The Bihar State Public Records Act, 2014

िनबंधन सं� या पी0ट�0-40 �बहार�बहार�बहार�बहार गजटगजटगजटगजट असाधारण अंकअसाधारण अंकअसाधारण अंकअसाधारण अंक �बहार सरकार �ारा ूकािशत�बहार सरकार �ारा ूकािशत�बहार सरकार �ारा ूकािशत�बहार सरकार �ारा ूकािशत 29292929 वैशाखवैशाखवैशाखवैशाख 1936 1936 1936 1936 ((((शशशश0000)))) ((((संसंसंसं0 0 0 0 पटना पटना पटना पटना 424424424424) ) ) ) पटनापटनापटनापटना, , , , सोमसोमसोमसोमवारवारवारवार, , , , 19191919 मईमईमईमई 2014201420142014 fof/k foHkkx &&&&&&&& vf/klwpuk,a 19 ebZ 2014 la0 ,y0th0&1&01@2014@yst% 61—fcgkj fo/kku eaMy }kjk ;Fkkikfjr fuEufyf[kr vf/kfu;e] ftlij egkefge jkT;iky fnukad 6 ekpZ] 2014 dks vuqefr ns pqds gSa] blds }kjk loZ&lk/kkj.k dh lwpuk ds fy;s izdkf'kr fd;k tkrk gSA fcgkj&jkT;iky ds vkns'k ls] mTToy dqekj nqcs] ljdkj ds la;qDr lfpoA 2 �बहार गजट (असाधारण), 19 मई 2014 fcgkj jkT; yksd vfHkys[k vf/kfu;e] 2014 [fcgkj vf/kfu;e 8] 2014] izLrkoukA& jkT; ljdkj rFkk jkT; ljdkj }kjk xfBr yksd miØeksa] dkuwuh fudk;ksa vkSj fuxeksa] vk;ksxksa vkSj lfefr;ksa ds yksd vfHkys[kksa ds izca/ku] iz'kklu vkSj ifjj{k.k rFkk muls lacaf/kr ;k muds vkuq"kafxd fo"k;ksa dk fofu;eu djus ds fy, vf/kfu;eA Hkkjr x.kjkT; ds iSalBosa o"kZ esa fcgkj jkT; fo/kku eaMy }kjk fuEufyf[kr :i esa ;g vf/kfu;fer gks%& 1- laf{kIr uke] foLrkj ,oa izkjaHk A& ¼1½ ;g vf/kfu;e fcgkj jkT; yksd vfHkys[k vf/kfu;e] 2014 dgk tk ldsxkA ¼2½ bldk foLrkj lEiw.kZ fcgkj jkT; esa gksxkA ¼3½ ;g ml rkjh[k dks izo`Ùk gksxk tks jkT; ljdkj] jkti= esa vf/klwpuk }kjk] fu;r djsA 2- ifjHkk"kk,¡ A& bl vf/kfu;e esa] tc rd fd lanHkZ ls vU;Fkk visf{kr u gks & ¼d½ ÞcksMZß ls vfHkizsr gS /kkjk&13 dh mi&/kkjk ¼1½ ds v/khu xfBr vfHkys[kkxkj lykgdkj cksMZA ¼[k½ Þfuns'kdß ls vfHkizsr gS jkT; ljdkj }kjk fu;qDr vfHkys[kkxkj funs'kd vkSj mlesa funs'kd ds dÙkZO;ksa dk ikyu djus ds fy, jkT; ljdkj }kjk izkf/kd`r dksbZ vf/kdkjh 'kkfey gS( ¼x½ ÞjkT; vfHkys[kkxkjß ls vfHkizsr gS] jkT; ds fy, xfBr fcgkj jkT; vfHkys[kkxkj ,oa mlds fu;a=.k ds v/khu vU; vfHkys[kkxkj( ¼?k½ ÞizeaMyh; vfHkys[kkxkjß ls vfHkizsr gSa lHkh izeaMyh; vfHkys[kkxkj( ¼Mñ½ Þftyk vfHkys[kkxkjß ls vfHkizsr gS jkT; ds lHkh ftyksa ds vfHkys[kkxkj tks ljdkjh ;k futh gks( ¼p½ ÞjkT;ß ls vfHkizsr gS fcgkj jkT;( ¼N½ Þfofgrß ls vfHkizsr gS bl vf/kfu;e ds v/khu cuk;s x;s fofgr fu;eA ¼t½ Þyksd vfHkys[kß ds varxZr 'kkfey gSa] fdlh vfHkys[k ltZd vfHkdj.k ds ;k ,sfrgkfld egÙo ds( ¼i½ nLrkost] ikaMqfyfi vkSj lafpdk ¼QkbZy½( ¼ii½ fdlh nLrkost dh dksbZ ekbØksfQYe] ekbØksfQ'k vkSj vuqfyfi izfr( ¼iii½ ,slh ekbØksfQYeksa esa lfUufo"V izfrfoEc ;k izfrfoEcksa dk dksbZ izR;qRiknu ¼pkgs foof/kZr gks ;k ugha½] vkSj ¼iv½ fdlh dEI;wVj }kjk ;k fdlh vU; ;qfDr }kjk mRikfnr dksbZ vU; lkexzh ;Fkk dEI;wVj Vsi] ¶ykWih] lhñMhñ] lkWÝVos;j bR;kfn( ¼>½ ÞvfHkys[k l`td vfHkdj.kß esa fuEufyf[kr 'kkfey gaS%& ¼i½ jkT; ljdkj dk dksbZ foHkkx ;k dk;kZy;( ¼ii½ jkT; ljdkj }kjk iw.kZr% ;k lkjr% fu;af=r ;k foÙk iksf"kr dksbZ dkuwuh fudk; ;k fuxe vFkok jkT; ljdkj }kjk xfBr vk;ksx ;k fdlh lfefr ds laca/k esa mDr fudk;] fuxe] vk;ksx] ;k lfefr ds dk;kZy; ;k jkT; ljdkj }kjk fu;af=r ;k iw.kZr% ;k lkjr% foÙk laiksf"kr dksbZ laLFkk( ¼V½ Þdk;kZy;ß ls vfHkizsr gS jkT; ljdkj ds lHkh dk;kZy; ,oa ljdkj }kjk xfBr fuxe dk;kZy;( ¼B½ ÞvfHkys[k vf/dkjhß ls vfHkizsr gS /kkjk&5 dh mi&/kkjk ¼1½ ds v/khu vfHkys[k l`td vfHkdj.k }kjk uke funsZf'kr vf/kdkjhA 3- jkT; ljdkj dh 'kfDr A& ¼1½ jkT; ljdkj dks] bl vf/kfu;e ds v/khu yksd vfHkys[kksa ds iz'kklu] izca/ku] ifjj{k.k] p;u] O;;u vkSj fuo`fÙk ls lacaf/kr lafØ;kvksa dk leUo;] fofu;eu vkSj i;Zos{k.k djus dh 'kfDr gksxhA ¼2½ jkT; ljdkj] /kkjk&2 ds [kaM ¼>½ ds mi[kaM ¼i½ ,oa mi[kaM ¼ii½ esa fofufnZ"V vfHkys[k l`td vfHkdj.kksa ds yksd vfHkys[kksa ds laca/k esa] vkns'k }kjk mu 'krksZa ds v/khu jgrs gq,] tks