- The Kerala District Adminisfration (Amendment) Ordinance 1990 (1 of 1990), is hereby repealed. Notwithstanding such repeal, anyhing done or any action taken under the principal Act as amended by We said Ordinance shall be deemed to have been done or taken under the principal Act as amended by this Act. * Pub, in KG. Ex. No. 629 dt. 23-06-1990. a HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 246/288 / - I S HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 247/288 -w I cc (ViM%&j Cti 1991 7.7 TitfljbndtLeflduq sijj. edt. An Act to amend the (kerala Granthja k )MS,Lj49 . - Pieamble:: it is e_pedjént to anienli the Kerala PublicUbrje5 COW fes pq&appeg p BE it.ënacted in the Forty-second Yeatof the Republic of Indiasje1lows:- st,r1n J&fi hht',mq t''(PJI dnUe.,p dqØrzienvoQ ni bS&w c- t tc.-t.k br-r-r- • i-iangjcr., saniexf, rnb4 %(J5,çf At9h3 H A+\ C 4C.On ....- r II • - -. - - - - 39 Hbawdak%ii& (iRt1%arth nCefl fpUfláifre-du' dt (1) •Th paid f Co tfb G) (eraia ant1iasa1a Saihbm'1tPtcthth?f by -I bruj C (taking $Mg ttee ')U oCQbb4Ictc )miip kn theiirste1k'uon to the State Llbrar)IC$uncjj' j&i'6uimils - d-nrjw tO rl)InQ41 stU 4 (a) t - tand all the members thereoçshall be deemed to have vacated th - *------,-p.•-fl'. - •.s a £kat.a S'L,* #.-n'&L1fWSa baa ls,qsn- offices as uch members; - 101 ° Yb5 • SfleWnf 4 ise }J4 by isbnis as i be 01 bstm,,b wtbw1?sab dJ J bra A4rq-n (t, - -- d9ubjtWüflflwémo5 as4nacueWbYth-e-G,ira from in]eto- bnie, In this behalf, be adrnmis'Lrafed by the Comimtte-e, (d) adbon,.ifarly,ipjuatedor taken by the Board of Control in repc&t ' of the'iIrst elecüon to Thsd coundili and Unions refene -to in - sub-sectIon (1) shah tàiid 6áñëè1led.' • - - * b. in.G7Ex. No. 1368 dt. 13-11-1991 • - - 4* 1 Its HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 248/288 35 Subject to the other provisionsof this Mt. the6inmitt shalC in such manner and subject to such conditions as may be pkscnbed arrange for conducting the fit eiecti6n-a1hc Councils and Unions referred to insub-secton(1L The term of office of the members of the Committee, the procedure.to be followed in the diséharge of their functions their salaries.allOW?IiCes and other conditidns of service shall be such as may be detehbinéci by the Government". - 3. Atnthnent of section 50.- In the principal Act, in section 50, for sub- section (2), the following sub-section shall be substituted, namely:- "(2) Notwithstanding such repeal. the Board of Control appointèd by notified orde' made under the Kerala Granthasala Sanghom (Taking. over of Managemelit) Act, 1977, shall remain in office till a Committee under sub-section (1) of section 39 of this Act is appoirited;'. 4 a. HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 249/288 *The Kerala Public Libraries (Kerala Granthasala Sanghom) Amendment Act, 1998 aof 1998 - An Act further to amend the Kerala Public Libraries (Kerala Granthasala Sanghom) Act. 1989. Preamble.- WHEREAS it is expedicnt further to amend the Kerala Public Libraries (Kerala Granthasala Sanghornli Act. 1989, for the purposes hereinafter appearing; - Be it enacted in the Forty-ninth Year of Republic of India asloilows:: - 1. Short title and cominencement. -. This Act maybe called the Kerala Public Libraries (Kerala Granthasala Sanghom) Amendment Act, 1998. Section 5, 7 and 12 shall be deemed to have come into force on the 261h day of April, 1998 ,and the remaining provisions of this Act shall be deemed to have come into force on the, 22 day ofMay. 1998. Z. Amendment of Section 2.- In the Kerala Public Libraries (Kerala Granthasala - Sanghom) Act, 1989 (15 of 1989) (hereinafter referred to as the principal Act, for dlause (t) of sttction 2, the following clause shall be substituted, namely:- 1 it) "Taluk Library Cduncil" means a Taluk Library Council con"stituted under section 18;" 3. Substitution of the words "Taluk Library Council" etc.