Madhya Pradesh Housing and Infrastructure Development Board (Conduct of Business and Delegation of Powers) Regulations, 2015

1 MP HOUSING AND INFRASTRUCTURE DEVELOPMENT BOARD (Conduct of Business and Delegation of Powers) REGULATIONS 2015 In exercise of the powers conferred by Section 103 and Section 17 of the Madhya Pradesh Housing and Infrastructure Development Board Adhiniyam, 1972 (No.3 of 1973), the Madhya Pradesh Housing and Infrastructure Development Board has made the following Regulations substituting the Madhya Pradesh Housing and Infrastructure Development Board Regulations 1998 as amended from time to time, the same having been approved and confirmed by the State Government, vide order no. F-23-3/15/18-6 Bhopal dated 17 April 2015 namely: REGULATIONS (1) Short Title These Regulations may be called the Madhya Pradesh Housing and Infrastructure Development Board (Conduct of Business and Delegation of Powers) Regulations, 2015 and shall substitute the Madhya Pradesh Housing and Infrastructure Development Board Regulations, 1998 as amended from time to time. All rules, regulations, circulars, instructions and resolutions of the Board issued prior to the coming into force of these Regulations are hereby superseded insofar as they are inconsistent with the provisions of these Regulations. (2) Definitions In these regulations, unless the context otherwise requires, the Act means the Madhya Pradesh Housing and Infrastructure Development Board Adhiniyam 2 1972 (No.3 of 1973). All definitions, unless the context otherwise requires, shall be construed as defined in Section 2 of the Act. (3) Application of certain rules to officers and servants of the Board: In accordance with the provisions contained in Section 15(2) of the Act, the rules, orders and instructions applicable to the employees of the State Government in various grades (more particularly, The Madhya Pradesh Civil Services (Conduct) Rules, 1965, The Madhya Pradesh Civil Services (Classification, Control and Appeal) Rules, 1966, The M.P. Fundamental Rules, The Madhya Pradesh Civil Services (Medical Attendance) Rules, 1958) , and The Madhya Pradesh Civil Service (Leave) Rules 1977 shall be applicable to the officers and servants of the Board in corresponding grades, to the extent they are not inconsistent with the provisions of the Act and these Regulations and subject to other rules, regulations, modifications and resolutions made by the Board from time to time. For the purpose of applicability, the State Government, the Governor and the Head of Department shall be the Board, the Chairman and the Housing Commissioner respectively. (4) Appointment, Promotion, Grant of Leave and Punishment of officers and servants of the Board (a) Appointments and Promotions: (i) The power of appointing or promoting any person on a post under the Board shall be as per delegation of powers as specified in Annexure I. (ii) Provided that all such appointments and promotions shall be made as per regulation framed for the purpose. (iii) All appointments and promotions made prior to the coming into force of these Regulations shall be deemed to have been made under these Regulations. 3 (b) Grant of leave: (i) The powers of granting leave shall be as per delegation of powers as specified in Annexure I. Where there is no such authority, the Housing Commissioner is empowered for sanction. (ii) All kinds of leave to the Housing Commissioner shall be sanctioned by the State Government. (iii) The rules applicable to the State Government employees for regulating the grant of leave of absence leave allowances and acting allowances shall apply mutatis mutandis to the officers and servants of the Board, unless otherwise modified by resolution of the Board. (c ) Disciplinary Authorities and Appellate Authorities: (i) The disciplinary authority for an employee of board shall be the authority as per Delegation of powers as specified in Annexure I. (ii) Appeals shall be preferred with the authority empowered as per Delegation of powers as specified in Annexure I. (iii) All officials shall exercise supervision and control over the staff working under them and depict a true picture of their work and conduct in the Annual Confidential Reports. (5) Service Regulations: (a) Unless otherwise provided by any general or special order of the Board for a particular grade or category of allowance, the salary and allowances of the regular officers and servants of the Board shall be the same as are admissible to the officials of corresponding grades under the State Government. (b) The regular officers and servants of the Board shall have to subscribe to the General Provident Fund with effect from 1.7.1973 consequent upon the introduction of the pension scheme. The subscription to the GPF shall be regulated in accordance with the provisions of the M.P. General Provident Fund Rules. 4 (c) The age of superannuation of the Class I, II and III officers and employees of the Board shall be sixty years, whereas that of Class IV employees shall be sixty-two years. (d) A Board employee may in the public interest be made to retire at any time after he has completed 20 years qualifying service or attains the age of fifty years whichever is earlier, without assigning any reason by giving him a one month notice in writing. (e) Grant of pension/family pension and death-cum-retirement benefits to the regular officers and employees of the Board with effect from 1.7.1973 shall be regulated in accordance with the M.P. Civil Service (Pension) Rules, 1976. However, the regular officers and servants of the board who have been appointed on or after 1st of January of 2005 shall be covered by new National Pension Scheme. (f) The Madhya Pradesh Civil Service (Commutation of Pension) Rules 1996 shall not be applicable to the officers and servants of the Board. (g) The Housing Commissioner can specify / modify the channel for accepting the Annual Confidential Reports of the board employees. The Housing Commissioner may also specify the channel of appeal against Annual Confidential Report grading or adverse remarks. (6) Transfers and Postings - (a) The transfers and postings of employees of the board shall as far as possible be governed by a transfer policy approved by the board. (b) The postings and transfers of all employees shall be done as per Delegation of powers as specified in Annexure I. However, nothing in these regulations shall prevent the Housing Commissioner from revising or cancelling the Transfer orders issued by Chief Administrative Officer, Dy. Housing Commissioners or by any other Competent officer. 5 (7) Communication of orders/decisions The Housing Commissioner, being the Chief Executive Officer and administrative head of the Board, shall have the powers to communicate decisions and to issue orders on all matters on behalf of the Chairman and the Board, as the case may be, either himself or through his senior subordinates as he may consider appropriate. (8) Powers of Chairman, Housing Commissioner and other officers of the Board under specific sections of the Act The powers of the Chairman, Housing Commissioner and other officers of the Board (i) To incur expenditure under section 24 (ii) To approve estimates under Sec.25 and (iii) To make and perform contracts under Sec. 28 of the Act and to take decisions and incur other such expenditures as are necessary for the proper functioning and administration of the Board shall be as per Delegation of powers as specified in Annexure I. (9) Fees payable for copies of documents, plans etc. - Copies of documents, estimates, plans, not forming part of confidential records, may be supplied by the officer in whose custody such records are kept, on payment of fees and on application indicating the purpose for which the copy is needed. Fees chargeable for various kinds of records will be as fixed by the Housing Commissioner from time to time. (10) Security to be furnished by officers and servants of the Board The officers and servants of the Board handling cash and stores shall have to furnish the security as follows: 6 1) Cashier of EM Unit : ` 5000/- 2) Cashier of office : ` 3000/- 3) Store Keeper/Clerk : ` 3000/- 4) Sub-Engineer : ` 5000/- 6) Assistant : ` 3000/- The form of security and terms and conditions of its regulation are mentioned in Annexure II. (11) Conduct of Business of the Board - (a) The ex-officio members of the Board shall be eligible for Travelling Allowance/Dearness Allowance while attending the Board meeting or its Committee meeting as per their eligibility in the parent organisation. (b) The others members of Board shall be eligible for Travelling Allowance/Dearness Allowance while attending the Board meeting or its Committee meeting as per eligibility of Class I Officer of the rank of Principal Secretary to the State Government. (c) The Board as empowered in section 23 shall have the following standing Committees: (i) An Appeal Committee comprising of Commissioner (Town & Country Planning), representative of Secretary- in- charge of the Finance Department, Government of Madhya Pradesh and representative of Chairman & Managing Director Housing and Urban Development Corporation (HUDCO) for hearing appeals against disciplinary action against the employees of the Board/ Orders in service matters as per section 16 of the Act. The Committee shall be presided over by Commissioner (Town & Country Planning) and matters before the Committee shall be presented by the Chief Administrative Officer. (ii) An Audit Committee comprising of Housing Commissioner, Commissioner (Town & Country Planning) and representative of 7 Secretary-in-charge of the Finance Department,, Government of Madhya Pradesh for deciding audit objections raised by Chief Audit Officer in its reports. The Committee shall be presided over by Housing Commissioner and matters before the Committee shall be presented by the Chief Audit Officer (iii) A Business Committee consisting of Chairman, Housing Commissioner, Commissioner (Town & Country Planning) and Engineer-in-Chief, Public Works Department (or representative not below the rank of Chief Engineer),which shall have the power to accept /reject tenders or take appropriate decisions on behalf of the Board. The Committee shall be presided over by Chairman and matters before the Committee shall be presented by the concerned Addl. Housing Commissioner (d) The decisions of the Standing Committees shall, however, be placed before the Board for information at the Board meeting immediately following such a decision. (e) The Board may also constitute any other Committee as it may deem appropriate for any or all of the functions of the Board. (f) Any Committee appointed by the Board under Sec.23 of the Act shall consist of at least 3 members and may include any member of the Board and other such persons whose assistance or advice or association may be considered advantageous to the Board. If at any time, after its constitution, it is considered by the Board that the existence of any Committee is either not necessary or detrimental to the interests of the Board; the Board may order dissolution of such a Committee. (g) The term of the Committee (except for the Standing Committees as specified in Para (c) ) shall be as specified in the order of its constitution; similarly, the term of appointment of a person as a member, who is not a member of Board, shall be as specified in the order of his nomination. No Committee shall be eligible to work beyond the term so specified unless the term is extended by order of the Board. 8 (h) The members of the Committees, who are not member of Board, shall be honorary and shall only be paid Travelling Allowance/Dearness Allowance as per rules applicable to the Members of the Board. (i) Notice for an ordinary meeting of the Board shall be issued at-least seven days before the date fixed for the meeting. However, a notice of three days shall be sufficient for a special meeting of the Board. (j) The business of the Committee shall be conducted in accordance with the procedure laid down below:- (i) The date of every meeting shall be fixed by the President/Convenor; (ii) Notice of every meeting specifying the time and place thereof and the business to be transacted there at shall be dispatched to every member at least three working days before a meeting; (iii) The President/Convenor of the Committee may, whenever he thinks fit, call a special meeting and shall be bound to do so on receipt of written requisition signed by not less than two members; (iv) Every meeting of a Committee shall ordinarily be held at the Head Quarters of the Board. A meeting may, however, be held at any other place in the State with the approval of the Housing Commissioner; (v) No business shall be transacted at a meeting unless a quorum of half of the total number of members be present throughout the meeting; (vi) Minutes of the proceedings at each meeting of a Committee shall be drawn up and recorded by the Member-Secretary and shall be signed by the President/Convener of the Committee; (vii) The minutes of the proceedings shall include: (a) The names of the members present; 9 (b) The decision of the meeting on every question considered; and (c) When such decision is not unanimous, the number of votes and the names of members voting for and against such question and the names of those who have remained neutral. (d) All questions brought before any meeting of a Committee shall be decided by a majority of the votes of the members present, and in the case of an equality of votes the presiding authority at the meeting shall have a second or casting vote. (12) Powers to accord Administrative/Technical Approval including Revised Administrative /Technical Approval and execution of works: (a) The implementation of Annual Housing & Infrastructure Development Plan according to Section 35 of the Act and related projects shall be undertaken in accordance with the delegation of powers as specified in Annexure I. (b) Unless any deviations of general or particular nature are otherwise ordered /prescribed /resolved by the Board, the rules and procedure prescribed in M.P. Works Department Manual shall be followed by all officers of the Board authorised to execute contracts and agreements (c) Wherever there is a contradiction in the provisions in Annexure-I and M.P. Works Department Manual, the provisions in Annexure-I and these regulations shall prevail. (d) Wherever there is a contradiction in the provisions of the Tender/ Contract documents (as approved by the Competent Authority defined in Annexure -I) and M.P. Works Department Manual, the provisions of the Tender/ Contract documents shall prevail. (e) The Administrative Approval issued by Central/State Government departments and their undertakings for construction Projects will be sufficient for taking up works under deposit scheme. No separate 10 Administrative Approval will be required from the Board for taking up deposit work. Execution of deposit work on behalf of Private Bodies will require prior Administrative Approval of competent authority as specified in Annexure -I (13) Registration of Contractors (a) There shall not be separate registration of contractors in the Board. All contractors registered with centralised registration system of Government of Madhya Pradesh shall be deemed registered in the Board and shall be eligible to participate in tenders of the Board. (b) The contractors registered with Central Government / Other State Government /State and Central Government undertakings /organisations can also participate provided they produce proof of application for registration in centralised registration system of Government of Madhya Pradesh. However, agreement with selected bidder shall be executed only on production of copy of Registration Certificate of centralised registration system of Government of Madhya Pradesh. (c) In case of specialised nature of works and in Projects undertaken on Public Private Partnership procedure, the requirement of registration will not apply. (14) Welfare and Recreation of Staff: The constitution and functioning of the Welfare and Recreation Committee in the Board shall be governed by the following guidelines: (a) The Committees: There shall be a Welfare and Recreation Committee in the Board at the Head Office, at Circle Offices and at every Divisional Office. The Committee shall consist of five members including the President, the Vice President, the Secretary and the Treasurer. The members of the Committee shall be elected from amongst themselves by the officers and employees of the Housing Board at Head Quarters, Circles Offices and Divisional Offices. They shall hold office for a period of one year with effect from the date of election. Two or more such units located at a single headquarter may, if they so wish merge and have a single Committee. 