vkns'k esa fofufnZ"V dh tk,] fuEufyf[kr lHkh ;k fdlh d`R; dks djus ds fy, funs'kd dks izkf/kd`r dj ldsxh] ;Fkk %& ¼d½ vfHkys[kkxkj dk i;Zos{k.k] izca/ku vkSj fu;a=k.k( ¼[k½ ,slh vof/k ds i'pkr~ tks fofgr dh tk,] LFkk;h izdf̀r ds yksd vfHkys[kksa dh tek ds fy, Lohdkjuk( ¼x½ yksd vfHkys[kksa dh vfHkj{kk] mudk mi;ksx vkSj okilh( ¼?k½ yksd vfHkys[kksa dh O;oLFkk] ifjj{k.k vkSj izn'kZu( ¼Mñ½ yksd vfHkys[kksa dh rkfydk,¡] vuqØef.kdk,¡] lwph vkSj vU; lanHkZ&ekè;e dh rS;kjh( ¼p½ vfHkys[k izca/ku i)fr ds lq/kj ds fy, Lrjekuks] ekinaMksa] izfØ;kvksa vkSj rduhdh dk fo'ys"k.k] fodkl] lao/kZu vkSj leUo;( 3 �बहार गजट (असाधारण), 19 मइ- 2014 ¼N½ vfHkys[kkxkj vkSj vfHkys[k lt̀d vfHkdj.k ds dk;kZy;ksa esa yksd vfHkys[kksa dk vuqj{k.k] O;oLFkk vkSj lqj{kk lqfuf'pr djuk( ¼t½ yksd vfHkys[kksa ds ifjj{k.k ds fy, miyC/k LFkku ds mi;ksx dk lao/kZu djuk vkSj miLdjksa dk vuqj{k.k djuk( ¼>½ vfHkys[kksa ds ladyu] oxhZdj.k vkSj O;;u dh ckcr vkSj vfHkys[k izca/k ds Lrjekuksa] izfØ;kvksa vkSj rduhdh ds mi;kstu ds laca/k esa vfHkys[k l̀td vfHkdj.kksa dks lykg nsuk( ¼¥½ yksd vfHkys[kksa dk losZ{k.k vkSj fujh{k.k djuk( ¼V½ vfHkys[kkxkj iz'kklu vkSj vfHkys[k izca/k dh fofHkUu 'kk[kkvksa esa izf'k{k.k dk;ZØe vk;ksftr djuk( ¼B½ fdlh izkbosV lzksr ls vfHkys[k Lohdkj djuk( ¼M½ yksd vfHkys[kksa rd igq¡p fofu;fer djuk( ¼<+½ fuf"Ø; fudk;ksa ls vfHkys[k izkIr djuk vkSj jk"Vªh; vkikr dh n'kk esa yksd vfHkys[k izkIr djus dh O;oLFkk djuk( ¼.k½ vfHkys[k vf/kdkjh ls vfHkys[k izca/ku vkSj O;;u i)fr ds laca/k esa fjiksVZ izkIr djuk( ¼r½ yksd vfHkys[kksa dh vf/kizekf.kr izfr;k¡ ;k muls m)j.k miyC/k djkuk( ¼Fk½ yksd vfHkys[kksa dks u"V djuk ;k mudk O;;u djuk( ¼n½ ,sfrgkfld] jk"Vªh; ;k jktdh; egRo ds fdlh nLrkost dks iV~Vs ij izkIr djuk vFkok mls Ø; djuk ;k nku ds :i esa Lohdkj djuk( 4- jkT; ds ckgj yksd vfHkys[kksa dks ys tk;k tkuk A& dksbZ Hkh O;fDr] jkT; ljdkj ds iwoZ vuqeksnu ds fcuk dksbZ yksd vfHkys[k u rks jkT; ds ckgj ys tk,xk vkSj u ys tkus dh vuqKk nsxk% ijUrq ;fn dksbZ yksd vfHkys[k fdlh 'kkldh; iz;kstu ds fy, jkT; ds ckgj ys tk;k tkrk gS ;k Hkstk tkrk gS rks ,slk iwoZ vuqeksnu visf{kr ugha gksxkA 5- vfHkys[k vf/dkjh uke& funsZ'ku A& ¼1½ izR;sd vfHkys[k l`td vfHkdj.k] bl vf/fu;e ds v/hu d`R;ksa dk fuoZgu djus ds fy,] vius fdlh vf/dkjh dks vfHkys[k vf/dkjh ds :i esa uke funsZf'kr djsxkA ¼2½ izR;sd vfHkys[k l̀td vfHkdj.k ,slh laLFkk esa vkSj ,sls LFkkuksa esa] ftls og mfpr le>s] vfHkys[k d{kksa dh LFkkiuk dj ldsxk vkSj izR;sd vfHkys[k d{k dks fdlh vfHkys[k vf/kdkjh ds izHkkj ds v/khu j[ksxkA 6- vfHkys[k vf/kdkjh dk dÙkZO; ,oa nkf;RoA& ¼1½vfHkys[k vf/kdkjh fuEufyf[kr ds fy, mÙkjnk;h gksxk%& ¼d½ vius izHkkj ds v/khu ds yksd vfHkys[kksa dh mfpr O;oLFkk] vuqj{k.k vkSj ifjj{k.k( ¼[k½ lHkh yksd vfHkys[kksa dk fu;r dkfyd iqufoZyksdu vkSj vYidkfyd egRo ds yksd vfHkys[kksa dh N¡VkbZ( ¼x½ LFkk;h egRo ds yksd vfHkys[kksa dks izfr/kfjr djus dh n`f"V ls iPphl o"kZ ls vf/kd iqjkus yksd vfHkys[kksa dks jkT; vfHkys[kkxkj fcgkj ls ijke'kZ djds vk¡duk( ¼?k½ yksd vfHkys[kksa dks] ,slh jhfr ls vkSj ,slh 'kÙkksZ ds v/khu jgrs gq,] u"V djuk] tks /kkjk&8 dh mi&/kkjk ¼1½ ds v/khu fofgr dh tk,( ¼Mñ½ yksd vfHkys[kksa ds fy, ;FkkfLFkfr] fcgkj ds jkT; vfHkys[kkxkj ;k {ks=h; vfHkys[kkxkj] ftyk vfHkys[kkxkj ls ijke'kZ djds] izfr/kj.k vuqlwph dk ladyu( ¼p½ oxhZd`r yksd vfHkys[kksa dh Js.kh de djus ds fy,] ,slh jhfr ls tks fofgr dh tk; mudk fu;r dkfyd iqufoZyksdu( ¼N½ vfHkys[k izca/k i)fr esa lq/kj ds fy, vkSj yksd vfHkys[kksa dh lqj{kk cuk, j[kus ds fy, ,sls Lrjekuksa] izfØ;kvksa vkSj rduhdksa] dks ftudh Hkkjr ds jk"Vªh; vfHkys[kkxkj }kjk] le;&le; ij] vuq'kalk dh tk; viukuk( ¼t½ yksd vfHkys[kksa dh okf"kZd vuqØef.kdkvksa ds ladyu( ¼>½ laxBukRed bfro`r vkSj mlds