- In the principal Act, except in section 26, section 27, clauses (a), N and (c) of sub-section (2) of section42. section 43 and in section 44 for the words 'Taluk Library Union", 'Taluk Library Unions", "Union" and "Unions", where it occur the words. 'Taluk Library Council". 'Taluk Library Councils". "Council" and "Councils" shall, respectively, be substituted. n 11 4. Amendment of section 3.- In the principal Act, for sub-section (2) and (3) of section 3, the following sub-sections shall be substituted, namely:- 12) The State Library Council shall consist of one member each from a taluk. - elected by the general body of the District Library Council, five members nominated by the Government, of whom one shall be a librarian, one shall be a person belonging to the Scheduled Castes or Scheduled Tribes and one shall be a woman and five officials who shall be, the Principal Secretaries or Secretaries to Government, as the case may be, of the Higher Education Department.: the General Education Department, the Finance Department, the Cultural Affairs Department and the Local Administration Department or officers not below the rank of Deputy Issued iihder Noti. No. 12406/Leg. Uni 3/98,Law dt. 10-08-1988 pub. in K.G. Ex. No. 1304 cIt. 10-08.1988. 37 HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 250/288 38 Public libraries (Kerala Granthasala Sanghom) Amendment Act, 1998 Secretaries of the respective .Depat-tsnents, nominated, as the case may J be, by the concerned Principal Secretaries or Secretaries. (3) There shall .be an Executive Committee for the State Library Council duisisting of twenty-five members of whom, fifteen shall be elected by the elected members of State Library Council, from among themselves, and the remaining ten members shall be the non-officials and officials referred to in sub-section (2)." 5. Amendment of section 4.- In the principal Act, in sub-section (?,) of section 4, for the words "four years", the words "five years" shall be substituted. 6. Amendment of section 11.- In the principal Act, in section 11.- to sub-section (1). the following proviso shall be added, namely:- "Provided that where a woman or person belonging to the Scheduled Castes or Scheduled Tribes could not be elected under clause (b), the Government shall nominate a woman or a person belonging to the Scheduled-Castes orTribes,as the case may be, to the said vacancy."; for sub-section (2), the fotiowing sub-section shall be substituted, xiame1y:- - "(2) The members referred to in clause (b) of sub-section (1) of every District Library Council shall elect, from among themselves, a District Execu- tive Committee consisting of eleven members including a President, a Vice-President, a Secretary and a Joint Secretary: Provided that one of the members so elected shall be a woman and one shall be a person belonging to Scheduled Castes and Scheduled Tribes". 7. Amendment of section 12.- In the principal Act, in sub-section (1). of section 12, fcir the words "four years", the words "five years" shall be substituted. S. Amendment of Section 13.- In the principal Act, in section 13, for the words beginning with "by election of a suitable person" and ending with the woi-ds "if the vacancy had not occurred", the words and figures "by election or nomination as the case may be, of a suitable person in accordance with the provisions of section .11 and any person so elected or nominated to fill a vacancy shall hold office only o long as the member in whose place he is elected or nominated would have held office, if the vacancy had not occurred" shall be substituted. Amendment of section 14,- In the principal Act, in sub-section (1) of section 14, for the words "at least once in every three months", the words at least thrice a year" shall be substituted. Amendment of section 15.