11 (b) Functions of the Committee: The Committee shall provide for the welfare and recreational activities of the officers and employees, which shall include:- (i) Games (indoor and outdoor), arranging of sports and competitions in furtherance of these activities. (ii) Opening of reading clubs, purchase of magazines, books, newspapers and other periodicals; (iii) Such other welfare and recreational activities as may be approved by the Board. (c) Funds of the Committee: The funds of the Committee shall consist of subscriptions made by the Board, its officers and employees, and grants and donations from other sources. (d) Board's Contribution: The Board may on an application from the Committee sanction an annual contribution not exceeding Twenty five thousand rupees to the Head Office Committee and Five Thousand rupees to each of the other Committees every year towards welfare and recreation activities of the staff, provided that at least fifty percent of the sanctioned amount had been contributed by the staff during the previous financial year. If the contribution of the staff falls short of the fifty percent of the Board's contribution, the Board's contribution shall be reduced proportionately. In case two or more units at a single headquarter decide to merge, they will be entitled to receive funds calculated as though they were separate units. (e) Accounts: The Committee shall maintain proper accounts and other relevant records and prepare an annual statement of receipts and expenditure. The accounts of the Committee shall be checked by the Chief Accounts Officer of the Board. (15) Formation of Unions: The Board reserves the right to accord recognition to one or more associations of the employees of the Board subject to the following conditions:- 12 (i) The said association shall be duly registered under the law relating to the registration of societies for the time being in force. (ii) No person who is not an employee of the Board shall be a member or an office-bearer or a patron of such an association. (iii) The constitution of the association will be subject to the approval of the Board. (iv) The accounts of the association shall be subject to such audit as the Housing Commissioner may prescribe from. (v) The activities of the association shall be in the interests of the Board (vi) It shall be incumbent upon the association to strictly adhere to its constitution, particularly in matters relating to elections; and to strictly maintain transparency in expenditure and accounts. (vii) The Board shall have the right to withdraw the recognition of an association after giving the association a reasonable opportunity of being heard. The effect of such withdrawal shall be that the association shall stand automatically dissolved. (16) General Provisions on Delegation of Power : (a) Powers not specifically delegated to the Chairman, Housing Commissioner or other officers of the Board, shall be exercised by the Board. (b) The Housing Commissioner may delegate Powers conferred on him or to his subordinate officer, as specified in Annexure I, to other subordinate officers as and when required . (c) The financial powers/limits described for various authorities in Annexure- I may be modified/enhanced/decreased by the Board from time to time or as per prevailing conditions. (d) The authorities subordinate to Housing Commissioner, as defined in Annexure I, shall exercise their financial powers subject to availability of Budget. 13 (e) All authorities, as defined in Annexure I, shall exercise prudence while giving sanctions under Delegation of Powers. (f) In case the beneficiary himself is the empowered authority the decision shall be approved by one rank higher authority. (17) Interpretation : In case there is a dispute in interpretation of these Regulations or its Annexures due to difference of opinion or discrepancy based on the Hindi translation of the English version, the English version shall be considered the authorised legal version. 14 Annexure-I DELEGATION OF POWERS Index Sr No. Section Sub Section Part Page No. 1 I- Administration A- Establishment Matters. 1 - Creation / formation of Administrative Units. 16 2- Recruitment and Training 17 3- Appointment and Promotions 19 4- Salary and Increments 21 5- Disciplinary action 23 6- Transfer and Posting 26 7- Leave 27 8- Tour and Travel Allowance 30 9- Retirement 35 10- Medical facility 38 11- Miscellaneous Establishment matter 41 B- Non Establishment Matters 42 2 II- Legal Affairs 51 3 III- Estate and Land Management A- Land Management 55 B- Estate Management 1- Self Financing Scheme 59 2- Hire Purchase Scheme 62 3-Sale of Property by Offer 63 4- Allotment of adjacent land 65 5- Miscellaneous 67 15 Sr No. Section Sub Section Part Page No. 4 IV- Finance and Accounts A- Budget 68 B- Fund Management 69 C- Resource mobilization 72 D- Cash Book / Main ledger / subsidiary ledger /MRB and Bank reconciliation / Balance Sheet 73 5 V- Audit A- Statutory Audits 75 B -Internal Audit 76 6 VI- Project Management and Technical Affairs. A- Administrative Approval 77 B- Technical Sanction 81 C- Approval of NIT 83 D- Tender Invitation 84 E- Award of Contract 85 F- Project Monitoring 88 G- Payment to consultant and State Agencies. 90 H-Management of Works Contract 91 I- Project formulation 1- Project Formulation 93 2- Project formulation Outsourcing 94 3- Project Management Consultant. 95 J- Public Private Partnership Projects 96 7 VII- Arjun Fitness Club 97 8 VIII- Information and Technology. 99 9 IX- Inspections 100 16 Section I - Administration Subsection -A Establishment Matters Part -1 - Creation / formation of Administrative Units S.No Nature of Power Authority Limits 1 Formation/Creation /abolition of Circle Office including fixation and change of Head Quarter. Board of Directors Full Powers 2 Formation/Creation/abolition of Division/ Sub division including fixation and change of Head Quarter. Housing Commissioner Full Powers 3 Formation of new organisation structure / modification of existing structure or replacement / deletion of part of existing orgnisation structure with creation/abolition of posts. Board of Directors Full Powers 4 Creation/Modification/deletion of sections / functional units in Head Office or its modification with or without cost implication Housing Commissioner Full Powers 5 Formation of various Executive Committees at Head Office or in field units. Housing Commissioner Full Powers 6 Appointment of Consultants / Consulting Firms. Housing Commissioner Full Powers 7 Appointment of Officer on Deputation from Central / State Government 1. Housing Commissioner 2. Board of Director 1. Full Powers Subject to availability of Posts. 2. Full Powers 8 Grant of Permission to go (including extension) on deputation by the Board Employee Housing Commissioner Full Powers 9 Re -appropriation of Posts within the sanctioned organisation structure Housing Commissioner Full Powers 17 Part -2 - Recruitment and Training 1 Formation of recruitment regulations. Board of Directors with approval of State Government Full Powers 2 Approval of annual recruitment plan. Board of Directors Full Powers 3 Selection and Appointment of recruitment agency Board of Directors Full Powers 4 Approval of Advertisement of recruitment wherever required Housing Commissioner Full Powers 5 Approval of recruitment Agency and agency charges as per approved norms as per availability of budget. Chief Administrative Officer Full Powers 6 Appointment of supervisor in case of recruitment through external agencies (if required) or formation of committee for recruitment process for in-house recruitment Housing Commissioner Full Powers 7 Approval of final selection list for issuing of appointment letters Housing Commissioner Full Powers 8 Issue of Appointment letters Chief Administrative Officer Full Powers 9 To close the annual recruitment process Housing Commissioner Full Powers 10 Approval of annual training calendar Housing Commissioner Full Powers 11 Nomination of employee for training 1. Chief Administrative Officer 2. Housing Commissioner 1. Full Powers for Class II /III/IV employees 2. Full Powers 12 Sanction of training expenses to the training Institutes 1. Chief Administrative Officer 1. Full Powers If training programme is 18 2. Housing Commissioner approved in annual calendar 2. Full Powers 13 To sign Memorandum of Understanding (MOU) with Government training institutes Housing Commissioner Full Powers 14 Sanction to Board employees for participation in Training Programme not included in Annual training calendar Housing Commissioner Full Powers 15 Fixation of honorarium to be paid to Experts for in-house training Housing Commissioner Full Powers 16. Sanction of payment of honorarium to be paid to Experts for in-house training Chief Administrative Officer Full Powers 17 Extension of probation period Housing Commissioner Full Powers 18 Regularization of employees on successful completion of probation period. 1. Housing Commissioner (on recommendation of Personnel Management Committee). 2. Chief Administrative Officer (on recommendation of Personnel Management Committee). 1. Full Powers 2. For Class III & IV employees (except Sub Engineers) 19 Part -3 - Appointment and Promotions Sr. No Nature of Power Authority Limits 1 Formation of Junior Departmental Promotion /Selection Committee Housing Commissioner Full Powers 2 Appointment on Promotion/recruitment. 1. Board of Directors 2. Housing Commissioner 1. Full Powers for Addl. Housing Commissioner (on recommendation of Departmental Promotion Committee). 2. Full Powers for all other employees (on recommendation of Departmental Promotion Committee). 3 Appointment and grant of other relief on compassionate ground (Anukampa Niyukti) based on policy of State Government on the subject. Housing Commissioner (on recommendation of Personnel Management Committee). Full Powers 4 Power to entrust current charge of higher office without prejudice to seniority of employee and subject to fulfilling the criteria. Housing Commissioner Full Powers 5 Substitute arrangement on promotion/ transfer / leave vacancy / retirement. 1. Housing Commissioner 2. Chief Administrative Officer 1. Full Powers 2. Full Powers in respect of Officers / employees below the rank of Dy. Commissioner. 20 3. Dy Housing Commissioner (Circle) 3. Full Powers in respect of Class II/ /III/ IV employees within their jurisdiction. 6. Publication of interim Annual Gradation List of Employees Chief Administrative Officer Full Powers 7 Correction of clerical mistakes in Annual Gradation List Chief Administrative Officer Full Powers 8 Decision on claims and representations regarding seniority in Annual Gradation List Appointing Authority (on recommendation of Personnel Management Committee). Full Powers 9 Publication of Final Annual Gradation List. Chief Administrative Officer Full Powers 21 Part -4 - Salary and Increment Sr. No Nature of Power Authority Limits 1 Drawing and Disbursal of Salary 1. Accounts Officer (Bill) 2. Accounts Officer 3. Executive Engineer /Estate Officer 1. Full Powers for employees of Head Office and Dy.Housing Commissioner of Circles. 2. Full Powers for employees of circle office and Executive Engineer /Estate Officers under their jurisdiction 3. Full Powers for employees under their jurisdiction 2 Power to grant annual grade increment as per Fundamental Rules 24 to all eligible employees. 1. Chief Administrative Officer 2. Dy Housing Commissioner(Circle). 3. Executive Engineers/ Estate Officers 1. Full Powers 2. Full Powers in respect of all employees of their Office and Class I/II Officers in their jurisdiction. 3. Full Powers in respect of all employees in their Jurisdiction except Class I /II Officers. 3. Grant of special Increment to employees who undergoes sterilization operation as per State Government Policy. 1. Chief Administrative Officer 1. Full Powers in respect of all employees in Head Office. 22 2. Dy. Housing Commissioner(Circle). 2. Full Powers in respect of all employees in their jurisdiction. 4. Grant of Higher Pay Scale /Time Scale to regular employees. 1. Chief Administrative Officer (on recommendation of Personnel Management Committee). 2. Dy Housing Commissioner (Circle) (on recommendation of Circle Level Personnel Management Committee). Full Powers in respect of all employees of Head Office and all Class I/II employees of Board. 2. Full Powers in respect of Class III/IV employees in their jurisdiction. 5 Counting Period of extraordinary leave towards increments requirements Chief Administrative Officer Full Powers 6 Withholding of salary in absence of sanction of leave or certified attendance as per FR 17 for all employees Drawing and Disbursement Officer after receiving information from controlling Officer Full Powers 7 Sanction of honorarium for work of extra ordinary nature Housing Commissioner Full Powers 8 Approval of Pay Fixation on promotion , new Pay Commission recommendation , Time Scale, etc. Chief Audit Officer Full Powers 23 Part -5 - Disciplinary Action Sr. No Nature of Power Authority Limits 1. Power to impose penalty under rule 10 of MP Civil Services (Classification, Control and Appeal) Rules 1966. 1. Board of Directors 2. Housing Commissioner. 3. Chief Administrative Officer 4. Dy. Housing Commissioner(Circle) 1. Full Powers 2. Full Powers except major Penalty in case of Addl Housing Commissioner. 3. Full Powers to impose minor penalty in respect of Class III/IV employees. 4. Full Powers to impose minor penalty in respect of Class III(Except Sub Engineers)/IV employees within their jurisdiction. 2 Power to impose penalty under rule 11 of MP Civil Services (Classification, Control and Appeal) Rules 1966. Controlling Officer Full Powers 3 Suspension of Employees under Rule 9 of MP Civil Services (Classification, Control and Appeal) Rules 1966. 1. Housing Commissioner 2. Chief Administrative Officer 1. Full Powers 2. Full Powers in case of Class III/ IV employees. 24 3. Dy Housing Commissioner(Circle) 3. Full Powers in case of Class III(except Sub Engineers)/ IV employees within their jurisdiction. 4. Power to decide Appeal against imposition of Penalty and Suspension. Authority One Rank Above the order passing authority. In case of orders passed by Chairman / Housing Commissioner, the appeal will be heard and decided by Board of Directors or its Nominated Committee. In case of orders passed by Board, the appeal will be heard and decided by the State Government. Full Powers 5. Power to Review under rule 29 of MP Civil Services (Classification, Control and Appeal) Rules 1966) orders of imposition of Penalty and Suspension. 