okf"kZd vuqiwjd ds ladyu( ¼¥½ yksd vfHkys[k izca/ku ds fy,] ;FkkfLFkfr jkT; vfHkys[kkxkj ;k {ks=h; vfHkys[kkxkj] ftyk vfHkys[kkxkj dks lgk;rk iznku djus( ¼V½ ;FkkfLFkfr] funs'kd ;k vfHkys[kkxkj iz/kku dks okf"kZd fjiksVZ ,slh jhfr ls tks fofgr dh tk;] izLrqr djus( ¼B½ fdlh fuf"Ø; fudk; ds vfHkys[kksa dk] ;FkkfLFkfr jkT; vfHkys[kkxkj ;k izeaMyh; vfHkys[kkxkj ;k ftyk vfHkys[kkxkj dks ifjj{k.k ds fy, vUrj.k djus( ¼2½ vfHkys[k vf/kdkjh] mi&/kkjk ¼1 ½ esa fofufnZ"V mÙkjnkf;Roksa dk fuoZgu djus dh n'kk esa] ;FkkfLFkfr funs'kd ;k vfHkys[kkxkj ds iz/kku ds funs'kkuqlkj dk;Z djsxkA 4 �बहार गजट (असाधारण), 19 मई 2014 7- vfHkys[k vf/kdkjh dk dÙkZO; A& ¼1½vfHkys[k vf/kdkjh] vius izHkkj ds v/khu esa fdUgha yksd vfHkys[kksa ds vuf/kd`r gVk, tkus] u"V fd;s tkus] fo:fir fd, tkus ;k ifjofrZr fd, tkus dh n'kk esa] ,sls yksd vfHkys[kksa dks cjken djus ;k iqu% izkIr djus ds fy, rqjUr leqfpr dkjZokbZ djsxkA ¼2½ vfHkys[k vf/kdkjh vius izHkkj ds v/khu yksd vfHkys[kksa ds vuf/kd`r gVk;s tkus] u"V fd;s tkus] fo:fir fd;s tkus ;k ifjofrZr fd;s tkus rFkk ;FkkfLFkfr funs'kd ;k vfHkys[kkxkj ds iz/kku }kjk fn;s x;s funs'kksa ds vè;/khu ;fn dksbZ gks] vius }kjk vkjaHk dh xbZ dkjZokbZ ftls fLFkfr ds vuqlkj og vko';d le>s ds laca/k esa dksbZ tkudkjh dksbZ foyEc fd;s fcuk] ;FkkfLFkfr] funs'kd ;k vfHkys[kkxkj ds iz/kku dks fyf[kr fjiksVZ lqiwnZ djsxkA ¼3½ vfHkys[k vf/kdkjh] yksd vfHkys[kksa dks cjken djus ;k iqu% izkIr djus ds iz;kstu ds fy, fdlh ljdkjh vf/kdkjh ;k fdlh vU; O;fDr dh lgk;rk izkIr dj ldsxk vkSj ,slk vf/kdkjh ;k O;fDr ,sls vfHkys[k vf/kdkjh dks lHkh lgk;rk iznku djsxkA 8- yksd vfHkys[kksa dk fuiVkjk A& ¼1½ rRle; izo`r fdlh fof/ esa vU;Fkk micaf/r] ds flok;] dksbZ Hkh yksd vfHkys[k] ml jhfr ds flok; vkSj mu 'krkZs ds vè;/hu tks fofgr dh tk, u"V ugha fd;k tk,xk ;k mldk vU;Fkk O;;u ugha fd;k tk,xkA ¼2½ o"kZ 2014 ds iwoZ l̀ftr fdlh Hkh vfHkys[k dks] tgk¡ ;FkkfLFkfr] funs'kd ;k vfHkys[kkxkj ds iz/kku ,oa iqjkfHkys[kiky dh jk; esa] og bl izdkj fo:fir gks x;k gks ;k ,slh n'kk esa gks fd mls fdlh vfHkys[kkxkj laca/kh mi;ksx esa ugha yk;k tk ldrk gks ds flok; u"V ugha fd;k tk;sxk fdUrq ,sls fofu'p; ij rhukas O;fDr;ksa dk gLrk{kj vko';d gksxkA 9- eqdnek nk;j djus dh 'kfDr ,oa ltk A& ¼1½ vfHkys[k inkf/kdkjh] funs'kd dh iwoZ vuqefr ls] eq[; U;kf;d n.Mkf/kdkjh ds le{k ;Fkk'kh?kz eqdnek nk;j dj ldsxkA ¼2½ tks dksbZ ml vf/fu;e dh /kkjk&4 ;k /kkjk&8 ds mica/ksa eas ls fdlh dk mYya?ku djsxk] og ml vof/k ds fy, dkjkokl ls] tks ikap o"kZ rd c<+k;h tk ldsxh] ;k ml tqekZus ls] tks nl gtkj :i;s rd c<+k;k tk ldsxk] ;k nksuks ls naMuh; gksxkA 10- yksd vfHkys[kksa dk varj.k u gksuk A& lqj{kk oxhZdj.k okys fdlh yksd vfHkys[k dk varj.k jkT; vfHkys[kkxkj ;k izeaMyh; vfHkys[kkxkj ;k ftyk vfHkys[kkxkj esa ugha gksxkA ijarq ljdkj ,sls oxhZÑr vfHkys[kksa dks muds l̀tu ds 30 o"kks± dh vofèk ds mijkar ljdkj }kjk xfBr lfefr }kjk bls voxhZÑr dj ldsxhA bl çdkj voxhZÑr fd;s x, vfHkys[k vfèkfu;e ds micaèkksa ds vèkhu vfHkys[kkxkjksa esa vUrfjr fd;s tk ldsaxsA eq[;ea=h lfpoky;] eq[; lfpo dk;kZy;] jkT;iky lfpoky;] x`g foHkkx ,oa eaf=eaMy lfpoky; foHkkx ds dk;kZy; ;k dksbZ vU; dk;kZy;] ftls jkT; ljdkj fuf'pr djs] bl Js.kh esa 'kkfey gksaxsA 11- yksd vfHkys[k izkIr ,oa miyC/k djkuk A& ¼1½ jkT; vfHkys[kkxkj ;k izeaMyh; vfHkys[kkxkj ;k ftyk vfHkys[kkxkj ,sfrgkfld] jk"Vªh; egRo ;k jktdh; egRo ds fdlh vfHkys[k dks fdlh izkbZosV lzksr ls nku ds :i esa] Ø; }kjk ;k vU;Fkk Lohdkj dj ldsxkA ¼2½ jkT; vfHkys[kkxkj mi&/kkjk ¼1½ esa fufnZ"V dksbZ yksd vfHkys[k] ,slh jhfr ls vkSj ,slh 'krkZsa ds v/khu jgrs gq,] tks fofgr dh tk;] okLrfod vuqla/kkufon~ dks miyC/k djk ldsxkA ,slk vuqla/kkufon~ ,sls vfHkys[k dks vfHkys[kkxkj esa vè;;u dj mlh fnu okil dj nsxkA 12- yksd vfHkys[kksa