- In the principal Act, in section 15, after sub- section (2), the following sub-section shall be inserted, namely:- HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 251/288 Public Libraries (Kerala Granthasala Sanghom) Amendment Act. 1998 .39 "(3) In the absence of both the President and the Vice-President, anymember chosen by the members pesent, from among lhemselvesshall, preside over a meeting of a District Libi'ary Council". -- 11. Amendment of section 19.- In the prinêipal Act, in section 19,- (H to sub-section (1), the following proviso shall be added, namely:- "Provided that if there is no woman or a person belonging to the Scheduled Castes or Scheduled Tribes in a Taluk Library Council, the Government shall nominate awoman ora person belonging to the Scheduled Castes or Scheduled ThbS as the case may be, to that Council"; (ii) in sub-section2), for the existing proviso, the following proviso shall .be substituted, namely: 11 - Provided that one of the members so elected shall be a woman and one shall be a person belonging to the Scheduled Castes or Scheduled Tribe& 12. Amendment of section 20,- In the principal Act, in sub-section (1) of section 20, for the words "four years", the word "five years" shall be substituted. 13. Amendment 01 Section 22.- In the principal Act, in section 22.- (I) in sub-section (l) for the words "at least once in every two months", th words "at least thrice a year" shall be substituted; (ii) in sub-section (4), for the word "one third"; the word "one fifth" shall be substituted. 14. Amendment of section 26.- In the principal Act, in section 26,- (i) In the marginal heading, the words "orjjnion" shall be omitted; (ii) In the secbon,- t. for the words 'Taluk Library Union", in both the places where it occur, the words 'Taluk Library Council" shall be substituted; the words "or Union" and "and/or klnions" shall be omitted. 15. Amendment of Section 27.- In the principal Act, in section 27.- (i) in the marginal heading, for the words fraluk Library Union" the words 'Taluk Library Council" shall be substituted; All) in the opening paragraph, for the words 'Taluk Library Union", the Taluk Library Council" shall be substituted; (iii) in clause (a),- (a) for the words 'Taluk Library Union" the words 'Taluk Library Council" shall be substituted; (b) the words "or Union" at the end shall be omitted. 16. lOnhission of chapter IX- In the principal Act, chapter IX shall be omitted: ' 17. Amendment of section 42.- In the principal Act, in section 42, in clauses i)O ML (b) and (c) of sub-section (2), the words "or union" shall be omitted. 1jAzendment of section 43.- In the principal Act, in section 43,- - i) in sub-section HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 252/288 40 Public Libraries (Kernia Gnuthasala Sanghorn) Airendment Act, 1998 for the words "Taluk Library Union", the words "Taluk Library Council" shall be substituted; the words "or Union" and "or the Union" shall be omitted: (c) in clause (c), for the words Taluk Library Union and "that Union". he words "Taluk Library Council" and "thatCcuncji: 'shall, respectively, be substituted (ii) in sub-section (4), the words "or the union, as the case may be," shall be omitted. 19. Amendment of section 44,- In the principal Act, in clause (a) of section 44, the words "or union" shall be omitted. 20. Amendment of section 48.