1. Board of Directors. 2. Housing Commissioner 3. Chief Administrative Officer / Dy Housing Commissioner 1. Full Powers after taking permission to review from the State Government 2. Full Power after taking permission to review from Board of Director. 3. Full Power after taking permission to review from Housing Commissioner. 25 6. Powers to grant permission for Prosecution in cases of proceedings under Prevention of Corruption Act or any other law in force. Appointing Authority Full Powers 7. Powers to grant permission for initiation of disciplinary proceedings against retired employees, as per rules 9(2) of M. P. Civil Services (Pension ) Rules 1976. Chairman Full Powers 26 Part -6 - Transfer and Posting Sr. No Nature of Power Authority Limits 1 Formulation of Transfer Policy or adoption of Transfer Policy of State Government. Board of Directors Full Powers 2 Posting and Transfer including its cancellation and modification. 1. Housing Commissioner 2. Chief Administrative Officer 3. Dy. Housing Commissioner(Circle) 1. Full Powers. 2. Full Powers in respect of Class III/IV employees as per Transfer Policy 3. Full Powers in respect of Class III/IV employees within their jurisdiction as per Transfer Policy. 27 Part -7 - Leave Sr. No Nature of Power Authority Limits 1 Sanction of Casual / Optional Leave including permission to leave Head Quarters 1. Housing Commissioner 2. Controlling Officers. 1. Full Powers in respect of Addl. Housing Commissioner, Section Heads and all Dy. Housing Commissioners. 2. Full Powers in respect of employees within their Jurisdiction. 2 Sanction of Earned Leave / Commuted Leave/ Medical Leave/ Maternity Leave / Paternity Leave. 1. Housing Commissioner 2. Chief Administrative Officer 3. Dy Housing Commissioners(Circle) 1. Full Powers in respect of Addl. Housing Commissioner, Section Heads and all Dy. Housing Commissioners. 2. Full Powers in - respect of all Other employees of Head Office and other Class I officers 3. Full Powers in respect of all Class II/III/IV employees of own office and Class II employees of subordinate Offices within their jurisdiction. 28 4. Executive Engineer / Estate Officer 4. Full Powers in respect of all Class III/IV employees within their jurisdiction. 3 Sanction of Leave not due and Extraordinary leave 1. Housing Commissioner 2. Chief Administrative Officer 3. Dy. Housing Commissioner(Circle) 1. Full Powers in respect of Addl. Housing Commissioner, Section Heads and all Dy. Housing Commissioners. 2. Full Powers in - respect of all Other employees of Head Office and other Class I / II employees. 3. Full Powers in respect of all Class III / IV employees within their Jurisdiction (without giving any decision on counting of Period of extraordinary leave towards increments requirements) 4 Sanction of Study Leave Housing Commissioner Full Powers 5 Permission for Higher Studies while on Job. 1. Housing Commissioner. 2. Chief Administrative Officer. 1. Full Powers for Class I employees 2. Full Powers for Class II/III/IV employees. 29 3. Dy Housing Commissioners (Circle) 3. Full Powers for Class III (except Sub Engineers)/IV employees. 30 Part -8 - Tour and Travel Allowance Sr. No Nature of Power Authority Limits 1. Approval of Tour outside state for Official Purpose for Chairman and his / her Staff Chairman Full Powers 2. Approval of Tour outside state for Official Purpose for Housing Commissioner. Housing Commissioner Full Powers subject to approval by State Government. 3 Approval of Monthly Tour Programme and occasional tours. 1. Housing Commissioner 2. Chief Administrative Officer 3. Dy Housing Commissioner (Circle)s 1. Full Powers in respect of Addl Housing Commissioner and Section Heads. 2. Full Powers in respect of Dy Housing Commissioners. 3. Full Powers in respect of all Officers within their jurisdiction 4. Sanction of Tour Advance 1. Chief Accounts Officer 2. Concerning Drawing and Disbursing Officer 1. Full Powers for all employees of Head Office. 2. Full Powers for employees of their jurisdiction. 5. Countersign of T A Bills 1. Chief Accounts Officer. 2. All Sectional Heads of Head Office 1. Full Powers for Addl Housing Commissioner and all Section Head. 2. Full Powers for employees in their section. 31 3. Dy.Housing Commissioner. 4. Executive Engineer/Estate Officer 3. For all employees of their office and Executive Engineer/Estate Officer . 4. For all employees within their jurisdiction. 6. Passing of TA Bills 1. Accounts Officer (Bill) 2. Accounts Officer of the Circle. 3. Executive Engineer/Estate Officer 1. Full Powers for all employees of Head Office and all Dy.Housing Commissioner . 2. Full Powers for employees of their jurisdiction and Executive Engineer/Estate Officer . 3. For all employees within their jurisdiction. 7. Approval of Tour outside jurisdiction but within State. 1. Chief Administrative Officer 2. Dy Housing Commissioner (Circle)s 1. Full Powers in respect of Dy Housing Commissioners. 2. Full Powers in respect of all Officers within their jurisdiction 8 Approval of Tour outside State but in India. 1. Housing Commissioner 2. Chief Administrative Officer 1. Full Powers. 2. Full Powers in respect of all employees other than Addl. Housing Commissioner and Section Heads. 32 9. Approval of Travel Allowance (Daily allowance and Accommodation) for stay more than 10 days at a Place. Chief Accounts Officer Full Powers 10 Approval of actual Journey performed other than shortest and cheapest route. 1. Chief Administrative Officer 2. Dy.Housing Commissioner 1. Full Powers 2. Full Powers in respect of employees within their jurisdiction. 11 Reimbursement of Ticket cancellation charges 1. Accounts Officer (Bill) 2. Accounts Officer of Circle Office. 3. Executive Engineer/Estate Officer. 1. Full Powers for employees of Head Office and all Dy.Housing Commissioners. 2. Full Powers in respect of employees of Circle and Executive Engineer/Estate Officer . 3. Full Powers in respect of employees within their jurisdiction. 12 To accord sanction to time -barred TA Bills Chief Accounts Officer Full Powers 13 Permission to travel in a category higher than eligible class /mode. Chief Administrative Officer Full Powers 14 To permit a menial employee to claim same class of fare as his/her superior Officer while accompanying him/her. Chief Administrative Officer Full Powers 33 15 Sanction of Tour and Travelling Allowance Bill of persons other than Housing Board employees for tour in relation to Housing Board matters. Chief Administrative Officer Full Powers 16 Reimbursement of Taxi charges incurred by Class I officers while on tour outside State in connection with Housing Board matters. Note:- a) The reimbursement of taxi charges will be on actual basis and will be allowed only after competent authority satisfies himself about the necessity and reasonability of claim. b) No taxi charge will be allowed for any portion of journey for which mileage is drawn. c) Taxi charges shall be admissible only after obtaining approval of authority approving the tour. 1. Accounts Officer (Bill) 2. Accounts Officer of Circle Office. 1. Full Powers for employees of Head Office and all Dy.Housing Commissioners. 2. Full Powers in respect of employees of their jurisdiction. 17 Sanction and payment of one month pay advance and tour advance for travel on transfer. Concerning Drawing and Disbursement Officer Full Powers. 18 Sanction of Bills towards stay of MP Housing and Infrastructure Development Board officials in MP Bhawan/ Madhyavart / other Government rest house / Circuit House 1. Chief Accounts Officer. 2. Dy.Housing Commissioner. 3. Executive Engineer/Estate Officer 1. Full Powers for Head Office including Addl Housing Commissioner and all Section Head. 2. For all employees of their office and Executive Engineer/Estate Officer . 3. For all employees within their jurisdiction. 34 19 Passing of Bills towards stay of MP Housing and Infrastructure Development Board officials in MP Bhawan/ Madhyavart / other Government rest house / Circuit House 1. Accounts Officer (Bill) 2. Accounts Officer of the Circle. 3. Executive Engineer/Estate Officer 1. Full Powers for all employees of Head Office and all Dy.Housing Commissioner . 2. Full Powers for employees of their jurisdiction and Executive Engineer/Estate Officer . 3. For all employees within their jurisdiction. 35 Part -9 - Retirement Sr. No Nature of Power Authority Limits 1 To accord sanction of Retirement of employee on attaining age of superannuation. 1. Chief Administrative Officer 2. Dy. Housing Commissioner(Circle) 3. Executive Engineer/Estate Officer 1. Full Powers for class I employees and Class II/III/IV for Head Office. 2. Full Powers for Class II employees in his jurisdiction and Class III/IV employees of Circle Office 3. Full Powers for Class III/IV employee in his jurisdiction 2 To accept Voluntary Retirement /Resignation 1. Housing Commissioner 2. Chief Administrative Officer 1. Full Powers 2. Full Powers for Class II /III/IV employees. 3 To order retirement of Board employee in the public interest at any time after he has completed 20 years qualifying service or attains the age of fifty years whichever is earlier, without assigning any reason by giving him a notice in writing 1. Board of Directors 2. Housing Commissioner 1. Full Powers 2. Full Powers except in case of Addl. Housing Commissioner. 4 Sanction of Pension / Family Pension /Death cum retirement gratuity for all employees wherever applicable. Chief Accounts Officer Full Powers 5. Ex-gratia sanction and payment to the family of the employee who die while in service. 1. Accounts Officer (Bill) 1. Full Powers for employees of Head Office and 36 2. Accounts Officer of Circle Office. 3. Executive Engineer/Estate Officer. all Dy.Housing Commissioners. 2. Full Powers in respect of employees of Circle and Executive Engineer/Estate Officer . 3. Full Powers in respect of employees within their jurisdiction. 6. Sanction of Earned Leave encashment on retirement 1. Chief Administrative Officer. 2. Dy. Housing Commissioner. 3. Executive Engineer / Estate Officer 1. Full Powers for employees of Head Office and Dy. Housing Commissioner. 2. Full Powers for employees of Circle Office and Executive Engineers /Estate Officers. 3. Full Powers for employees of his office within his jurisdiction. 7. Payment of Earned Leave encashment on retirement 1. Accounts Officer (Bill) 2. Accounts Officer of Circle Office. 1. Full Powers for employees of Head Office and all Dy.Housing Commissioners. 2. Full Powers in respect of 37 3. Executive Engineer/Estate Officer. employees of Circle and Executive Engineer/Estate Officer . 3. Full Powers in respect of employees within their jurisdiction. 8. Sanction of Compassionate compensation to family of Daily Wage/ Work Charge employee who die while in service. 1. Chief Administrative Officer. 2. Dy.Housing Commissioner Full Powers in respect of employees of Head Office. 2. Full Powers in respect of employees of his jurisdiction. 9 To forward claim of GIS to Insurance company. 1. Chief Accounts Officer 2. Dy.Housing Commissioner 3. Executive Engineer / Estate Officer. 1. Full Powers for employees of Head Office 2. Full Powers for employees of Circle Office. 3. Full Powers for employees of his jurisdiction. 10 Sanction of Final payment of GPF Chief Accounts Officer. Full Powers 11 Final payment of GPF. Accounts Officer (GPF) Full Powers 12 Approval of Pension fixation Chief Audit Officer Full Powers 38 Part -10 - Medical Facility Sr. No Nature of Power Authority Limits 1. Powers to sanction and payment of Medical reimbursement bills. subject to following conditions a) As per prescribed limit by the State Government and in accordance with MP Civil services (Medical Attendance) Rules, 1958. b) Above the limit only on the recommendation of Civil Surgeon. c) In case of Treatment in Private Hospitals on recommendation of relevant Medical Committee of Housing Board. 1. Accounts Officer (Bill) 2. Dy.Housing Commissioner 3. Executive Engineer/ Estate Officer 1. Full Powers for employees of Head Office & Dy.Housing Commissioners 2. Full Powers for Executive Engineer/ Estate Officer and all class II/III/IV of Circle within its jurisdiction 3. Full Powers for all employees of their jurisdiction(except in case of (c )) 2 Powers to sanction Bills of treatment availed in private recognized /non recognized hospitals in emergency conditions like accident , brain hemorrhage , Paralysis etc. Medical Committee of Housing Board Full Powers 3 Payment of Bills sanctioned by competent authority 1. Accounts Officer (Bill) 2. Accounts Officer of Circle Office. 1. Full Powers for employees of Head Office and all Dy.Housing Commissioners. 2. Full Powers in respect of employees of Circle and Executive Engineer/Estate 39 3. Executive Engineer/Estate Officer. Officer . 3. Full Powers in respect of employees within their jurisdiction. 4 (1). To accord sanction of Medical reimbursement bills submitted after prescribed limit of six months up to One year (2). To accord sanction of Medical reimbursement bills submitted after One Year. 1. Chief Accounts Officer. 2. Chief Administrative Officer 1.Full Powers 2. Full Powers 5 To admit the Medical reimbursement claims on duplicate cash memo Chief Accounts Officer Full Powers 6 To sanction reimbursement charges towards pathological / other tests in listed private test centers as per approved rates of state Govt. in case referred by the Medical Officer of the Board/State Government as per minimum of the approved rates of Red Cross Society / State Government . 1. Accounts Officer (Bill) 2. Accounts Officer of Circle Office. 3. Executive Engineer/Estate Officer. 1. Full Powers for employees of Head Office and all Dy.Housing Commissioners. 2. Full Powers in respect of employees of Circle and Executive Engineer/Estate Officer . 3. Full Powers in respect of employees within their jurisdiction. 7 To sanction reimbursement of Consultation Fees paid to Board empanelled Medical Practitioners Within limit of rates approved by 1. Accounts Officer (Bill) 1. Full Powers for employees of Head Office and all Dy.Housing 40 Head Office 2. Accounts Officer of Circle Office. 3. Executive Engineer/Estate Officer. Commissioners. 2. Full Powers in respect of employees of Circle and Executive Engineer/Estate Officer . 3. Full Powers in respect of employees within their jurisdiction. 8 To sanction Medical Advance for treatment Chief Administrative Officer 1(a) . Upto Rs. Twenty Five Thousand per case subject to maximum of 80% of estimate. (b) Above Rs. Twenty Five Thousand on recommendation of DME /Dean Medical College 9 To empanel registered medical practitioner/Specialized Doctor and fixation of their Consultation charges Housing Commissioner Full Powers 41 Part -11 - Miscellaneous Establishment Matters Sr. No Nature of Power Authority Limits 1 Permission to acquire / disposal of immovable /movable property by the employee. 1. Chief Administrative Officer 2. Dy. Housing Commissioner 1. Full Powers for class I/II employees and Class III/IV for Head Officer 2. Full Powers for Class III /IV employees in his jurisdiction 2 Sanction of Festival Advance / Grain Advance 1. Chief Accounts Officer 2. Dy. Housing Commissioner 3. Executive Engineer / Estate Officer 1. Full Powers for employees of Head Office 2. Full Powers for employees of Circle Office . 3. Full Powers for employees of his office within his jurisdiction. 3 Issue NOC for applying outside Job 1. Housing Commissioner 2. Chief Administrative Officer 1. Full Powers 2. Full Powers for class II/III/IV employees. 