rd ig¡qp A& ¼1½ ,sls lHkh voxhZd`r yksd vfHkys[k] tks rhl o"kZ ls vf/kd iqjkus gks vkSj tks jkT; vfHkys[kkxkj] ;k fdlh izeaMyh; ;k ftyk vfHkys[kkxkj dks varj.k dj fn;s x;s gSaA ,sls vioknksa vkSj fuoZ/kuksa ds v/khu jgrs gq,] tks fofgr fd, tk;sa] vuqla/kkufon~ dks miyC/k djk;s tk ldsaxsA Li"Vhdj.k A& bl mi&/kkjk ds iz;kstuksa ds fy, rhl o"kZ dh vof/k dh x.kuk] yksd vfHkys[k izkjaHk djus ds o"kZ ls dh tk,xhA ¼2½ dksbZ Hkh vfHkys[k l`td vfHkdj.k] viuh vfHkj{kk esa fdlh yksd vfHkys[k rd fdlh O;fDr dh igqap ,slh jhfr ls vkSj ,slh 'krksZ ds v/khu jgrs gq,] tks fofgr dh tk;] gksus nsxkA 13- vfHkys[k lykgdkj cksMZ dk xBu A& ¼1½ jkT; ljdkj] jkti= esa vf/klwpuk }kjk] bl vf/kfu;e ds iz;kstuksa ds fy, ,d vfHkys[k lykgdkj cksMZ dk xBu dj ldsxhA ¼2½ cksMZ fuEufyf[kr lnL;ksa ls feydj xfBr gksxk] ;Fkk%& ¼d½ lnL;] jktLo i"kZn & insu vè;{k ¼[k½ eaf=eaMy lfpoky; foHkkx] dyk laLd`fr ,oa ;qok foHkkx] i;ZVu foHkkx rFkk f'k{kk foHkkx ls izR;sd dk ,d&,d vf/kdkjh] tks fcgkj ljdkj ds lfpo ls vU;wu iafDr dk gks & insu lnL; ¼x½ jkT; ljdkj }kjk rhu o"kksZ ;k vf/kd vof/k ds fy, uke funsZf'kr fd, tkus okys rhu O;fDr] ftuesa ,d vfHkys[k inkf/kdkjh ¼iqjkfHkys[kiky½ gks vkSj nks fdlh ekU;rk izkIr 5 �बहार गजट (असाधारण), 19 मइ- 2014 fo'ofo|ky; ds bfrgkl foHkkx vFkok izkphu bfrgkl ,oa laLd`fr foHkkx ds LukrdksÙkj foHkkx ds izkè;kid ,oa vè;{k & insu lnL; ¼?k½ funs'kd] vfHkys[kkxkj & insu lnL; lfpo ¼Mñ½ fcgkj fo/kku ifj"kn~ ,oa fo/kku lHkk dk] fo"k; esa :fp j[kus okys lHkkifr ,oa vè;{k }kjk euksuhr ,d&,d lnL;A ¼3½ cksMZ fdlh fo'ks"kK dks Hkh cSBdksa esa vkeaf=r dj ldsxkA 14- cksMZ ds d`R; A& cksMZ fuEufyf[kr d`R;ksa dk ikyu djsxk%& ¼d½ yksd vfHkys[kksa ds iz'kklu] izca/ku] ifjj{k.k vkSj mi;ksx ls lacaf/kr fo"k;ksa ij jkT; ljdkj] izeaMyh;] ftyk iz'kkluksa dks lykg nsuk( ¼[k½ iqjkfHkys[kikyksa ds izf'k{k.k ls lacaf/kr ekxZn'kZd fl)kar vf/kdfFkr djuk( ¼x½ izkbZosV vfHkj{kk ls vfHkys[kksa ds vtZu ds fy, funs'k nsuk( ¼?k½ ,sls vU; fo"k;ksa dks fuiVkuk tks fofgr fd;s tk;A 15- vfHkys[kkxkj foKku vkfn ds ikB~;Øe fofuf'pr djus dh jkT; ljdkj dh 'kfDrA& vfHkys[kkxkj laca/kh foKku vkSj vU; vkuq"kafxd fo"k;ksa esa izf'k{k.k ls lacaf/kr ikB ;kstuk] ikB~;&p;kZ fu/kkZj.k vkSj ijh{kkvksa ds fy, ekud vkSj Lrjeku vfHkdfFkr djus dh 'kfDr jkT; ljdkj dks gksxhA 16- oknksa dk otZu A& bl vf/kfu;e ;k blds v/khu cuk;s x;s fu;eksa ds vuqlj.k esa ln~HkkoiwoZd dh xbZ ;k fd, tkus ds fy, vk'kf;r fdlh ckr ds fy, dksbZ Hkh okn] vfHk;kstu ;k vU; fof/kd dk;Zokfg;k¡ fdlh O;fDr ds fo:) vkjaHk ugha dh tk;xhA 17- fu;e cukus dh 'kfDr A& ¼1½ jkT; ljdkj] bl vf/kfu;e ds mica/kksa dks dk;kZfUor djus ds fy,] jkti= esa vf/klwpuk }kjk fu;ekoyh cuk ldsxhA ¼2½ bl vf/kfu;e ds v/khu cuk;k x;k izR;sd fu;e] cuk, tkus ds i'pkr~] ;Fkk'kh?kz] fo/kku eaMy ds izR;sd lnu ds le{k] tc og l= esa gks] dqy pkSng fnu dh vof/k ds fy, j[kk tk,xkA ;g vof/k ,d l= esa vFkok nks ;k vf/kd vuqØfed l=ksa esa iwjh gks ldsxhA ;fn ml l= ds ;k iwokZZsDr vkuqØfed l=ksa ds Bhd ckn ds l= ds volku ds iwoZ nksuksa lnu ml fu;e esa dksbZ ifjorZu djus ds fy, lger gks tk,] rks rRi'pkr~ og ,sls ifjofrZr :i esa gh izHkkoh gksxkA ;fn mDr volku ds iwoZ nksuksa lnu lger gks tk, fd og fu;e ugha cuk;k tkuk pkfg, rks rRi'pkr~ og fu"izHkkoh gks tk,xkA fdUrq fu;e ds ,sls ifjofrZr ;k fu"izHkkoh gksus ls mlds v/khu igys dh xbZ fdlh ckr dh fof/kekU;rk ij izfrdwy izHkko ugha iMs+xkA fcgkj&jkT;iky ds vkns'k ls] mTToy dqekj nqcs] ljdkj ds la;qDr lfpoA 19 ebZ 2014 la0 ,y0th0&1&01@2014@62@yst%—fcgkj fo/kku eaMy }kjk ;Fkkikfjr vkSj egkefge jkT;iky }kjk fnukad 6 ekpZ 2014 dks vuqer fcgkj jkT; yksd vfHkys[k vf/kfu;e] 2014¼fcgkj vf/kfu;e 8]2014½ dk fuEufyf[kr vaxzsth vuqokn fcgkj&jkT;iky ds izkf/kdkj ls blds }kjk izdkf'kr fd;k tkrk