- In the principal Act, in section 48,- (I) in sub-section ili,- for the words, figures and brackets "the Kerala Panchayats Act, 1960 (32 of 1961)" and the Kerala Municipalities Act 1960 (14 of 1961 or the Kerala Municipal Corporation Act, 1961(30 of 1961) ", the wordf figures and brackets ".the K&ra]a Panchayat Raj Act. 1994 (13 of 1994)" and "the Kerala Municipality Act, 1994 (20 of 1994)" shall respectively, be substituted (ii) in sub-section (2),- for clause (a), the following clauses shall be substituted namely:- "(a) in the area withiajunsdicuon of a Grama Panchayat, by the Grama Panchayat; (aa) in the area within the jurisdiction of a Town Panchayat, by the Town Panchayat,": for the words, figures and brackets the Kerala Panchayats Act, 1960 (32 of 1960)" and the Kerala Municipalities Act, 1960 (14 of 1961) or the Kerala Municipal Corporation Act, 1961(30 of 19611", the words, figures and brackets "the Kerala Panchayat Raj Act, 1994 (13 of 1994)" and the Kerala Municipality Act, 1994 (20 of 1994)" shall respectively, be substituted; in the prdviso, for the words and figures "the Kerala Panchayats Act, 1960, the Kerala Municipalities Act, 1960 and the Kerala Municipal Corporation Act, 1961" the words, figures and brackets "the Kerala Panchayat Raj Act, 1994 (13 of 1994)" or the Kerala Municipality Act, 1994 (20 of 1994)" shall, respectively, be substituted; (iii) in sub-section (3), for the words "by the Panchayat", the words "by the Grama Panchayat, Town Panchayat", shall be substituted. 21. Repeal and savt1g.- The Kerala Public Libraries (Kerala Granthasala Sanghom) Amendment - Ordinance, 1998 18 of 1998), is hereby repealed. Notwithstanding such repeal, anything done or any action taken under the principal Act, as amended by the said Ordinance, shall be deemed to have been done or taken urj'Jer the principal Act, as amended by this Act. HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 253/288 The Kerala Public LibraEies (Kerala Grandhasala Sanghom) Amendment: Act, 2000 *Kerala Decentralisation of Powers Act, 2000 Act 16 of 2000 (Relevant Portion) a . a - a a 35. Amendment to Act 15 of 1989.- In the Kerala Public Libraries (Kerala Grandhasala Sanghom) Act, 1989 (15 of 1989),- (1) In sub-section (2) of section 3, after the words "elected by the general body of the "District Library Council" the words "three members elected from among the District Panchayat members of the State, one member elected from among the councillors of the municipalities of the State". • shall be inserted: (2) in clause (i) of sub-section (1) of Section 8 items (iv) and (vi) shailbe omitted; (3) the proviso to sub-section (1) of section 10 shall be omitted; (4) in sub-section (1) of section 11- in clause (b), the last word "and" shall be omitted; after clause (c), the following clauses shall be inserted; namely:- "(d) one member elected from among the District Panchayat members; and - (e) one member elected from among the councillors of the Munici- palities in the district". (5) the proviso to sub-section (1) of section 18 shall be omitted. - (6) for sub-sectiori (1) of section 19, the following sub-section shall be substituted, namely:- "(1) Every Taluk Library Council shall consist of,- two members elected from among the village panchayat presidents in the Taluk; one member elected from among the municipal chairperson (if any)., in the taluk; and two representatives of each affiliated library in the taluk." (7) in sub-section (1) of section 29, after the words "District Library Council • • may" the words "in consultation with the District Planning Committee" shall be inserted. (8) In section 48,- (i) for sub-section (2) and the proviso thereunder, the following shall • be substituted: namely:- Pub, in K.G. Ex. No. 869 dt. 12-5-2000. S 41 HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 254/288 4 I n 42 KeralaDecena-alisadon of Powers Act, 2000 " -jt.i Ct_ • C - : (2) " ftKerala :a-chayat Raj Act, 1994(13 0(1994) orinthe Kerala Munici palilies Act 1994 (20 of 1994), the&sj]Stèfi d bt e&l&nhj)shaiV&61lectedinfan area within theJIirisdidioniotaJiageaneh at by that village panchayat and in area within the jurisdiction of a municipality as if the cess were a property - tax payableunaer the aid Acts as the may he, and the provisions - C ' )4• ,, ...........................