4 Issuing of NOC for acquiring Indian Passport Chief Administrative Officer Full Powers 5 Sanction of temporary advance or Part Final from GPF. 1. Chief Accounts Officer 2. Dy.Housing Commissioner 1. Full Powers for Head Office and all Class I Officers. 2.Full Power for Class II/III/IV employees within their jurisdiction 6 Approval of private visit outside India. Housing Commissioner Full Powers. 42 Section I - Administration Subsection -B Non- Establishment Matters Sr. N o Nature of Power Authority Limits 1. Expenditure on exhibitions sponsored by State or Central Govt. Housing Commissioner Full Powers 2 To sanction hiring and rental of private building for Housing Board Office purpose. Chief Administrative Officer 1. Full Powers (on basis of rent recommended by Rent Control Authority). 3 Awarding of Annual Maintenance Contract for Office equipments 1. Chief Administrative Officer 2. Procurement Committee 1. Full Powers upto Rs. 10 lacs per case, subject to availability of Budget. 2. Full Powers subject to availability of Budget. 4 Servicing and repairs of Office equipments 1. Chief Administrative Officer. 2. Dy.Housing Commissioner . 3. Executive Engineer / Estate Officer. 1. Full Powers for Head Office 2. Full Powers for Circle Office 3. Full Powers for his jurisdiction. 5 To award contract for Office services like photocopy ,Housekeeping services etc. 1. Chief Administrative Officer. 2. Dy.Housing Commissioner . 3. Executive Engineer / Estate Officer. 1. Full Powers for Head Office 2. Full Powers for Circle Office 3. Full Powers for his jurisdiction. 6 To Hire equipments, fixtures etc. for Official purposes. 1. Chief Administrative Officer. 2. Dy.Housing Commissioner . 1. Full Powers for Head Office 2. Full Powers for 43 3. Executive Engineer / Estate Officer. Circle Office 3. Full Powers for his jurisdiction. 7 Sanction of purchase of Air/Water Cooler/ Blowers 1. Chief Administrative Officer. 2. Dy.Housing Commissioner . 1. Full Powers for Head Office 2. Full Powers for his jurisdiction. 8 Sanction of purchase of / Air - conditioners Chief Administrative Officer. Full Powers 9 To fix daily rent for Board Rest Houses. Housing Commissioner Full Powers 10 To fix rent for Canteen Hall of Paryawas Bhawan Housing Commissioner Full Powers 11 To grant exemption from rent of Canteen Hall /Rest House 1. Housing Commissioner 2. Chief Administrative Officer 1. Full Powers 2. Full Power for Board Rest Houses. 12 To permit visitors other than board employees for stay in Rest Houses Dy.Housing Commissioner Full Powers 13 Permission of hiring of Vehicles for Meeting / Visits of Housing Board officials and external distinguished visitors and as per exigencies of work. 1. Chief Administrative Officer 2. Dy.Housing Commissioners 1. Full Powers 2. Full Powers in their jurisdiction 14 To accord approval for purchase of Uniforms/liveries /or to approve equivalent cash disbursal to eligible employees. (The equivalent rate shall be decided by Chief Administrative Officer every two years.) 1. Chief Administrative Officer 2. Dy. Housing Commissioner(Circle)s 1. Full Powers 2. Full Powers in their jurisdiction 15 To sanction standard rate for Agency charges for outsourcing of Housing Board work like Data Entry, Security/ Services, etc. Chief Administrative Officer on recommendation of procurement Committee Full Powers 44 16 To sanction Annual requirement of persons required from outsourcing agencies for outsourcing of Housing Board work like Data Entry, Security Services, etc. Chief Administrative Officer Full Powers 17 To accord approval for empanel ment of Agency for outsourcing of Housing Board work like Data Entry, Security Services, etc. The empanelment shall not be for a period exceeding Two years 1. Chief Administrative Officer 2. Dy.Housing Commissioners 1. Full Powers 2. Full Powers in their jurisdiction 18 To accord approval for engaging of Manpower through such empanelled outsourcing agency as per the sanctioned annual requirement by Head Office. 1. Chief Administrative Officer 2. Dy. Housing Commissioner(Circle)s 1. Full Powers 2. Full Powers in their jurisdiction 19 Sanctioning of expenditure on Postal /Courier services. 1. Chief Administrative Officer. 2. Dy.Housing Commissioners 3. Executive Engineers/ Estate Officers 1. Full Powers 2. Full Powers in Circle Office. 3. Full Powers in their jurisdiction. 20 Hiring and Payment of charges of vehicles hired as per vehicle Policy. 1. Chief Administrative Officer. 2. Dy. Housing Commissioner(Circle) . 3. Executive Engineer / Estate Officer. 1. Full Powers for Head Office 2. Full Powers for Circle Office 3. Full Powers for his jurisdiction. 21 Payment of Fuel charges of Board and hired vehicles (where ever applicable ) within monthly limits of fuel consumption. 1. Branch Officer (MM) 2. Dy. Housing Commissioner(Circle). 3. Executive Engineer / Estate Officer. 1. Full Powers for Head Office 2. Full Powers for Circle Office 3. Full Powers for his jurisdiction. 45 22 Payment of Fuel charges of Board and hired vehicles (where ever applicable ) for fuel consumption not more than 20% above monthly limits of fuel consumption. Chief Administrative Officer Full Powers 23 Payment of Demurrage /warfage charge Dy.Housing Commissioner Full Powers 24 Payment of Custom agent / Custom clearance charges Dy.Housing Commissioner Full Powers 25 To write off unserviceable dead stock , machinery , equipment , vehicles , furniture etc. which is beyond repairs or surplus and to prescribe its mode of disposal 1. Procurement Committee. 2. Dy.Housing Commissioner 1. Full Powers for Head Office. 2. For items of book value upto Rs. Fifty Thousand within its jurisdiction. 26 Formation of Committee to fix offset price for unserviceable dead stock , machinery , equipment , vehicles , furniture etc. for its disposal Chief Administrative Officer Full Powers 27 General expenses on Library and other Books and subscription to Newspaper periodicals (within Budget provisions) 1. Chief Administrative Officer. 2. Dy. Housing Commissioner(Circle) . 3. Executive Engineer / Estate Officer. 1. Full Powers for Head Office 2. Full Powers for Circle Office 3. Full Powers for his jurisdiction. 28 Printing of Diaries , News letter , Calendars etc. Chief Administrative Officer. Full Powers 29 Printing of Office Stationary (except MRB) 1. Chief Administrative Officer 2. Dy. Housing Commissioner(Circle) 1. Full Powers 2. Full Powers for his jurisdiction 30 Printing of Money Receipt Book (Form A & B) and Binding of Ledger / Registers. Chief Accounts Officer Full Power (Chief Accounts Officer shall keep record of distribution of MRB with serial numbers). 46 31 Binding of Books including cutting stitching and spiral binding of Book, Booklets , Notes etc. 1. Chief Administrative Officer 2. Dy. Housing Commissioner(Circle) 3. Executive Engineer/ Estate Officer 1. Full Powers 2. Full Powers for Circle Office 3. Full Powers within his jurisdiction . 32 Purchase of Stationary, consumables /computer consumables for office use 1. Chief Administrative Officer 2. Dy. Housing Commissioner(Circle) 3. Executive Engineer/ Estate Officer 1. Full Powers 2. Full Powers for Circle Office 3. Full Powers within his jurisdiction . 33 Incurring of Petty Office expenses and contingencies including misc. item required for office use/decorum 1. Chief Administrative Officer 2. Chief Accounts Officer 3. Dy. Housing Commissioner(Circle) 4. Executive Engineer/ Estate Officer 1. Full Powers 2. Full Powers up to Rs. Two Thousand at a time. 3. Full Powers upto Rupees Two Thousand at a time subject to a limit of Rs Fifteen Thousand in a Financial Year for Circle Office. 4. Full Powers upto Rupees One thousand at a time subject to a limit of Rs Ten Thousand in a Financial Year. For offices within his jurisdiction . 47 34 To sanction Hospitality expenses in connection with visits of Important consumers , VIPs, Sr Government Officers etc. 1. Chief Administrative Officer 2. Dy. Housing Commissioner(Circle) 3. Executive Engineer/Estate Officer 1. Full Powers for Head Office (for Section Heads of Head Office the Hospitality expenses shall be limited to Rs.Five Hundred per month). 2. Full Powers for Circle Office (upto Two thousand at time annual ceiling of Rs Ten Thousand .) 3. Full Powers (upto Rs Five Hundred at time annual ceiling of Rs Five Thousand .)within its jurisdiction. 35 . Expenses on Board of Directors Meetings, Committee Meetings and sanction of expenses on Journey /Lodging /Boarding of Board of Directors whenever required. Chief Administrative Officer Full Powers 36 Expenses on Board Officials Meetings. Chief Administrative Officer Full Powers 37 Expenses on Journey /Lodging /Boarding of distinguished invitees /Sr Govt. Officials invited or coming for official work related to the Board. Chief Administrative Officer Full Powers 38 Incurring of expenditure on Meetings and Conferences (not covered above ) Housing Commissioner Full Powers 39 Incurring of expenses towards decoration of office buildings, other arrangements, tea/snacks etc for Independence Day and 1. Chief Administrative Officer 2. Dy.Housing Commissioner 1. Full Powers 2. Full Powers for 48 Republic Day/ any other official function. 3. Executive Engineer/Estate Officer. Circle Office 3. Full Power within their jurisdiction 40 To fix monthly limit of consumption of fuel on vehicles allotted to officials of the Board. Housing Commissioner Full Powers 41 Formation and modification of vehicle Policy Housing Commissioner Full Powers 42 To award annual or casual contract for hiring of vehicles as per vehicle Policy 1. Chief Administrative Officer 2. Dy. Housing Commissioner(Circle) 1. Full Powers for Head Office 2. Full Powers within their Jurisdiction. 43 To sanction payment of annual premium of Insurance/ Motor vehicle Tax of Board vehicles 1. Chief Administrative Officer 2. Dy. Housing Commissioner(Circle) 3. Executive Engineer/Estate Officer 1. Full Powers for Head Office 2. Full Powers for Circle Office. 3. Full Powers within their jurisdiction 44 Procurement of New Vehicles Board of Directors Full Powers 45 Insurance of Office equipments , wherever applicable. 1. Chief Administrative Officer 2. Dy.Housing Commissioner 1. Full Powers for Head Office. 2. Full Powers within their jurisdiction 46 To grant administrative approval and for Procurement of Office equipments including Computers & peripherals and Furniture. 1. Housing Commissioner 2. Chief Administrative Officer 1. Full Powers 2. Full Powers up to Rs Twenty Five lakhs 49 47 To grant Tender approval for Procurement of Office equipments including Computers & peripherals and Furniture. 1. Procurement Committee. 2. Chief Administrative Officer 1. Full Powers 2. Full Powers upto Rs Twenty Five lakhs per case. 48 Approval of Communication Policy for land line telephones /Lease line /Fax lines/ internet/ mobile phone for Officers/ employees / Offices Housing Commissioner Full Powers 49 Sanction of land line telephones / Fax lines / Internet/ lease line/ mobile facility to any officer /staff / offices as per Communication Policy approved norms. Chief Administrative Officer Full Powers 50 Sanction of Monthly Telephone / Mobile / Internet/ Leased line /Fax bills as per communication Policy. 1. Chief Administrative Officer 2. Dy.Housing Commissioner 3. Executive Engineer/Estate Officer. 1. Full Powers 2. Full Powers for Circle Office 3. Full Power within their jurisdiction 51 Repairs and maintenance / purchase of spare parts, tyre tube , battery for departmental vehicles , within sanctioned limit. 1. Chief Administrative Officer 2. Dy.Housing Commissioner 1. Full Powers 2. Full Powers within their jurisdiction 52 Sanction for payment of Membership/ Professional charges of Professional Bodies Housing Commissioner Full Powers 53 Administrative Approval for non recurring expenditure such as lying of foundation stone / inauguration ceremony chargeable to capital /revenue works where no specific power is prescribed in the Delegation of Powers. 1. Addl Housing Commissioner (concerning the scheme). 2. Dy. Housing Commissioner 1. Full Powers upto Rs One lakhs per case 2. Full Powers upto Rs Fifty 50 (circle) Thousand per case. 54 Issuing of Advertisement in Newspapers for NIT or Offer for sale of properties as per approved Advertisement Policy Public Relation Officer Full Powers 55 Formation of Advertisement Policy Housing Commissioner Full Powers 56 Sanction of Payment of Advertisement Bills as per advertisement policy. Public Relation Officer Full Powers 57 Sanction of Grant to Social , Cultural and Sports societies and Institutions Chairman Full Powers up to Rs. Twenty Thousand per case per year and Rs. Two lakhs in a Financial Year. 58 Sanction of Advertisement on special occasion and payment of charges Chairman Full Powers upto Rs. Twenty Five Thousand per case per year subject to a limit of Rs. Two lakhs per financial Year. 59 Issuance of Project Advertisement through Bill Board / Hoardings / Unipole /Cable TV on request of Dy.Housing Commissioners as per Advertisement Policy. Public Relation Officer Full Powers 60 Sanction of Bill of Project Advertisement through Bill Board / Hoardings / Unipole /Cable TV Dy.Housing Commissioner on certification by Public Relation Officer Full Powers 51 Section II - Legal Affairs Sr.No Nature of Power Authority Limits 1 Formation of Legal Affairs Policy Housing Commissioner Full Powers 2 Empanelment of Advocates for cases in Supreme Court / National Forum /High Court / State forum / Central Industrial Court /Tribunal /District Court etc. as per Legal Affairs Policy 1. Housing Commissioner 2. Dy. Housing Commissioner 1. Full Powers for Supreme Court / National Forum /High Court / State forum / Central Industrial Court /State Industrial Court / Tribunal 2. Full Powers For District and subordinate Courts/Forum . 3 Appointment of Officer In charge for a case 1. Chief Legal Advisor 2. Dy. Housing Commissioner(Circle) 1. Full Powers for Supreme Court / National Forum /High Court / State forum / Central Industrial Court /State Industrial Court / Tribunal 2. Full Powers For District and subordinate Courts/Forum 4 Engagement of Advocate for a case from amongst empanelled Lawyers /Counsels. 1. Chief Legal Advisor 1. Full Powers for Supreme Court / National Forum /High Court / State forum / Central Industrial Court /State Industrial Court / 52 2. Dy.Housing Commissioner Tribunal 2. Full Powers For District and subordinate Courts/Forum . 5 Fixation of fees schedule for Advocates Housing Commissioner Full Powers 6 Payment of fees to Advocates as per schedule Concerning Drawing and Disbursement Officer on recommendation of OIC of the Case Full Powers 7 Payment of Court Fees and other expenses as per actual Concerning Drawing and Disbursement Officer on recommendation of OIC of the Case Full Powers 8 Permission to Hire services of a Lawyer / Counsel not in Panel Housing Commissioner Full Powers 9 Payment of Fees to Lawyer / Counsel beyond the fees prescribed in schedule Housing Commissioner Full Powers 10 Appointment of Tax /Financial Consultant for taxation cases /Financial matters and approval of their fees. Housing Commissioner Full Powers 11 Payment of fees of Tax /Financial Consultant on recommendation of O.I.C Chief Accounts Officer Full Powers 12 To sanction Implementation of orders or to file appeal /review in service matters passed by Court of Law/ Consumer Forum / Legal Authorities / Tribunals / Magistrates etc. Housing Commissioner Full Powers 13 To sanction Implementation of orders/decree/award or to file appeal /review in non-service 1. Housing Commissioner 1. Full Powers 53 matters passed by Court of Law/ Consumer Forum / Legal Authorities / Tribunals / Arbitration Panel /Magistrates etc. (Any legal matter which pertains to policy of the Board or any legal order which is against the policy of board which may result into chain litigations shall be presented to Housing Commissioner irrespective of suit or property value). 