gS] ftls Hkkjrh; lafo/kku ds vuqPNsn&348 ds [kaM¼3½ ds v/khu mDr vf/kfu;e dk vaxzsth Hkk"kk esa izkf/kd̀r ikB le>k tk;sxkA fcgkj&jkT;iky ds vkns'k ls] mTToy dqekj nqcs] ljdkj ds la;qDr lfpoA The Bihar State Public Records Act, 2014 AN ACT [Bihar Act 8, 2014] Preamble - To regulate the management, administration and preservation of public records of the State Government and public sector undertakings, statutory bodies and corporations, commissions and committees constituted by the State Government and matters connected therewith or incidental thereto. Be it enacted by the State Legislature of Bihar in the sixty fifth year of the Republic of India as follows:- 6 �बहार गजट (असाधारण), 19 मई 2014 1. Short title, extent and commencement.- (1) This Act may be called the Bihar State Public Records Act, 2014. (2) It shall extend to the whole of the Bihar State. (3) It shall come in to force on such date as the State Government may, by notification in the Official Gazette, appoint. 2. Definitions.- In this Act, unless otherwise requires in the context :- (a) "Board" means the State Archival Advisory Board constituted under sub- section (1) of section 13; (b) "Director" means the Director of Archives appointed by the State Government and includes any officer authorised by the Government to perform the duties of the Director. (c) "State Archives" means Bihar State Archives and other Archives under its control constituted for the State. (d) "Divisional Record Room" means all Divisional Record Rooms. (e) "District Record Room" means all District Record Rooms of State either Government or Private. (f) "State" means State of Bihar. (g) "Prescribed" means prescribed by rules made under this Act. (h) "Public Records" include- (i) any document, manuscript and file; (ii) any microfilm, microfiche and facsimile copy of a document, (iii) any reproduction of image or images embodied in such microfilm (whether enlarged or not); (iv) any material produced by a computer or by any other device like computer tape, floppy, Compact Disc, software etc. (v) of any record creating agency or of historical importance. (i) "Records Creating Agency" includes:- (i) any Department or Office of the State Government; (ii) In relation to any statutory body or corporation wholly or substantially controlled or financed by the State Government or in respect of commission or any committee constituted by the State Government, the office of the said body, corporation, commission or committee or any institution wholly or partially financed by the State Government including grants. (j) "Office" includes all offices of the State Government and the offices of the corporations constituted by the State Government or of the institutions partially and wholly financed or receiving grants by the State Government. (k) "Records Officer" means the officer nominated by the records creating agency under sub-section (1) of section 5. 3. Powers of the State Government.- (1) The State Government shall have the power to co-ordinate, regulate and supervise the operations connected with the administration, management, preservation, selection, disposal and retirement of public records under this Act. (2) The State Government, in relation to the public records of records creating agencies specified in sub-clause (i) and (ii) of clause (i) of section 2, may, by order, authorise the Director under such conditions as may be specified in the order, to carry out all or any of the following functions namely :- (a) supervision, management and control of the Archives; 7 �बहार गजट (असाधारण), 19 मइ- 2014 (b) acceptance for deposit of public records of permanent nature after