- of the saiä'lths as fart thd procedure for colThction of tax shall apply --- - iA •lAAt, accordingly - . . -ifi) fdr db-se'ètion (3), the foll narne otig siib-secibh shall be substituted '4 fr- 1 IL - (3) the èejs.coflected undef sUhsecuon (2), less collection charges at the rate sfecthed by the Government, shall be paid to the State Library Council by the village panchayat or the munic be,'wjtlj ipality, as the case may th iree riionths froth the date of such éollectf on: - ''Pràvjd&( that the eesi collected SG mühiEipalityor a village panchayat under this Act is not paid oñi or before the due date, th e Concerned -local authority shall-pay the said amOunt to the Slate - penalty at the rate of t.wo percent per from. the date from which it was due: - Provided further that the Secretary and president or Chairperson of the local a1*hority Qoncerned shall be jointly, responsible for all fe. .1 - lated paymeits and any amount paid to the State Library Council by way of penaJy shall be realised from such Secretajy and President or CFiairpei-son of the local authority.' x -'d, x x CA 4r ' HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 255/288 .'tl±;'":':j.' *Tlje Kerala ,Pübliè Libraries (Kerala Granthasala SanghoS Amendment Rules, 199$:.' e Kèaa Pubc Lib anespesn on 40 ofIn i exercise ofthewcc th GovetëhfbFKerala(Ketaja oranthasalasflghom) Act.1989(15 of ) , th th hereb3i m &thwkefalam!ibliTh.Abralies (Kerala Granthàsálà SangkiSi) ds,, 1991. namely:- Rules' - - :•-" '1 flt1Sfl tn 51t7 .t. •.:: ' - 1. Short title and commencemqflt:- rulesm aybe caflcdtheKerqlaPubhc L ibraries (Kerala Granthastda. sanghom) AiItendment Rules, 1993: - . (2i They shall come into force at once z.~'i1aiStro1 ehRue ) n the\Kefálä!publlaLihfar eralaGrattha' .4 - • :• (ft. In tul.2, àftét,ciatiSe-(c), the following new clause stialFbe in&erted u,'u t,(In :st,',it . . namely:- . . . . (Ce) "Comrnittee meaflsa.comrnittëe constituted irider sub-sectid'A (Ik ,ofsection29oi the Act. (ii) for the words "Bbard of ck CW&Tli g in the provisos to sub-rule (3) of rule clause (a) of nil 78,.the word con tIeè r*p-ed]vely be substituted. -. • - . . : If t---,:;f.: ..... ; Bydr.derof th eGØve -. . ' ........ 'n it ' -'- •• :. ...rr.. • - . t : lanato Note -. (This is not part of the otjf?cfln 1]I iiinteñded to inthcdt itgner purport) By notification No 44192/A3/91H Edn dated 14--192 Goveimje constituted the Coiirniitteëfdr e ccinduct of election to the.StateUb&Vdkut the bistrict Lbraiy Councils aiictthe Tàluk Librasy Unions 39 (1) of the.Kerala PublicLibcanes (Kerala Granthaslasai3ghbifl)1Act ist such the Bor&of Control :ishott.èxistence at present. As per the proyio rule 15 (3),34 (1),56 (a) and 78,(a)AceTh1a7Rcb1icLibra1ies (Kerala Grantha and Unions have to be appointedgby-the Keralaurantflasma angnorr control. In view'of the'khendp ,mentade to ,Sthon 39 of the Act con jiJfl J( .1 1,. amendments ha'reto.be made So tile RUles also. Thisnoticáti6n i ir achieve the above object:- •. - I - . issued under Not!. No. 1312/A3/93/H. Edn. dt. 7-5-1993-p,.ib..InK.G Ex.ç 29-5-1993 as SRO 841/93. - .......... - 276 7 HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 256/288 - p —aarwflJ • M. • 6KeEa1Gti a • .• . bei-e1jffriiM t Keicgj , published 3 . - 5 i. size fl,sW?sJ • - l::J t H641 T 0 - .a 7 ItObIbY or ] övernoi 7th-, 1 esw bo Iith1q Ic t9 g•:7! fl-s4a HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 257/288 *The Kerala Public Libraxies (Kerala Grandhasala Sanghom) (Amendment) Ruks, 2000 In enrcise of the powers eonferred by section 40 of the Kerala Public Ubraries (Kerala Grnncthasala Sanghom) Act, 1989 (15 of 1989), the Government of Kerala hereby make the [bLowing rules futhe to amend the Kerala Public Lthranes (Kerala Grandhasala Sanghom) Rules, 1991, the sajne having been previously published as required by sub-section (1) of the said section. namely:- Rules Short title and counnencement.