2. Head of Section in Head Office. 3. Dy.Housing Commissioner 2. Full Powers for matter pertaining to their sections upto suit or property value (as on date of the order)upto Rs. Fifty lakhs. 3. Full Powers for matter pertaining to their jurisdiction upto suit or property value (as on date of the order)upto Rs. Five lakhs. 14 Administrative sanction to institute proceedings in a Court of Law/ Consumer Forum / Legal Authorities / Tribunals / Magistrates etc. (including suits or appeals of defense or implementation thereof based on legal advice in cases of Estate Wing). 1. Chief Estate Officer 2. Dy. Housing Commissioner(Circle) 1. Full Powers 2. Full Powers up to suit or property value up to Rs. Fifty lakhs 15 Sanction for lodging of complaints and prosecution for theft of Records or any other criminal offence against the Board. 1. Section Head in Head Office. 2. Head of Office. 1. Full Powers for matters pertaining to section. 2. Full Powers for matters pertaining to Office. 16 Administrative sanction to institute proceedings in a Court of Law/ Consumer Forum / Legal Authorities / Tribunals / Magistrates etc. after taking legal advice. 1. Housing Commissioner 2. Section Head of Head Office 1. Full Powers 2. For suit value or property value (as on date of the 54 3. Dy.Housing Commissioner 4. Executive Engineer /Estate Officer. order) upto Rs. Five Crores. 3. For suit value or property value (as on date of the order)up to Rs. Fifty lakhs. 4. For suit value or property value (as on date of the order) up to Rs. Ten lakhs. 17 Appointment of Arbitrator on behalf of the Board and to fix their remuneration. Housing Commissioner Full Powers 18 Payment of remuneration to Arbitrator Drawing and Disbursing Officer on recommendation of OIC. Full Powers. 19 Sanction of workman compensation under Workman Compensation Act for permanent disability of eligible Board employees in case of non-fatal/fatal accidents while on duty. Chief Administrative Officer Full Powers 20 Sanction of payment of incentive to Officer-In-Charge of court cases as per Government Policy. Drawing and Disbursing Officer Full Powers 21 Sanction of payment of expenses done in contempt of Court cases as per Government Policy Drawing and Disbursing Officer Full Powers 55 Section III - Estate and Land Management. Subsection - A- Land Management Sr. No Nature of Power Authority Limits 1 To identify the Government land for Projects Executive Engineer Full Powers 2 To identify the private land for projects to be acquired under the Land Acquisition , Rehabilitation and Resettlement Act 2013 Dy.Housing Commissioner (circle) Full Powers 3 To identify land and a planning area (Land Pooling) under section 34 of the MPHIDB Act for a project. Dy.Housing Commissioner Full Powers 4 Sanction to apply for identified Government Land for allotment to Collector for a Project. Dy.Housing Commissioner Full Powers 5 Application to Collector for allotment of identified Government Land for a Project after obtaining the approval from Dy.Housing Commissioner(circle) . Executive Engineer Full Powers 6 Sanction of land premium and associated charges and levies to Collector based on the demand issued by the Collector for the applied Government land. Dy.Housing Commissioner Full Powers 7 Payment of land premium and associated charges and levies to Collector based on the demand issued by the Collector for the applied Government land. Executive Engineer Full Powers 8 To take possession of Government land allotted by Collector. Assistant Engineer Full Powers 9 Permission to conduct or get done feasibility study /demand Dy.Housing Commissioner Full Powers 56 assessment / economic viability survey for Project proposed on Private land to be acquired or by land pooling (under section 34). 10 To consider and recommend on undertaking the project on the basis of feasibility study /demand assessment / economic viability survey for Project proposed on Private land to be acquired or by land pooling. Project Committee of Head Office. Full Powers 11 To sanction acquisition of land or pooling of land to undertake the project on the basis of recommendation of Project Committee of Head Office Board of Directors Full Powers 12 To issue orders for land acquisition or land pooling after approval of Board for a project Land Acquisition Officer Full Powers 13 To apply to Collector for land acquisition proceedings based on the order of Land Acquisition Officer. Executive Engineer Full Powers 14 Sanction of Award amount to Collector as per the Land acquisition award issued by the competent authority Dy.Housing Commissioner Full Powers 15 Payment of Award amount to Collector as per the Land acquisition award issued by the competent authority Executive Engineer Full Powers 16 To take possession of Private land acquired under Land Acquisition , Rehabilitation and Resettlement Act 2013 Assistant Engineer Full Powers 17 To sanction and pay regular lease rent , diversion rent, diversion premium , land revenue , Nazul rent, property tax or any other statutory levies imposed by State Government /Local bodies after Executive Engineer Full Powers 57 assessing the correctness and reasonability of such demand. 18 To formulate norms for protection of land acquired or allotted. Land Acquisition Officer Full Powers 19 To sanction expenditure on watch and ward services for protection of land to be engaged through outsourcing as per the norms. Dy.Housing Commissioner Full Powers 20 To grant Administrative sanction for construction of boundary wall / fencing for protection of land. 1 Land Acquisition Officer. 2. Dy.Housing Commissioner 1.Full Powers 2. Full Powers for land area measuring upto 4 hect. 21 To grant Technical sanction and approval of NIT for construction of boundary wall / fencing for protection of land. Dy.Housing Commissioner Full Powers 22 To grant tender approval for construction of boundary wall / fencing for protection of land. Dy.Housing Commissioner Full Powers 23 To prepare Land development scheme under section 34 of MPHIDB Act as per approval of Project Committee Chief Architect in consultation with Dy.Housing Commissioner Full Powers 24 Approval of Land development scheme and submission to Board District level Housing and Infrastructure Development Committee. Full Powers 25 Approval of Land development scheme and submission to State Government. Board of Directors Full Powers 26 Approval of Land development scheme under section 34 of MPHIDB Act . State Government Full Powers 58 27 Publication of approved Land Development scheme in gazette of MP and local Newspapers for invitation of objections or suggestions Dy.Housing Commissioner Full Powers 28 Decision on objection or suggestion received District level Housing and Infrastructure Development Committee. Full Powers 29 Power to hear and decide appeal against decisions of District level Housing and Infrastructure Developing Committee on objections and suggestions Board of Directors Full Powers 30 Approval and grant of permission for publication of final land development scheme. Board of Directors Full Powers 31 Execution of agreement with owners of private land in such form and on such terms and conditions prescribed by the state government. Executive Engineer Full Powers 32 Decision on allotment of developed plots to private land owners in case of land pooling scheme under section 34. Committee comprising of Chief Estate Officer , Dy.Housing Commissioner (Circle) , Executive Engineer Full Powers 59 Subsection - B - Estate Management Part -1 - Self Financing Scheme SNo Nature of Power Authority Limits 1 Initial and final cost fixation of Project for sale as per rules Dy.Housing Commissioner Full Powers 2. Invitation of Registration for Residential properties Estate Officer Full Powers 3 Selection of applicant by lottery as per the procedure. Estate Officer Full Powers 4 Issuing the Registration confirmation letter after lottery. Estate Manager Full Powers 5 Execution of tripartite agreement for purpose of loan to the applicant. Estate Manager Full Powers 6 Refund of Registration amount to unsuccessful applicant. Estate Officer Full Powers 7 Preparation/ fixation of Payment schedule as per rules. Estate Officer Full Powers 8 Approval of revision of payment schedule as per rules. Dy.Housing Commissioner Full Powers 9 Issuance of Notices to selected applicants to deposit money Estate Manager Full Powers 10 Refund after necessary deductions to applicants who decide to withdraw from the scheme Estate Officer Full Powers 11 Allocation of property number to selected applicants through lottery and its intimation to the applicant. Estate Officer Full Powers 12 Cancellation of allotment due to default in payment of installment as per schedule. after following due process as per rules. Dy.Housing Commissioner Full Powers 13 Refund of Money deposited after cancellation of allotment by Dy.Housing Commissioner, after necessary deductions Estate Officer Full Powers 60 14 Cost fixation of Individual property at time of final allotment of new property. Estate Officer Full Powers 15 Cost fixation of individual unsold property before advertisement. Dy.Housing Commissioner (circle) Full Powers 16 Issuing of final Allotment letter in prescribed format to registered applicant with property number as per final cost fixation of the individual property Estate Officer Full Powers 17 Change / Mutual exchange of Property Number on request of allottees Estate Officer Full Powers 18 Execution of lease deed / sale deed of the property Estate Officer Full Powers 19 Issue of possession letter to allottee. Estate Manager Full Powers 20 Handing over of physical possession of the property to applicant. Assistant Engineer Full Powers 21 Transfer of property by sale or succession in Housing Board records Estate Officer Full Powers 22 Issue of No Dues Certificate / No Objection Certificate to the property owner. Estate Manager Full Powers 23 Addition / Deletion of Co-owner (Joint name) as per rules. Estate Officer Full Powers 24 To hear and decide First appeal against the decision of Estate Officer / Estate Manager Dy.Housing Commissioner Full Powers 25 To hear and decide second appeal against the decision of Dy.Housing Commissioner. Chief Estate Officer Full Powers 26 To hear and decide revision on application or suo-motto against the order passed by Dy.Housing Commissioner / Estate Officer Chief Estate Officer Full Powers 61 /Estate Manager 27 In case of cancellation/ Withdrawal / curtailment of approved project due to Land dispute/delay in execution / No demand/litigation /other force majeure conditions etc. By competent authority, permission to allot incomplete houses (on as is where is basis) based on cost fixation by competent authority. Estate Officer Full Powers 28 Refund of registration amount/ installments with applicable interest in case of cancellation/ withdrawal / curtailment of approved project. Executive Engineer/Estate Officer Full Powers 62 Part -2 - Hire Purchase Scheme sno Nature of Power Authority Limits 1 Execution of lease deed and Sale deed for properties allotted on hire purchase basis. Estate Officer Full Powers 2 To initiate eviction proceeding against defaulter allottees in the court of Competent Authority. Estate Officer Full Powers 3 To take re-possession of the property from the defaulter allottee after orders of the competent authority Assistant Engineer Full Powers 4 Transfer of property under Hire Purchase scheme as per rules. Estate Officer Full Powers 5 Transfer of Property in Hire Purchase Scheme to present occupant if installments are due, as per prevailing rules. Estate Officer with the approval of Dy.Housing Commissioner (Circle) Full Powers 6 Conversion of rental to Hire/Outright purchase (Only for MPHIDB regular Staff as per rule ). Personnel Management Committee (HO) Full Powers 7 Revision of rent of commercial /Residential property as per the policy/rules of the Board. Estate Officer Full Powers 8 Disposal of Rental properties through a due process as per rule. Dy.Housing Commissioner Full Powers 63 Part -3 - Sale of Property by Offer Sr.No Nature of Power Authority Limits 1 Fixation of upset price Dy.Housing Commissioner Full Powers 2 Advertisement for call of Offers for sale of property Estate Officer Full Powers 3 Receipt and opening of offers Estate Officer Full Powers 4 Sanction / Acceptance of offers equal to or above upset price for all kind of properties. 1. Board of Directors 2. Chairman 3. Housing Commissioner 4. Chief Estate Officer 5. Dy.Housing Commissioner 6. Estate Officer 1. Full Powers 2. For properties having upset value upto Rs. Twenty Five Crore. 3. For properties having upset value upto Rs.Ten Crore. 4. For properties having upset value upto Rs.Five Crore . 5. For properties having upset value upto Rs.Two Crore. 6. For properties having upset value upto Rs.Twenty five lakhs. 5 Rationalization of upset value of unsold property as per rule Chief Estate Officer Full Powers 6 Issue of Allotment letter in prescribed format. Estate Officer Full Powers 7 Refund of Earnest Money Deposit to unsuccessful bidder. Estate Officer Full Powers 8 Extension of time limit for deposition of balance amount with interest. (No extension shall 1. Dy.Housing Commissioner 1. Full Powers up to One Hundred twenty days after 64 be granted after One hundred twenty days after issue of allotment letter and allotment will be cancelled and deposit will be refunded as per rules). This time limit will not be applicable for Govt. department/PSUs /Scheduled Banks 2. Estate Officer date of issue of allotment letter. 2. Full Powers up to ninety days after date of issue of allotment letter. 9 Allotment of property (Plot/Building) to Govt. department/PSUs /Scheduled Banks on application, as per rules Housing Commissioner Full Powers 10 Execution of Sale Deed/Lease deed Estate Officer Full Powers 11 Issuance of Possession letter of Property Estate Manager Full Powers 12 Physical possession of property to allotee Assistant Engineer Full Powers 13 Imposition and recovery of penalty / charges as per prevailing rule in case allottee does not take possession within prescribed time limit. Estate Officer Full Powers 14 Cancellation of allotment on account of failure to deposit balance amount even after extension of time limit after following due process. Dy.Housing Commissioner Full Powers 15 Issuing of Advertisement for Information to Prospective / Existing Consumers of Board. Dy.Housing Commissioner Full Powers 65 Part -4 - Allotment of Adjacent Land. Sr.No Nature of Power Authority Limits 1. Allotment of extra adjacent land (Residential only) to the adjacent property owners as per the prevailing rule after following due process for Bhopal, Indore, Gwalior, Jabalpur and Ujjain. (excluding flats) 1. Chairman. 2. Housing Commissioner 3. Chief Estate Officer 4. Dy.Housing Commissioner 1. Full Powers 2. Full Powers for land admeasuring up to Two Thousand sq.ft. 3. Full Powers for land admeasuring up to One Thousand sq.ft. 4.Full Powers for land admeasuring up to Five Hundred sq.ft. 2 Allotment of extra adjacent land (Residential only) to the adjacent property owners as per the prevailing rule after following due process for districts other than Bhopal, Indore, Gwalior,Jabalpur and Ujjain.(Excluding Flats) 1. Chairman. 2. Housing Commissioner 3. Chief Estate Officer 4. Dy.Housing Commissioner 5. Estate Officer 1. Full Powers. 