such period as may be prescribed; (c) custody, use and withdrawal of public records; (d) arrangement, preservation and exhibition of public records; (e) preparation of inventories, indices, catalogues and other reference media of public records; (f) analysing, developing, enriching and co-ordinating the standards, procedures and techniques for improvement of the record management system; (g) ensuring the maintenance, arrangement and security to public records in the Department of Archives and in the offices of the records creating agency; (h) promoting utilisation of available space for preserving public records and maintenance of equipments; (i) tendering advice to record creating agencies on the compilation, classification and disposal of records and application of standards, procedures and techniques of records management; (j) survey and inspection of public records; (k) organising training programmes in various disciplines of archives administration and records management; (l) regulating access to public records; (m) receiving records from defunct bodies and making arrangement for securing public records in the event of national emergency; (n) receiving reports on records management and disposal practices form the record officer; (o) providing authenticated copies of or extracts from public records; (p) destroying and disposal of public records; (q) obtaining on lease or purchasing or accepting as gift any document of historical, national or state importance. 4. Taking Public Records out of state.- Neither any person shall take nor permit to take out any public records outside the State without the prior approval of the State Government. Provided that no such prior approval shall be required if any public records are taken or sent out of the State for any official purpose, 5. Nomination of Records Officer.- (1) Every records creating agency shall nominate one of its officers as record officer to discharge the functions under this Act. (2) Every record creating agency may set up such number of record rooms in such places and institutions as it deems fit and shall place each record room under the charge of a records officer. 6. Liabilities of Records Officer.- (1) The record officer shall be responsible for the following :- (a) proper arrangement, maintenance and preservation of public records under his charge; (b) periodical review of all public records and weeding out public records of ephemeral value; (c) appraisal of public records, which are of more than 25 years, in consultation with State Archives of Bihar, with a view to retaining public records of permanent values; (d) destruction of public records in such manner and subject to such conditions as may be prescribed under sub section (1) of section 8; 8 �बहार गजट (असाधारण), 19 मई 2014 (e) compilation of a schedule of retention for public records, in consultation with the State Archives of Bihar, or the Regional Archives and District Record Rooms as the case may be; (f) periodical review for downgrading of classified public records in such manner as may be prescribed; (g) adoption of such standards, procedures and techniques as may be recommended from time to time by the National Archives of India for improvement of record management system and security of public records; (h) compilation of annual indices of public records; (i) compilation of organisational history and annual supplement thereto; (j) assisting the Bihar State Archives or the Regional Archives and District Record Room, as the case may be, for public records management; (k) submission of annual report to the Director or Head of Archives in such manner as may be prescribed; (l) transferring of records of any defunct body to State Archives, Divisional Record Room, District Record Room, as the case may be, for preservation; (2) The record officer shall act under the direction of Director or the Head of Archives as the cases may be while discharging responsibilities specified in sub-Section (1). 