- 1) These rules may be called the Kerala Public Ubraries (Kerala Grandhasala Sanghom) Amendment Rules, 2000. (2) Rule 2(1) of these niles shall be deemed to have come into force on the 2nd May 1998 aitd the remaining rules shall come into force at once. Amendment of the raThs.- In the Kerala Public Libraries (Kerala Grandha- sala saughom) Rules. 1991,- (1) Substitution of the words "Taluk Library Council" etc. - Except In cla use (m) of rule 20, for the words 'Taluk Library Union", "Taluk Library Unionsr, "Union" and "Unions", wherever it occur in the Kerala Public Libraries • (Kerala Grandhasala Sanghom) Rules, 1991, the words "Taluk Library F Council", "Taluk Library Councils", "Council" and "Councils" shall, - i i respectively, be substituted. :4 (2) In rule 16- (a) for it'n( 1) the following item shall be substituted, namely:- "(1) Head Masters of High Schools or U.P. Schools, whether Government or aided"; (b) in item (2) for the words "Executive Officers" the word "Secretaries" shall be substituted. (3) in rule 20, in clause (m), for the words "Taluk Library Union", the word "Library" shall be substituted. (4) in rule 23. for'sub-rule (2), the following sub-rule shall be substituted, namely:- "(2) The results of the election shall be recorded In the minutes book of the Library by, the Returning Officer." (5) for rule 28, the following rule shall be substituted, namely:- "28. Reporting of result of election.- The Returning Officer shall report the result of the election to the Taluk Library Returning Officer appointed for .bonduct of election of Taluk Library Council, immedi- ately after the election is over, at any rate within 24 hours from the date of publicationof the Library Election results. Each Taluk Library Issued under G.O. (P) No. 189/2000/H.Edn. dL 8- 12-2000 pub. in K.G. Ex. No. 2202 dt.14-12-2000 as SRO 1152/2000. 278 [1 HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 258/288 - Public Libraries (flerala Grandhasala Sanghom) Amendment Rules 279 Council shall register the names of such members in a register maintained for the purpose". 5 a for rule 32, the following rule shall be substituted, flamely:- 5 "32. Remuneration of Return ing Officer- The State Library Council shall fix and pay the remuneration to payable the Returning Officer appointed under sub-rule (3) of rule 15 shall fix and pay the remu- neration to the Taluk, Dist-ict and State Returning Officers, if necessajy". in rule 34, sub-rule (2) shall be omitted. a in rule 36, for sub-rule (2), the following sub-rule shall be substiluted, namely:- te "(2) The reaults of the election shall be recorded in the minutes book of the Taluk Library Council by the T1uk Returning Officer and shall be reported to the District Returning Officer immediately after the elecflin is over, at any rate wIthin 24 hours froth the date of ñibli- catioxi uf the result of the Taluk Library Council election, Each D;strict Library Council shall regist,r the names of such members in a register maintained for the purpose." Y in rule 42, in clause (g), the following shall be added at the end, namely:- 'The resulth of election shall also be reported to the District Returning Officer by the Presiding Officer". in rule 56, clause (b) shall be omitted. it in rule 58, for iib-njJe (3), the following sub-rule shall be substituted, namely:- "(3) The results of the election shall be recorded in the minutes book of the District Library Council byQhe Di:trict Returning Officer and shall be reported to the State lkqi fling Officer immediately after the election is over, at any rate thin 24 hours from