2. Full Powers for land admeasuring up to Three Thousand sq.ft. 3. Full Powers for land admeasuring up to Two Thousand sq.ft. 4.Full Powers for land admeasuring up to One Thousand sq.ft 5. Full Powers for land admeasuring up to Five Hundred sq.ft 66 3 Issue of Allotment letter in prescribed format. Estate Officer Full Powers 4 Execution of Sale Deed/Lease deed of additional land Estate Officer Full Powers 5 Issue of Possession letter for additional land. Estate Manager Full Powers 6 Physical possession of property to allotee Assistant Engineer Full Powers 67 Part -5 - Miscellaneous (Estate Management.) Sr.No Nature of Power Authority Limits 1 To initiate eviction proceedings in the court of Competent Authority due to encroachment. Executive Engineer/ Estate Officer / Full Powers 2 To report encroachment on board property. Assistant Engineer Full Powers 3 To initiate eviction proceeding against defaulter allotties in the court of Competent Authority due to nonpayment of dues of the Board. Estate Officer Full Powers 4 To take re-possession of the property after orders of the competent authority Assistant Engineer Full Powers 5 Upkeep and Maintenance of Ledger of Allotties (Posting of all receipts / calculation of dues and penalties) Estate Manager Full Powers 6 Issue of notices to allotties for deposition of Lease rent, Water charges, MLC, CSC, Installments and other dues. Estate Manager Full Powers 7 Recovery of Government Loans/ from beneficiaries (house loan sanctioned prior upto 1972) Chief Accounts Officer Full Power 8 Final execution of deed of re-conveyance in favour of loanees. Chief Estate Officer Full Powers after receiving NOC from account section. 68 Section - 4- Finance and Accounts Subsection -A- Budget Sr.No Nature of Power Authority Limits 1 Approval of Annual Budget of the Board Board of Directors Full Powers 2. a) Compilation and finalization of Annual Budget . b) Preparation of Annual Budget 1. Chief Accounts Officer 2. Accounts Officer (budget) 3. Accounts Officer (Circle) 1. Full Powers with the consultation of Section Heads and Final approval of Housing Commissioner . 2. For Head Office 3. For Circle. 3. Appropriation of Budget Heads 1. Housing Commissioner. 2. Chief Accounts Officer. 1.Full Powers for Major Heads and inter schemes. 2. Full Powers for Minor Heads of same scheme. 4 Annual closing of Budget. Chief Accounts Officer Full Powers 5 Budget provision for new scheme / Projects /works Chief Accounts Officer Full Powers with the approval of Housing Commissioner 6 Allotment of Project /Scheme/ works Code Accounts Officer (Budget) Full Powers 7 Annual Budgeting for Deposit Work Chief Accounts Officer Full Powers 8 Annual Budgeting for the accrued interest 1.Chief Accounts Officer 2. Accounts Officer (Budget) 1 Full Powers for annual 2. Full Powers for quarterly budgeting 9 Annual Budgeting for the loan & repayment 1.Chief Accounts Officer 2. Accounts Officer (Cash) 1 Full Powers for annual 2. Full Powers for quarterly budgeting 69 Subsection -B- Fund Management Sr.No Nature of Power Authority Limits 1 Disbursal of fund for Works of MPHIDB Chief Accounts Officer Full Powers subject to AA/TS and budget ceiling. 2 Disbursal of fund for Deposit Works Chief Accounts Officer Full Powers up to the Budget ceiling for assigned work. 3 Disbursal of Fund from Central account for administrative and others expenditure. Chief Accounts Officer Full Powers 4 Diversion of Fund for deposit work of same Department between different scheme /work/project Housing Commissioner Full Powers with the consent of concerned Department 5 Disbursal of the funds for maintenance of Board Colony before transfer to Local Bodies. Chief Accounts Officer Expense on Maintenance should be within the limit of Maintenance charge of Land (MLC) 6 Permission for disbursal of the funds for maintenance of Board Colony before transfer to Local Bodies beyond the provision in cost fixation Housing Commissioner Full Powers 7 Disbursal of the funds for payment to local bodies towards transfer of Colony according to the order of the competent authority. Chief Accounts Officer. Full Powers 8 Cheque issue /signing authority 1. Chief Accounts Officer 1. Full Powers in joint signature with Accounts Officer 70 2. Accounts Officer (cash/Pension /GPF) 3. Accounts Officers (Circle) 4. Dy.Housing Commissioner 5. Executive Engineer/Estate Officer (cash/Pension /GPF) 2. Full Powers upto Rs. Five lakhs in Head Office. 3. Full Powers upto Rs. One lakhs in case of circle offices. 4. Full Powers in joint signature with Accounts Officer in case of circle office. 5. Full Powers in joint signature with Accountant in case of Division office/Estate Office. 9 Investment of surplus fund in schedule Banks as prescribed by Commissioner institutional Finance, by calling competitive offers from Banks. Chief Accounts Officer Full Powers 10 Investment of surplus fund in other Government securities if it is beneficial on returns. Board of Directors Full Powers 11 To fix limit of imprest for office contingencies for Head Office and Other offices Housing Commissioner Full Powers 12 Initial sanction and permission for recoupment of imprest for Office Contingencies for the financial year as per the limit prescribed by Housing Commissioner. Chief Administrative Officer 2. Dy.Housing Commissioner 3. Executive Engineer/Estate Full Powers for Head Office 2. Full Powers for Circle Office. 3. Full Powers for Division/Estate 71 Officer Office and subdivision Offices under their jurisdiction. 13 Return of fund received for execution of deposit works in case of non execution of work as ordered by competent authority Chief Accounts Officer Full Powers 14 Approval of Agreement / Memorandum of Understanding with Banks/Financial Institutions /HUDCO for Fund Management, Project financing , financing for Beneficiaries etc. Housing Commissioner Full Powers 72 Subsection - C - Resource Mobilisation Sr.No Nature of Power Authority Limits 1 Sanction to take Loans for projects Board of Directors Full Powers 2 Sanction to take short term / medium term loan for cash management against Deposits Housing Commissioner Full Powers 3 Signing of Agreement for sanctioned Loan. Chief Accounts Officer Full Powers with joint signature of Addl. Housing Commissioner of the scheme. 4 Pre payment for closure of sanctioned loan. Housing Commissioner Full Powers 5 Sanctioning of loan processing charges and other incidental charges. Chief Accounts Officer Full Powers 6 Decision to apply for Rescheduling/ restructuring of loan. Board of Directors Full Powers 73 Sub-Section - D- Cashbook /Main Ledger / Subsidiary Ledger / MRB and Bank reconciliation /Balance Sheet Sr.No Nature of Power Authority Limits 1 Preparation / up keeping / Checking of Cash Book / all Accounts Ledgers /Registers for Head Office 1. Chief Accounts Officer for centralized account 2. Accounts Officer (cash) for HO zone, NVS and world bank works. 3. Accounts Officer (GPF) for GPF Account 4. Accounts Officer (Pension ) for Pension account & others 1. Full Powers 2. Full Powers 3. Full Powers 4. Full Powers 2 Preparation / up keeping / Checking of Cash Book / all Accounts Ledgers /Registers for Circle Office Accounts Officer of Circle Full Powers 3. Preparation / up keeping / Checking of Cash Book / all Accounts Ledgers /Registers for Division Office Executive Engineer Full Powers 4 Preparation / up keeping / Checking of Cash Book / all Accounts Ledgers /Registers for Estate Office under division offices Estate Officer Full Powers 5 Preparation / up keeping / Checking of Cash Book / all Accounts Ledgers /Registers for Estate Office (Zonal) Estate Officer Full Powers 74 6 Preparation and checking of Bank reconciliation work( form 51) 1. Accounts Officer DDO concerned and Divisional Accountant / Accountant /Cashier Full Powers 7 Preparation of Final Accounts 1. Chief Accounts Officer 2. Accounts Officer of Circle 1. Full Powers for consolidated accounts of MPHIDB 2. Full Powers for Circle 8 Compilation of Monthly / Annual Accounts of Head Office Accounts Officer (compilation) Full Powers 9 Compilation of Monthly Accounts of Circle Accounts Officer of circle. Full Powers 75 Section - 5 - Audit Subsection -A- Statutory Audits Sr.No Nature of Power Authority Limits 1 Compliance of Audit reports and conveyance of settled audit paras of AG MP. 1. Chief Audit Officer. 2. Dy.Housing Commissioner 1. Full Powers for Head Office. 2. Full Power for their jurisdiction. 2. Compliance of factual statements / draft paras/ AG's Audit Report / Committee of Public Undertaking 's report/ Chief Audit Officer Full Powers 3 Compliance of reports and conveyance of settled observations of CA 1. Chief Account Officer. 2. Dy.Housing Commissioner 1. Full Powers for Head Office. 2. Full Power for their jurisdiction. 4 Sanction and payment of AGMP's Audit Fees and contingencies expenses. Chief Accounts Officer Full Powers 5 To constitute High Power Committee. Housing Commissioner Full Powers 6 To Organise High Power Committee of AGMP. Chief Accounts Officer/Chief Audit Officer Full Powers 76 Subsection - B- Internal Audit Sr.No Nature of Power Authority Limits 1 Sanction of Annual Audit programme Housing Commissioner Full Powers 2 Sanction of special audit based on the requirement Housing Commissioner Full Powers 3 Formation of Audit team Chief Audit Officer Full Powers 4 Finalisation of Audit reports and and conveyance of settled audit paras of previous period. Chief Audit Officer Full Powers with the consultation of Chief Accounts Officer 5 Sanction of Filing of First Information Report with District Police or any other authority as reported by Chief Audit Officer/ Chief Accounts Officer in case of theft, embezzlement, misappropriation, defalcation or financial loss. Housing Commissioner Full Powers 6 Settlement of Audit paras with or without directions. 1. Chief Audit Officer. 2. Finance Committee of Head Office. 3. Audit committee of Board 1. Full Powers in cases of full compliance of paras with zero financial loss. 2. Full Powers for financial loss up to Rs Fifty Thousand in each case. 3. Full Powers 7 1. Issue of reminders and compliance within time limit from Field Officers. 2. Compliance of Audit paras after prescribed time limit. 1. Audit Officer 2. Chief Audit Officer 1. Full Powers 2. Full Powers 8 Proposal for disciplinary action in case of major audit findings to Housing Commissioner. Chief Audit Officer Full Powers 77 Section -6- Project Management and Technical Affairs. Sub Section- A - Administrative Approval Sr.No Nature of Power Authority Limits 1 Approval of Annual Housing & Infrastructure Development Plan according to Section 35 of the Act. Board of Directors Full Powers 2 To accord Administrative Approval for survey and investigation for Projects approved in the Annual Plan. 1. Addl. Housing Commissioner. 2. Dy.Housing Commissioner (Circle) 1. Full Powers 2. Full Powers up to Rs. One lakh. 3 To accord Administrative Approval for feasibility study for Selected Projects approved in the Annual Plan. 1. Addl. Housing Commissioner. 2. Dy.Housing Commissioner (Circle) 1. Full Powers 2. Full Powers up to Rs. Two lakhs. 4 To accord Administrative Approval based on Detailed Project Report (DPR) to Projects approved in the Annual Plan. Housing Commissioner Full Powers 5 To accord Administrative Approval based on Detailed project Report (DPR) to Projects not included in Annual Plan. Board of Directors Full Powers 6 To accord approval for submission of proposal to Competent Authority for Administrative Approval under Government Schemes. Housing Commissioner Full Powers 7 To accord Administrative Approval for Modifications/ addition / alteration / Renovation in existing Office / Residential buildings of the Board. 1. Housing Commissioner 2. Chief Administrative Officer 1. Full Powers 2. Full Powers up to Rs. Ten lakhs per annum for Head Office. 78 3. Dy.Housing Commissioner (Circle) 3. Full Powers up to Rs. Two lakhs per annum. 8 To accord Administrative Approval for procurement of Tools, plants and machinery for technical work and quality control. 1. Housing Commissioner 2. Addl. Housing Commissioner 1. Full Powers 2.Full Powers up to Rs. Ten lakhs per annum. 9 To accord Administrative Approval to special repairs for project buildings (other than deposit works). Addl. Housing Commissioner Full Powers subject to budget provision. 10 To accord Administrative Approval to special repairs for defect rectification in deposit works executed by Board. Addl. Housing Commissioner Full Powers subject to recovery proposal from responsible Contractors / officers. 11 Revised Administrative Approval for Projects other than projects in the Government Scheme and deposit works. 1. Board of Directors 2. Chairman 1. Full Powers 2. Full Powers up to Rs Fifty Crore (revised cost). 12 Authority to accept Deposit works from Central/State Government departments and their undertakings. 1. Housing Commissioner 2. Addl. Housing Commissioner 3. Dy.Housing Commissioner (circle) 4. Executive Engineer. 1. Full Powers 2. Full Powers up to work costing Rs Fifty Crore. 3. Full Powers up to work costing Rs. Ten Crore. 4. Full Powers up to work costing Rs. One Crore. 79 13 Forwarding of proposals for revised Administrative Approval to competent authority of the government for the projects under government scheme. Housing Commissioner Full Powers 14 Forwarding of proposals for revised Administrative Approval to competent authority of depositor department Addl. Housing Commissioner Full Powers 15 To accord approval of survey, investigation and preparation of preliminary scheme for Government scheme and deposit works and necessary financial sanction 1. Housing Commissioner 2. Addl. Housing Commissioner. 3. Dy.Housing Commissioner 1.Full Powers 2 Full Powers up to Rs. Two lakhs. per project. 3. Full Powers up to Rs. Fifty thousand only 16 Authority to accept Deposit works from private organizations. Housing Commissioner Full Powers 17 Adopting Schedule of Rates (SOR ) issued from time to time by works/ Other departments of Government of Madhya Pradesh/Government of India. Housing Commissioner on recommendation of Technical Committee. Full Powers 18 Adopting Tender Documents issued from time to time by works departments of Government of Madhya Pradesh. Housing Commissioner on recommendation of Technical Committee Full Powers 19 Approval or adopting Model tender documents for Turnkey/ Engineering Procurement Construction projects/ PPP Projects. Housing Commissioner on recommendation of Technical Committee Full Powers 80 20 Cancellation/ Withdrawal / curtailment of approved project due to Land dispute / delay in execution / No demand / litigation /other force majeure conditions etc. Chairman Full Powers 21 Maintenance of Services in Colonies/ Commercial complexes of the Board Dy.Housing Commissioner (circle) Full Powers subject to availability of maintenance fund. 81 Sub Section-B- Technical Sanction S.No Nature of Power Authority Limits 1 Powers to accord technical sanction to estimates of the projects administratively approved. 1. Addl. Housing Commissioner 2. Dy.Housing Commissioner 3. Executive Engineer 1. Full Powers. 2. Full Powers up to Rs Five Crore 3. Full Powers up to Fifty lakhs 2 Powers to revise Technical Sanction. 1. Addl. Housing Commissioner 2. Dy.Housing Commissioner(Circle) 1. Full Powers 2. Full Powers for the works Technically Sanctioned up to Rs Fifty lakhs. 3 Powers to split sanctioned estimate for purpose of inviting tenders Addl. Housing Commissioner Full Powers 4 Approval to structural designs (In house or by Consultant) for civil works of buildings and development work. 1. Addl. Housing Commissioner 2. Dy.Housing Commissioner. (Circle ) 1. Full Powers for works technically sanctioned by them. 2. Full Powers for works technically sanctioned by them and their Executive Engineer. 