7. Duties of the Record Officer.- (1) The record officer shall, in the event of any unauthorised removal, defacement or alteration of any public records under his charge, forthwith take appropriate action for the recovery or restoration of such public records; (2) The record officer shall submit a report in writing without delay to the Director or the Head of Archives as the case may any information related to any unauthorised removal, destruction, defacement or alteration of any public record under his charge and action initiated by him according to situation as he may deem necessary subject to the directions, if any, given by the Director or the Head of Archives as the case may be. (3) The record officer may seek assistance from any Government officer or any other person for the purpose of recovery or restoration of the public records and such officer or person shall render all assistance to the records officer. 8. Disposal of Public Records.- (1) Save as other wise provided in any law for the time being in force, no public records shall be destroyed or otherwise disposed of except in such manner and subject to such conditions as may have been prescribed. (2) No record created before the year 2014 shall be destroyed except where in the opinion of the Director and the Head of Archives and Archivist it is so defaced or is in such condition that it cannot be put to any Archival use but signature of three persons will be essential on such decision. 9. Power to file case and punishment.- (1) Record officer may file case as soon as possible for before the Court of Chief Judicial Magistrate with prior permission of Director. (2) Whoever contravenes any of the provisions of section 4 or section 8 of this Act, shall be punishable with imprisonment for such term, which may be extended to five years or with fine which may extend to ten thousand rupees or with both. 10. Public Records not to be transferred.- Any public record bearing security classification would not be transferred to the State Archives or Divisional Record Room or District Record Room. Provided the State Government may declassify such classified documents after a period of 30 years from its creation by a Committee constituted by the State Government. 9 �बहार गजट (असाधारण), 19 मइ- 2014 Documents thus declassified may be transferred to archives under the provisions of the Act. The office of Chief Minister Secretariat, Chief Secretary Office, Governor Secretariat, Home Department and Cabinet Secretariat Department or any other office as decided by the State Government shall be included in this category. 11. Obtain and provide public records.- (1) The State Archives or Regional Archives or Divisional Record Room or District Record Room may accept any record of historical, national or State importance from any private source by way of gift, purchase orotherwise. (2) The State Archives may, in such manner and subject to such conditions as may be prescribed, make any record referred to in sub-section (1) available to any bonafide research scholar. Such research scholar will return such record after study to the Archives on the same day. 12. Access to Public Records.- (1) All unclassified public records that are more than 30 years old and are transferred to Bihar State Archives, any Regional Archives, Divisional Record Room and District Record Room may be provided to any research scholar subject to such exceptions and conditions as may be prescribed. Explanation.