the date of publication of the results of the District Library Council election". in rule 76, for sub-rule (6), the folIo sub-rule shall be namely:-; ' substituted, "(6) to submit proposals to the State Libra4y Council for the fol-mation .4 the gradation Committee'. of it in rule 78, sub-clause (b) shall be oMitted, in rule 80, to sub-rule (2), the words, 'by the State Returning Officer" shall be added at the end. LC in rule 101, for sub-je (13), the following sub-rule shall be substituted 2 namiy:- "(13) to purchase furniture, ftures and stationery for the functioning - of the State Library Council, limiting the expenditure within the budget allotment": HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 259/288 ad word rshallbe .è s}tillte receipt of ie request• rife tan cLname1y. 4c.; !Ceat s•titiljj m time Q. •. liS tb (1a) ios n,fflO gAnbp'3i4 fT.oTn '(5A),tlte u iriiriOUoflr&f igMhkiThtenan&grint extetid.of grant tobe:si HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 260/288 Public Libr;a-les (Ierala Grandhasala S&nghom)Aznendment Rules 281 iWIA itt tiszilhseant3j mo4iid £L€2 iffJ31 £ Is 5z. än&e iB 1fi/d y VW ar ft&rthef - - months-fro m thel5itejr w ocl?-iris spnrjbned.st&ar,,u,..i._n I - - (513) The.waintenance grant shM1ltv1 be utilised forputting up new COflStruudCor extens nfl of UI bggdmg 12 j adtfurnturcigrant te Iir . tft4 I frJTe'rbfcYe ghallZ)riiUtatis ía Ls - ,L- u an t r',t - niutandls. apply to amerntof matenapcejgrj3c-o IIdJI1C13 - - - .JZi1tO31OiZ)dUc' vi "Proded That the State Library haJ1 havJpoesj ëor. j sri7edlcejlmam9unth mentioned iwthx4i3.j1e 5jioiápprova1 e,hh drhth actj butn ni .ahn 'n!j -:9(b} t.to~&St - ki( tbfolth hanie1&4D fr! t74-re*,nl5-rW:Ci~~i-uiLfci.i:;fr.-,V.,,i-,T.isVbCM z4s6,s- grht-efenhlon paper of appropnate value" shall be Substituted .)&r-e 1 it (21) to clause (a) tr-ule-a-22 the following .;;rovlso shall- be :;rA pW%Oer to ------------------------------------------ menUondabovtwth.the appzraf of lo (22)to clause (b)of-ruleJ-22 the following nrcvisn shn1iheWli '2 ç. requires necessary after suit &ij1S4iW?€??P& Qknf' ith In order to carry out this adjustnen thetate 11brjCouncil shall hav&1 t :i$mt&t ••at4Ln..L10 ~11,z:,secuon so is .ThAfxn,rctisgnM di 1)vo rtbMT) rrorjscF 123) in rule 123, for shbru1e (2) the followuig Uiitnaelyttflsc!Q-:rr -so ZZC?tzrjth t21u Mhj- 1'-c1Ti -'t-:±.itrC' h'ic6figu it&jon in /flc ni Coun2j' '.E 5D1411 I'T:c' 'Trfr'h 9ar" 2 — hi 4 • 1;)4 - ' nu.: - - -11V4- - -, f1;1r---. r I V.- - HEDN-A1/274/2023-HEDN 7858096/2023/H EDN 261/288 HEDN-A1/274/2023-HEDN 7886006/2023/H EDN 263/288 HEDN-A1/274/2023-HEDN 7886006/2023/H EDN 264/288 HEDN-A1/274/2023-HEDN 7886006/2023/H EDN 265/288 HEDN-A1/274/2023-HEDN 7886006/2023/H EDN 266/288 HEDN-A1/274/2023-HEDN 7886006/2023/H EDN 267/288 HEDN-A1/274/2023-HEDN 7886006/2023/H EDN 268/288 HEDN-A1/274/2023-HEDN 7886006/2023/H EDN 269/288 HEDN-A1/274/2023-HEDN 7886006/2023/H EDN 270/288 HEDN-A1/274/2023-HEDN 7886006/2023/H EDN 271/288 HEDN-A1/274/2023-HEDN 7886006/2023/H EDN 272/288 HEDN-A1/274/2023-HEDN 7886006/2023/H EDN 273/288 HEDN-A1/274/2023-HEDN 7886006/2023/H EDN 274/288 HEDN-A1/274/2023-HEDN 7886006/2023/H EDN 275/288 HEDN-A1/274/2023-HEDN 7886006/2023/H EDN 276/288 HEDN-A1/274/2023-HEDN 7886006/2023/H EDN 277/288 HEDN-A1/274/2023-HEDN 7886006/2023/H EDN 278/288 HEDN-A1/274/2023-HEDN 7886006/2023/H EDN 279/288 HEDN-A1/274/2023-HEDN 7886006/2023/H EDN 280/288 HEDN-A1/274/2023-HEDN 7886006/2023/H EDN 281/288 HEDN-A1/274/2023-HEDN 7886006/2023/H EDN 282/288 HEDN-A1/274/2023-HEDN 7886006/2023/H EDN 283/288 HEDN-A1/274/2023-HEDN 7886006/2023/H EDN 284/288 HEDN-A1/274/2023-HEDN 7886006/2023/H EDN 285/288 HEDN-A1/274/2023-HEDN 7886006/2023/H EDN 286/288 HEDN-A1/274/2023-HEDN 7886006/2023/H EDN 287/288 HEDN-A1/274/2023-HEDN 7886006/2023/H EDN 288/288