5 To accord Technical Sanction for maintenance of colonies / complexes Dy.Housing Commissioner(circle) Full Powers subject to availability of fund 6 To accord Approval for Modification / Change of specifications in ongoing Projects on request of Depositor / Allottees / as per Technical requirement Dy.Housing Commissioner Full Powers subject to the condition that there is no variation in project cost. 82 7 To accord Approval for Modification / Change of specifications in ongoing Projects on request of Depositor / Allottees / as per Technical requirement, when there is increase in project cost Addl. Housing Commissioner. Full Powers 8 To accord Technical Sanction approval for supplementary estimates of main project. 1. Addl. Housing Commissioner 2. Dy.Housing Commissioner (Circle) 3. Executive Engineer 1. Full Powers to approve supplementary estimates for projects Technically Sanctioned by him. 2. Full Powers to approve supplementary estimates for projects Technically Sanctioned by him. 3. Full Powers to approve supplementary estimates for projects Technically Sanctioned by him. 83 Sub Section- C-Approval of NIT Sr.No Nature of Power Authority Limits 1. Approval of Tender documents (NIT) without deviation from standard Bid documents as specified in Works Department Manual, Government of Madhya Pradesh. 1. Addl. Housing Commissioner. 2. Dy.Housing Commissioner (Circle). 3. Executive Engineer. 1. Full Powers. 2. Full Powers up to Rs Three Crore. 3. Full Powers up to Twenty lakhs on SOR items only. 2. Approval of Tender documents (NIT) for works where special conditions have to be specified incorporated in standard Bid document of MP PWD. 1. Addl. Housing Commissioner 2. Dy.Housing Commissioner (Circle) 1. Full Powers. 2. Full Powers up to Rupees Three Crore in case of percentage rate tender. 3 Approval of tender documents (NIT) for Turnkey/ lump sum projects. 1. Addl. Housing Commissioner 2. Dy.Housing Commissioner (circle) 1. Full Powers. 2. Full Powers up to Rs. Three Crore 4 Approval of tender documents (NIT) for Engineering Procurement Construction projects Addl.Housing Commissioner Full Powers 84 Sub Section- D-Tender Invitation (Release and Opening) Sr.No Nature of Power Authority Limits 1 Invitation of Tenders and opening for all type of projects. Executive Engineer Full Powers 2 Approval of Post Qualification of Construction agencies for works wherever applicable. Dy.Housing Commissioner (circle) Full Powers on the recommendation of Executive Engineer 3 Invitation of Quotations and its opening for miscellaneous works/maintenance related to project to be carried out on short notice. 1. Dy.Housing Commissioner (circle) 2. Executive Engineer. 3. Assistant Engineer 1. Full Powers up to Rs. Twenty five Thousand for each work . 2. Full Powers up to Rs. Ten Thousand for each work. 3. Full Powers up to Five thousand only . 4 Petty expenses as defined in Works Manual of the State Government for Miscellaneous works / maintenance works. 1. Dy.Housing Commissioner 2. Executive Engineer 3. Assistant Engineer 4. Sub Engineer 1. Full Powers up to Rs Five Thousand 2. Full Powers up to Two Thousand 3. Full Powers One Thousand 4. Full Powers up to Rs Five Hundred. 85 Sub Section-E-Award of Contract. Sr.No Nature of Power Authority Limits 1. To approve Tenders on Engineering Procurement Construction (EPC) basis. 1. Board of Directors 2. Chairman 3. Housing Commissioner 1. Full Powers 2. Full Powers up to Rs. Fifty crore. 3. Full Powers up to Rs. Twenty Crore. 2. To approve Tenders on Percentage Rate Basis. Note : 1. The amount indicated in column no. 4 is inclusive of tender premium. 1.1 Authorities indicated at column no 3 at Sr.no 4 to 6 shall accept tender when the tender rate (premium) received is not more than 10 percentage above the Estimated cost. 1.2 When the tender rate received is more than 10 percent above the Probable Amount of Contract (PAC) in case of column no. 3 at Sr.no. 4 to 6 the tender will be decided by next higher authority. 1.3 In the event the Quoted value of work comes such that the amount falls in the power of a lower authority , still in such case PAC shall govern the authority for deciding the tender 1. Board of Directors or its empowered committee. 2. Chairman 3. Housing Commissioner 4. Addl. Housing Commissioner 5. Dy.Housing Commissioner (circle Office) 6. Executive Engineer 1. Full Powers 2. Full Powers up to Rs. Fifty Crore. 3. Full Powers up to Rs. Twenty Five Crore 4. Full Powers up to Rs. Ten crore. 5. Full Powers up to Rs. Five Crore 6. Full Powers up to Rs. One Crore. 86 only for authorities in column no 3 at sr. no 4 to 6 . 1.4 The Bid Value shall govern the authority for deciding the Tender. 3 To approve Tenders invited on Turnkey/ lump-sum basis Note : The Bid Value shall govern the authority for deciding the Tender. 1. Board of Directors or its empowered committee. 2. Chairman 3. Housing Commissioner 4. Addl. Housing Commissioner. 5. Dy.Housing Commissioner. 1. Full Powers 2. Full Powers up to Rs. Twenty Five Crore 3. Full Powers up to Rs. Ten Crore. 4. Full Powers up to Rs. Five crore. 5 . Full Powers up to Rs. One Crore for their jurisdiction 4 Conveyance of decision on tender to the Executive Engineer / Dy.Housing Commissioner (circle) 1. Addl. Housing Commissioner 2. Dy.Housing Commissioner (Circle Office). 1. Full Powers tender decided by Board of Directors or its committee, Chairman, Housing Commissioner and Addl. Housing Commissioner. 2. Full Powers for tender decided by Dy.Housing Commissioner 87 5 Issue of Letter of Acceptance (LoA) to contractor/ construction agency after acceptance of tender by competent authority. Executive Engineer Full Powers 6 Signing of Agreement with Contractor /construction Agencies after acceptance of tender by the competent authority. Executive Engineer Full Powers 7 Issue of work order to contractor / construction agencies, wherever applicable. Executive Engineer Full Powers 8 Signing of Agreement with consultants. Dy.Housing Commissioner Full Powers for their jurisdiction 88 Sub Section- F-Project Monitoring. Sr.No Nature of Power Authority Limits 1 Notice to Contractor/ Construction agency for non compliance of terms of agreement Executive Engineer Full Powers 2 Notice to Contractor / Construction agency for termination of contract Executive Engineer Full Powers 3 Termination of Contract and forfeiture of securities etc. Executive Engineer Full Powers 4 To hear and decide disputes arising out of operation of contract on request of Contractor / Construction agency. Dy.Housing Commissioner Full Powers for their jurisdiction. 5 To hear and decide appeal against orders on dispute resolution decided by Dy.Housing Commissioner. Addl. Housing Commissioner Full Powers. 6 Notice to contractor / construction agency for delisting/suspension of registration for breach of agreement. Addl. Housing Commissioner Full Powers 7 To decide on the notice to Contractor/ Construction agency regarding suspension of registration Addl. Housing Commissioner Full Powers 8 To hear and decide appeal against order of suspension /delisting passed by Addl .Housing Commissioner Housing Commissioner Full Powers 9 Intimation of suspension/ delisting of registration of Contractor/Construction agency to Central Registration Authority MP PWD Addl.Housing Commissioner Full Powers 89 10 Inspection of office establishment and works. 1. Housing Commissioner. 2. Addl. Housing Commissioner. 3. Dy.Housing Commissioner 4. Executive Engineer 1. Full Powers. 2. Full Powers for his jurisdiction. 3. Full Powers for his jurisdiction. 4. Full Powers for his jurisdiction. 11. Technical Audit of works. 1. Addl. Housing Commissioner 2. Dy.Housing Commissioner 1. Full Powers within their jurisdiction. 2. Full Powers within their jurisdiction. 90 Sub Section- G- Payment to Consultant and State Agencies. Sr.No Nature of Power Authority Limits 1 To verify the bills of consultants Executive Engineer Full Powers 2 Approval of payment to consultants Dy.Housing Commissioner Full Powers 3 Disbursement of payment to consultant Executive Engineer Full Powers 4 To accord approval for release of payments to state agencies like Madhya Pradesh Power transmission / Distribution companies, Chief Electrical Inspector , Town & Country Planning , State Environment Impact Assessment Authority, Local Bodies (Fees and Taxes), Dy.Housing Commissioner. Full Powers 5 To release payments to Madhya Pradesh Power transmission / Distribution companies, Chief Electrical Inspector, Town & Country Planning , State Environment Impact Assessment Authority, Local Bodies (Fees and Taxes) etc. After approval from competent authority. Executive Engineer ( Civil/Electrical) Full Powers within his jurisdiction as per approval 91 Sub Section- H- Management of Works Contract Sr.No Nature of Power Authority Limits 1 To record measurement of works executed Sub Engineer Full Powers 2 Verification and checking of measurement Assistant Engineer Full Powers 3 Test check of measurements as per works department manual. Executive Engineer Full Powers 4 To prepare bill on basis of work done Assistant Engineer Full Powers 5 Approval to release mobilization advance as per the contract agreement. Dy.Housing Commissioner (Circle) Full Powers 6 Approval of secured advance against non perishable materials purchase and brought to site Dy.Housing Commissioner (Circle) Full Powers 7 Payment to contractor / construction agency for work done including advances. After approval from competent authority. Executive Engineer Full Powers 8 To approve rates for items of works not included in the agreement. Dy.Housing Commissioner (Circle) Full Powers 9 Approval of interim extension of time ,as per agreement 1. Executive Engineer 2. Dy.Housing Commissioner (circle) 1. Full Powers up to three months 2. Full Powers 10 To approve extension of time period for completion of contract and to finalize liquidated damages if applicable. 1. Addl. Housing Commissioner 2. Dy.Housing Commissioner 1. Full Powers 2. Full Powers in jurisdiction for works costing up to Rs Five Crore 12. To issue completion certificate to construction agency Executive Engineer Full Powers 92 13 Release of security and miscellaneous deposits on completion of Project / work as per the provision of agreement. Executive Engineer Full Powers 14 Assessment of balance work and determination of liabilities of the terminated contract. Executive Engineer Full Powers with the approval of Dy.Housing Commissioner (circle) 15 Proceeding for recovery of balance amount of liabilities wherever applicable. Executive Engineer Full Powers 93 Sub-Section- I - Project Formulation Part-1- Project Formulation Sr.No Nature of Power Authority Limits 1. Preparation of Project requirement and preliminary concept of Project Executive Engineer. Full Powers with approval of Dy.Housing Commissioner (circle) 2 Preparation of Concept plan (Layout and building plan) Chief Architect Full Powers 3 Approval and revision of Concept Plan Housing Commissioner on recommendation of Project Committee Full Powers 4 To apply and obtain approval of various Govt. agencies for a project. (Approval of T&CP, EIA, Building permission, High Rise Committee etc). Executive Engineer Full Powers 5 Preparation of Detailed Project Report (DPR) Executive Engineer (Civil /Elect) Full Powers with approval of Dy.Housing Commissioner (circle) 94 Part- 2 - Project formulation Outsourcing Sr.No Nature of Power Authority Limits 1 Policy formulation for Empanelment / selection of Consultants. Housing Commissioner Full Powers 2. Empanelment of Architect Chief Architect Full Powers 3. Renewal of empanelment of Architect. Chief Architect Full Powers 4. Selection of Architects for a project. Jury constituted by the GoMP Full Powers 5 Approval to appointment of Architect . Chairman on recommendation of Jury. Full Powers 6 Issue of Letter of Appointment of Architect. Chief Architect Full Powers 7 Approval of the format of Agreement with Architect. Housing Commissioner Full Powers 8 Issue of Letter of Intent (LoI) to the Consultant. Dy.Housing Commissioner (circle) Full Powers 9 Execution of Agreement with the Architect. Dy.Housing Commissioner (circle) Full Powers 10 Appraisal of project prepared by consultant Project Committee (Head Office) Full Powers 11 Approval of Project prepared by consultant. Housing Commissioner on recommendation of Project Committee(Head Office) Full Powers 12 Policy on Fixation of Architectural Fees based on guidelines issued by Council of Architecture. Board of Directors Full Powers 95 Part-3 - Project Management Consultant. Sr.No Nature of Power Authority Limits 1 Policy formation for employment of Project Management consultant Housing Commissioner Full Powers 2 To invite RFQ/RFP for appointment of project management consultant Dy.Housing Commissioner (circle) Full Powers 3 Evaluation of RFQ/RFP Technical Committee of Head Office Full Powers 4 Approval for appointment of Project consultant Housing Commissioner on recommendation of Technical Committee. Full Powers 5 Issue of letter of appointment to the consultant Addl. Housing Commissioner Full Powers 6 Execution of the agreement Dy.Housing Commissioner (circle) Full Powers 96 Subsection -J- Public Private Partnership Projects sr Nature of Power Authority Limits 1 Identification and preparation of Public Private Partnership projects case wise approval. Executive Engineer Full Powers with approval of Dy.Housing Commissioner (circle) 2 Scrutiny and finalization of Detailed Project Report under Public Private Partnership mode Project Committee of Head Office Full Powers 3 Approval of RFP/RFQ for PPP projects. Housing Commissioner on recommendation of Project Committee of Head Office Full Powers 4 Invitation and receipt of RFQ /RFP and its opening. Dy.Housing Commissioner Full Powers 5 Approval of pre qualification of bidders Addl .Housing Commissioner Full Powers 6 Approval of financial proposal of the project Board of Directors Full Powers 97 Section -VII- Arjun Fitness Club. Sr.No Nature of Power Authority Limits 1 Formation of Management Committee Board of Directors Full Powers 2 Nomination of Members in Management Committee Housing Commissioner and ex officio President of Management Committee Full Powers 3 Fixation of Membership fees Management Committee Full Powers 4 Approval of Annual Work Plan of Arjun Fitness club Management Committee Full Powers 5 Administrative Approval for work to be taken in financial year as per Annual Work Plan. Chief Administrative Officer and ex- officio Vice President of Management Committee Full Powers 6 Petty expenditure for day to day running of Club. 1. Executive Engineer and ex- officio Secretary of Management Committee. 2. Manager Arjun Fitness Club. 1. Full Powers for expenditure up to Rs. Two Thousand 2. Full Powers for expenditure up to Rs Five Hundred. 7 Concession in Membership and usage Fees Housing Commissioner Full Powers 8 Grant and renewal of Membership Manager Arjun Fitness Club. Full Powers 9 Grant of Temporary Membership and fixing charges for it Housing Commissioner Full Powers 10 Appointment/Engagement of fitness trainers , lifeguards , Swimming instructors , Plant operators etc. Management Committee Full Powers 98 11 Fixation of Remuneration of fitness trainers , lifeguards , Swimming instructors , Plant operators etc. Management Committee Full Powers 12 Execution of agreement with contract employees Manager Arjun Fitness Club Full Powers Note : The powers of Technical Sanction, NIT approval, Invitation of Bids and Tender approval shall be same as in other Board works. 