- For the purpose to this sub-section, the period of thirty years shall be reckoned from the year of the opening of the Public record. (2) Any records creating agency may grant access to any person to any public Record in such manner and subject to such conditions as may be prescribed. 13. Constitution of an Archival Advisory Board.- (1) The State Government, may by notification in the official Gazette constitute, for the purpose of this Act, an Archival Advisory Board. (2) The Board shall consist of the following members, namely :- (a) Member Board of Revenue - Ex officio Chairman. (b) One officer, each from Cabinet Secretariat Department, Art Culture & Youth Department, Tourism Department and Education Department not below the rank of Secretary to the Government of Bihar - Ex officio members. (c) Three persons to be nominated by the State Government for a period of three years or more than three years out of which one of them will be Records Officer (Archivist) and two others Professor and Head of the Postgraduate Department of History Department and Ancient History and Culture of any recognised University - Ex officio members. (d) Director of Archives- Ex-Officio Member Secretary. (e) One member each of the Bihar Legislative Council and Bihar Legislative Assembly who have interest in above subject shall be nominated by Chairman and Speaker. (3) Board may invite any expert in the meetings. 14. Functions of the Board.- The Board shall perform the following functions; (a) advise the State Government, Divisional and District administration on matters concerning the administration, management, preservation and use of public records; (b) lay down guidelines for training of Archivists; (c) give directions for acquisition of records from private custody; (d) deal with such other matters as may be prescribed; 15. Power of State Government to decide courses of Archival Science etc.- 10 �बहार गजट (असाधारण), 19 मई 2014 The State Government shall have power to lay down norms and standards for courses, curricula, standard and grade of examinations relating to the training in archival science and other ancillary subjects. 16. Bar of suit:- No suit, prosecution or other legal proceedings shall not be initiated against any person in respect of any things which is in good faith done or intended to be done in pursuance of this Act or the rules made there under. 17. Power to make rules:- (1) The State Government may, by notification in the official Gazette, make rules to carryout the provisions of this Act. (2) Every rule made under this Act, as soon as it is made, will be presented before each House of Legislature, while it is in session, for a total period of fourteen days which may be comprised in one session or in two or more successive sessions, and if before the expiry of the session immediately following the session or the successive sessions aforesaid, both Houses agree in making any modification in the rule, then thereafter, the rule will be effective in the above said changed manner. However if the both Houses before prorogation agree that the rule should not be made, the rule shall, thereafter have no effect. However, any such modification or annulment of the rule shall not affect validity of anything previously done under that rule. By order of the Governor of Bihar, UJJAWAL KUMAR DUBEY, Joint Secretary to Government. ————— अधी.क, सिचवालय मुिणालय, �बहार, पटना �ारा ूकािशत एवं मु4ित। �बहार गजट (असाधारण) 424-571+400-ड�0ट�0पी0। Website: http://egazette.bih.nic.in