99 Section -VIII- Information and Technology Sr.No Nature of Power Authority Limits 1 Modification in existing business processes or framing of revised business process/ standard operating procedure as deemed necessary to implement ERP (Enterprise Resource Planning) Housing Commissioner Full Power 2 Assignment of roles to access the ERP modules Chief IT Officer / IT Officer Full power 3 Approval for purchase of new computers, printers, UPS, Internet connectivity. Housing Commissioner Full powers 4 Procurement of Software. Housing Commissioner Full power 5 Management and maintenance of data. Chief I T Officer Full power 6. Management and Maintenance of Hardware / Networking Chief I T Office Full Power 100 Section - IX - Inspections Sr.No Nature of Power Authority Limits 1 Inspections of Dy.Housing Commissioner and Executive Engineer Chief Accounts Officer/Chief Audit Officer Full Powers with the approval of Housing Commissioner 2 Inspection of Estate Office , Estate Office (zonal) Accounts Officer(Head Office) Full Powers with the approval of Chief Accounts Officer 3 Inspection of various sections of Head office Chief Accounts Officer / Chief Administrative Officer Full Powers with the approval of Housing Commissioner. 4 Preparation of annual roaster of inspection of field offices Chief Administrative Officer Full Powers with the approval of Housing Commissioner 5 Formation of team for surprise inspection of field offices. Housing Commissioner Full Powers 6 cognizance of major irregularities and taking action on inspection report Housing Commissioner Full Powers 101 ANNEXURE II TERMS AND CONDITIONS RELATING TO SECURITY TO BE FURNISHED BY SERVANTS OF THE BOARD (1) Forms of security - The security required under Regulation 10 shall be furnished in one of the following forms, namely: (a) Cash (b) Post Office Saving Bank Deposit (c) Recurring Deposit Account in any of the Scheduled Banks. Note: (i) A Post Office Saving Bank Deposit will be accepted as security, provided that the depositor has signed and delivered to the Postmaster a letter in the prescribed form. (ii) Alternatively, security, in the form of cash may be offered with a request that it be deposited in the Post Office Saving Bank in the name of the pledgee. In the latter case, the pledgee shall send a letter through the person who has to furnish the security explaining the nature of security and requiring the Post Master to receive the deposit and issue the pass book in his (the pledgee's name). The person who is to furnish the security shall present a letter at the Post Office with the requisite amount in cash and the Saving Bank index card in the prescribed form signed at the foot by the pledgee. The Post Master will deliver the Saving Bank Passbook to the person pledging the security. The latter shall transmit without delay to the pledgee. (iii) A Pass Book for the deposit in any of the Scheduled Banks will be accepted as security, provided that the account is pledged to the Madhya Pradesh Housing and Infrastructure Development Board. (iv) The Housing Commissioner may, at the written request of the employee, change the manner of investment of the amount of security 102 deposited and pledged by the employee provided that the investment shall be only in any one of the forms mentioned above. (2) Interest - An employee shall have the right to the annual interest on the securities other than those furnished in cash. Provided that in the event of any employee causing any loss to the Board, the interest due to him under this regulation shall be withheld, until the question of recovery or otherwise of such loss is settled. (3) Period of retention - A security deposit shall be retained at least for six months from the date when he vacates his post, but the security bond shall be retained permanently or until it is certain that there is no further need for keeping it. While returning any security deposit, his acknowledgement shall be obtained duly signed and witnessed. When an interest bearing security is returned or re- transferred the acknowledgement shall set forth full particulars of the security. (4) Return of Security deposit and security bond when an employee is transferred - When an employee who has furnished security in one office is transferred to another office under the control of the Board, the security shall be retained by the first office until the period specified in the security bond has expired, so that any amount ordered to be recovered during that period in respect of his service in the first office may be recovered from him. On the expiry of the specified period the employee who took the security shall release it from the pledgee in his favour and pass it on to the Head of the Office to which the employee has been transferred, requesting him to return it to the pledger to get a fresh security bond executed by him and to have the security duly pledged in favour of the proper authority to the extent necessary. The pledgers acknowledgement mentioned above shall however, invariably be obtained and sent to the head of the first office. 103 The Head of the Office to which the employee is transferred shall require him to furnish security at once for any amount by which the security required for the new post exceeds that furnished for the former post. Apart from that, he may, if he considers the original security sufficient, wait for it to be passed on and duly pledged again and need not require the employee to furnish fresh security. He shall ascertain from the Head of the Office from which the employee is transferred, what amount of security he furnished therefore before it is passed on, and shall then decide whether that security will be sufficient or whether the employee shall be required to furnish security for the whole or any part of the amount. (5) Nomination - The employee may nominate a person to receive the security deposit in the event of his death while in service or before the security in refunded. Provided that where there is no nomination the Board shall pay the amount only to the person who produces the orders of a competent court entitling the said person or persons to receive the amount. (6) Forfeiture - The amount of security deposit shall be forfeited in full or in part for lapses of duty as hereunder specified namely: (a) Defalcation or misappropriation: Forfeiture of the entire security even where the amount involved is less than the amount of security deposit. (b) Negligence of duty resulting in loss to the Board: Forfeiture of an amount equivalent to the loss involved. (c) Loss caused by negligence or inefficiency: Recovery of actual loss. Note: Any action taken under this provision shall not prejudice the authority of the Board to impose any punishment upon the employee under the service regulations applicable to him. (7) Form of agreement to be executed - Every employee offering security shall execute an agreement in the form appended to these regulations or in any other form deemed appropriate by the Housing Commissioner in each case. A reference to each such bond shall be recorded in the Register of Security Deposits. 104 (8) Manner of custody of security deposit and connected documents - The various documents connected with security deposits shall be kept in the safe custody of the Accounts Officer of the office concerned. All the Saving Bank Pass Books or Bank Pass Books shall be sent to the Post Office or Bank as soon as possible after the 15th of June each year, so that necessary entries on account of interest may be made therein. (9) Time limit for furnishing security by persons already in service - Persons in the service of the Board on the date of coming into force of these regulations shall furnish security within thirty days of the order requiring them to furnish security. (10) Security to be furnished at the time of joining duty - When a person is required to furnish security as a condition precedent to his appointment, he shall furnish such security at the time of joining duty. 105 FORM OF INDENTURE 1. THIS INDENTURE is made the (date, in figures & words) ______________________________________________________ between Shri/Sushri (name & designation of the employee) _____ ______________________________________________________ residing at (address of the employee) ________________________ ______________________________________________________ (hereinafter called THE EMPLOYEE) of the ONE PART and THE MADHYA PRADESH HOUSING AND INFRASTRUCTURE DEVELOPMENT BOARD (hereinafter called THE BOARD) of the OTHER PART, which expressions, where the context so admits, shall include their heirs, successors and assigns. 2. WHEREAS the Employee was, in or about the month of ............20....admitted in the office of the Board as a ...... .... ..... ....................................... and has been since and is still employed as such. 3. WHEREAS at the time of such admission the employee delivered to and deposited a sum of ` _____________ (figures & words) _______________________________________________ as security for the due and faithful performance by him/her of his/her public duties as aforesaid or any other duties which might at any time thereafter be entrusted to him by Board. 4. AND WHEREAS the Employee has also read and signed a copy of the Board's regulations governing security deposits in acknowledgement of being bound by all the conditions of the clauses of the said regulations. 5. NOW THIS INDENTURE WITNESSETH that the Employee shall and will from time to time at all times hereafter so long as he shall continue in the service of the Board, truly, diligently, faithfully, honestly, carefully and willingly serve the Board, and perform all such duties of the said office as he shall or may from time to time be directed to perform by the Housing Commissioner or such other officers of the Board as the Employee shall or may from time to time placed under.. 6. AND shall and will devote his whole time and attention to the business of the said Board and shall not be engaged in any other business or professional pursuit whatsoever either on his own account or as agent for any person or persons, whatsoever. 106 7. AND shall and will keep secret all the transactions of the said office (except when required by a Court of Law to disclose them) and keep informed the Housing Commissioner or such officers as aforesaid of all such occurrences, as shall from time to time come to his knowledge relating to the affairs and business of the said office. 8. AND shall not nor will cancel, waste, make away with, obliterate, deface or in anywise injure, or permit any person or persons whomsoever so to do any of the bills, accounts, books, documents papers, memoranda or writings of whatsoever nature or kind belonging to the Board. 9. AND shall duly account for any pay and deliver to the Board and discharge himself of money, bullion, jewels, documents, securities for money, goods and either things which he shall or may hereinafter from time to time during service in the Board receive from the public, on the same day on which the same is received by him and shall also on demand deliver up to the Board, all bills, accounts, books, records or other papers of or belonging to the Board. 10. AND shall and will keep all such bills accounts, books, documents, securities, paper, memorandum and writings relating to the affairs of the Board, as have hitherto or shall or may hereafter from time to time be entrusted to his charge in a proper and business like manner and make true entries therein of all such monies or goods, received by him and all payments made by him or their business transacted on behalf of the Board. 11. AND shall not leave the service of the Board without giving one month's previous notice in writing of his intention to do so to the said Housing Commissioner. 12. AND THIS INDENTURE FURTHER WITNESSETH that, in consideration of the premise the Employee both hereby for himself, his executors, administrators, and legal representatives covenant with the Board that, in case default be made at any time in the observance, performance and execution of the several convenants and things hereinbefore expressed to be observed, performed and done by the Employee, then in such case, it shall be lawful for the Board to apply the said security of `._________ (in figures & words).............................................................................. towards the payment, satisfaction and discharge of all such sums of money, damages, solicitor's costs and other charges and expenses as by reason of such default shall or may be due and owing to or have been incurred by the Board. And the Employee both hereby 107 further covenants for himself, his executors, administrators and representatives with the Board that he, the Employee will abide by the decision of the Housing Commissioner as to the amount of damages sustained by him by reason of any such default on his part as aforesaid and such decision shall be final and conclusive, and upon such decision the Housing Commissioner shall be entitled to deduct the amount from the amount deposited with Board as his security without making any written or formal award or demand for the amount so found due. The Employee both also hereby further covenants for himself, his executors, administrators, and representatives with the Board that upon conviction before any court upon any charge or charges of fraud, embezzlement breach of trust, misappropriation, cheating or other misconduct of the Employee in any other way connected with the public duties hereinbefore covenanted be observed and performed by the Employee, or connected with the receipt by the Employee of any monies, goods or things received by him from the public as a servant of the Board, the said security given as aforesaid shall become absolutely forfeited to the Board and no action suit or other proceedings shall lie by the employee against the Board in respect thereof. 13. AND FURTHER IT SHALL BE LAWFUL FOR THE BOARD to recover the value of the actual loss incurred by the Board consequent on the negligence of duties hereinbefore specified or inefficiency or due to any other reasons whatsoever on the part of the Employee from the amount of security deposited by the Employee, and the Employee shall immediately when called upon to do so make good any deficiency in the deposit caused by such recovery. 14. AND FURTHER it shall be lawful for the Board to retain the said security, for a period of six calendar months from the date of the Employee either ceasing to be in the service of the Board or permanently transferred to a post in the Board where security is not stipulated, subject to such claim as shall or may arise thereupon for or by reason or on account such default, prosecution and conviction as aforesaid. 15. AND the Board do hereby by themselves covenant with the Employee, his executors, administrators and assigns that until default shall happen to be made in the performance, observance and execution of the several convenants and things hereinbefore expressed to be performed, observed and done by the Employee, the Board shall permit the Employee, his executors, administrators and assigns to receive such interest as may be realised. 108 IN WITNESS WHEREOF the Employee hereunto sets his hand, and the Common Seal of the Board has been hereunto affixed in the presence of the Housing Commissioner or his Representative. Signed and delivered by the above named Employee at (place)..........................., on (date).....................................in the presence of ......... ....... ............ ....... ............ ......... ....... ........ ............... Signature of Employee: Seal of the Board & Signature of Housing Commissioner or his Representative: